020686-Special SessionMINUTES
City Commission, Sanford, Florida
__ February 6,
313
19 86
The City Commission of the City of Sanford, Florida, met in Special Session in the
City Commission Room at the City Hall in the City of Sanford, Florida, at 2:00 o'clock P. M.
on February 6, 1986.
Present:
Absent:
Mayor-Commissioner Bettye D. Smith
Commissioner John Y. Mercer
Commissioner Milton E. Smith
Commissioner David T. Farr
City Attorney William L. Colbert
City Manager Frank A. Faison
City Clerk H. N. Tamm, Jr.
Commissioner Bob Thomas
Also Present: SEMINOLE COUNTY
Commissioner Bob Sturm, Chairman
Commissioner Sandra Glenn
Commissioner Barbara Christensen
Commissioner Bill Kirchhoff
Commissioner Fred Streetman
Ken Hooper, County Administrator
Nikki Clayton, County Attorney
Jim Bible, Director of Environmental Services
DEPARTMENT OF ENVIRONMENTAL REGULATIONS
Richard Smith, Bureau of Wastewater Management and Grants
Alexander Alexander, District Manager
Bill Bostwick, Water Permitting Division
The meeting was called to order by the Chairman.
The Chairman stated this joint meeting was called for the participants from the
City Commission, Seminole Board of County Commissioners, Department of Environmental
Regulations and Jeno Paulucci had been invited to attend, and was not a public hearing and
therefore public participation will not be allowed.
Commissioner Sturm stated that the understanding of Seminole County's presence at
this meeting was to discuss possibilities of developing the regional wastewater facility,
for that purpose alone, statements made here may not be introduced as evidence in any law
suit which may be pursued.
Mr. Bible presented two graphics relating to the County's planning area for water
and sewer services in the Northwest area of Seminole County. He reported a number of
developments having requested water and sewer service in the past eight months and their
requested capacity. Mr. Bible explained in detail how his Staff had arrived at the
projected capacity need for the City of Sanford.
Mr. Faison reported the City of Sanford's annual average flow to be treated is
about 7.3 million gallons a day (MGD), and to be designed to the maximum per day which is
about 8.4 MGD. He stressed that this is the current need to resolve the problem with DER
regarding Lake Monroe. He explained that, in the "out-years", thinking in terms of a 20-
year design, as the City removes infiltration and inflow and experiences growth, the
ultimate design should be approximately 10 MGD.
The Chairman referred to the status of ~the current grants from DER. Dick Smith
reviewed the status of the available grants; explained that the record indicates that the
City moved towards condemnation and even though an "action" had taken place last week, he
had not received official notification that anything had changed. Mr. Smith was asked if a
change in design would affect the grant monies; he reported that there is a basic
consideration they have in that Sanford contended with approximately 100 other
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City Commission, Sanford, Florida
F ~brlla~y 6, _
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municipalities, all of which had to meet certain requirements and one of these was that in
order to receive the grant, they had to have, at a minimum, the planning phase completed.
If it turns out that the City planning no longer applies, then the grant will be in
jeopardy. When asked if Sanford and Seminole County agree on a regional plant, would the
City still be eligible for the grant money, Mr. Smith stated that if the system is basically
as described, the City could keep the grant money. If Sanford upgrades the existing plant
and uses that site only for disposal, there is still the possibility that the grants could
be retained. When confronted with the possibility that if the City of Sanford and Seminole
County can, through some mechanism such as a joint venture or another site, find a way to
dispose of the treated effluent, how close is the City in time to losing the grant, Mr.
Smith stated that the agreement states that the City is supposed to start construction in
March of this year. If no conclusion is available, then DER would have to consider taking
back the grant. He explained that in order to keep the grant, the City will have to be able
to dispose of its effluent as already described to DER.
Mr. Hooper reported that the County engineering consultants were preparing an
update of what can be disposed of on the Yankee Lake site, which is due in early March.
Mr. Hooper inquired if the City had researched the project both with and without
funding from the grants. Mr. Faison explained there had been several approaches to the cost
aspect of the project, the initial approach being the 201 review, and several alternatives
had been analyzed in the relative cost of the project. Specific studies had been dOne on
rate increases and impact fees, not included in the needs as defined by DER, but impact fees
were relative to additional capacity for growth.
Commissioner Sturm explained that the County's water and sewer system is an
Enterprise Fund; the County does not receive any income nor funds from the taxpayers, and,
in essence, pays for itself. Mayor Smith stressed that the City's water and sewer utility
fund was, also, an Enterprise Fund.
Dick Smith was asked if it makes a difference in the City's grants as to who owns
the Yankee Lake site for disposal. Mr. Smith explained the ownership of Yankee Lake does
make a difference and depends on what type of arrangements can be reached between the County
and the City. The requirement of DER is that the City is able to own, operate, maintain and
have full control of its waste disposal. A form of long-term lease would have possibilities
in retaining the grants.
Mr. Alexander reviewed the history of events leading to the decision of DER to
demand improvement of the water quality of Lake Monroe. He would prefer not to wait until
March for the County's engineering report but would prefer to meet as soon as possible with
the respective Staffs to discuss any possible options.
There was a brief discussion regarding "take back".
Mayor Smith asked if it is determined that the City of Sanford cannot use the
Yankee Lake site and through arrangements with DER, the City of Sanford is able to
obtain other properties in Seminole County, would there be a problem obtaining permits from
the County. Commissioner Kirchhoff stated that 'this would depend on the location of the
property, the citizens, and it would have to go through public hearings, the Board of
MINUTES
City Commission, Sanford, Florida
Februa_rfZ 6,
Adjustment and the Board of County Commissioners.
Dick Smith requested a clarification of timing as to when the County will tell
Sanford what capacity can be provided for the City. Mr. Hooper recommended the formation of
a Technical Advisory Committee, comprised of the City of Sanford, Seminole County, and the
City of Lake Mary, to look. at the information from CDM, the County's engineering
consultants.
Dick Smith was asked when the final date is for Sanford to be out of Lake Monroe
and informed the Commissioners that the deadline is November 30, 1988, but Sanford had
another problem that had not been discussed today - the fact that Sanford is facing a July
1, 1988 deadline to comply with effluent limitations, which is backed up with an $10,000 per
day fine for noncompliance.
Mayor Smith stated that we would all like to try to work out the problem together.
Commissioner Farr expressed that he felt the City and County had begun to
understand things together that they had not understood before, suggested this same group
should meet together again when the City Staff, County Staff, and DER have had time to look
at the issue together.
Mr. Alexander urged a meeting prior to the joint meeting, between DER and both
Staffs. It was agreed this joint meeting would take place on February 20, 1986.
It was agreed by the City Commissioners, County Commissioners, and DER, there
would be a joint meeting to be held on March 14, 1986, at 1:00 P.M. at the Sanford City
Hall.
There being no further business, the meeting was adjourned.
-MAYOR
ATTEST:
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