021086-Workshop Session316
MINUTES
City Commission, Sanford, Florida
February 10, 19 86
The City Commission of the City of Sanford, Florida, met in Workshop Session in
the City Manager's Conference Room in the City Hall in the City of Sanford, Florida, at 4:30
o'clock P. M. on February 10, 1986.
Present: Mayor-Commissioner Bettye D. Smith
Commissioner John Y. Mercer
Commissioner Milton E. Smith
Commissioner David T. Farr
Commissioner Bob Thomas
City Manager Frank A. Faison
City Clerk H. N. Tamm, Jr.
Absent: City Attorney William L. Colbert
The meeting was called to order by the Chairman.
The Director of Administrative Services introduced new employees as follows:
Juan Perez, Budget Analyst
Walter Shearin, Buyer
The Director of Engineering and Planning introduced a new employee as follows:
Jay Marder, City Planner
Duncan Rose, appeared to present Project 2000, a citizens directed planning effort
of the Chamber of Commerce for Orange, Seminole, and Osceola Counties, to consider future
structure of government relating to problems and issues anticipated through the year 2000.
Mr. Rose explained his survey included 22 municipalities and 3 counties, involving problems
with charter, state and local government, future transportation, natural resources,
annexation, regional planning, zoning, central services, and codes.
Turner Clayton, representing N.A.A.C.P., and Rev.~' Rucker appeared to request the
City to declare and proclaim January 20 as a holiday to celebrate Dr. Martin Luther King's
Birthday.
The Commission requested a survey of the City employees to be undertaken regarding
holidays and authorized same to be placed on the Workshop Session agenda for March 17, 1986.
Ms. Susan Morris, Central Florida Zoological Society, appeared to report results
of two studies of the Zoo's present location, which warrant a new location. She reported
six sites had been studied, and the Turkey Lake area in Orange County had been chosen, and
requested the City to support the relocation. The Commission voiced objection to the
proposed move.
The City Manager submitted letter dated January 9, 1986, from Raymond C. Sittig,
Administrator of Florida Municipal Loan Program, Florida League of Cities, as follows:
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City Commission, Sanford, Florida
317
February 10,
FLORIDA MUNICIP LOAN PROGRAM
January 9, 1986
JRSEHT
FROM:
SUBJ:
Mayors
City Managers
City Clerks
First Municipal ~oan Program Update
The Florida Municipal Loan Fund has become a reality.
After many men,he of work ~he Florida League of Cities'
First Municipal Loan Fund completed closing transactions
and issued $300,500,000 of securities on December 30, 1985.
In our earlier information we had hoped to offer this
program ~o ci~/es and counties at a very attractive interest
rate of 5½-6%. However, current merket condit/ons created
unprecedented upward pressure on short term (daily and weekly)
tax exempt ra~es to where, if we had initially issued short
term securities, pert/cipants would have been borrowing at
a rate of almost 10%. Because of our commi~nent to provide
the lowest cost money available, our remarketing agent
recommended that we should initially consider ~he longer
term merket securities. Having researche~ ,~.i alternatives
and with the Florida Municipal Loan Council s approyal, ~
issued $175,000,000 of bonds at an interest rate or. for
a ~riod of five wn~ a~ ~125,500,000 of ~nds at~
for a ~iod of eight ~n~s. ~ are ~er~d over
t~n of events, howev~ ~ ~ recog~ze ~a~ 8~lar issues
were faced wi~ ~e s~e ~a~r~le short ~o~rkot
co~o~.
The end result of this ~ransaction will mean ~hat during
the first five months of the progren'~t life borrowers w~...ll
bear a fixed rate of interest between 17.5 and 8.parce_n~_&J
Th/s interest rate is derived from th ·
average interest rate on the bonds and the expenses ~hat are
incurred with respect to the overall program (i.e., bond
counsel/underv~iters/renarketing) ·
The interest pi~nente will be fixed for approxima~oly five
months and, at that ~zLmo, ~he interest rate will adjust to reflect
the remaining fixed a~ ~e ~ly~r~ased short t~vari~lo
When all of ~he fixed securi~Les have matured, theloan rate
will be adjusted to the veri&ble rate and we then anticipate that
the low rates will decrease to our original expacUtions of around
5½-6%, subject to then current merketconditions.
We anticipate that loan applicat/ona will be available for
processing in early FebruarY. Application procedures ere being
developed with the credit support banks - Credit Suisse, National
Westminster Bank PLC, and the Commonwealth Bank of Australia -
whlchwill provide final approvLl of ill lo.an requests.
In an effort to expedite the application review process, the
credit banks have indicated a willingness to conduct a preliminary
review of the supporting materials required by the loan applica-
tions. Those cities or counties who desire to begin t/~is preliminary
review may submit five copies of each of the following= 1) letter
indicating requested loan amount and use of funds; 2) audited
financial s~atements for the last five years; 3) letter describing
the revenue sources to be pledged, exclusive of property taxes
unless a referendum has been held or will be held prior to borrowing;
4) a five year historical comparison of actual vs. budgeted of
the revenues that will be pledged; and 5) listing of the city or
county overall indebtedness and specific indebtedness, if any, on
the pledged revenues. All five copies should be submitted ~o the
FLC First Municipal Loan Fund, Post Office Box 1757, T&llahassee,
Florida 32302-1757.
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318
MINUTES
City Commission, Sanford, Florida
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~hen ~e have the formal loan applica~.~ons they will be
d from our office and the formal_revi_ew
After considerable negotiations, credit banks will require a
The loan sise will be based upon
This program is as presented and explained in earlier documenfm
except for the short ~em fixed rate posi~on. Issuance costs were
less ~han 2% and all credit and liqui4ity support are in place.
The bonds were validated by the Florida Court and have noeivmd
the approval of the Bond Counsel.
We are excited about this program. Thank Mou for your
this can be of service to you for
interest and we hope that
your short term financing needs.
The City Manager recommended to table the City's application for a Florida
MuniCipal Loan "U'htil the intereSt rate is .more favorable, and further,' to proceed with
the adopted paving schedule.
The City Manager submitted memorandum from the Police Chief, as follows:
MEMORANDUM
January 21, 1986
TO: 'City Manager
FROM: Police Chief
SUBJECT: Crime Scene Technician
Currently, two (2) general investigators share the duties of crime
scene technical work. Crime Scene technical work includes:
1. Processing of major crime scenes such as homicide, rape,
robbery, aggravated battery, burglary and arson.
2. Latent finger printing.
3. Photography (taking and developing)
4. Evidence collection, receipt, maintenance and processing.
5. In-house analysis of evidence.
The two (2) investigators assigned to crime scene technical work also
carry a normal case load of approximately 45 active cases. Due to the
present work load of these investigators, a backlog of crime scene
technical and evidence work has resulted. Thorough and timely crime
scene technical processing is essential for making good cases.
The current personnel distribution within the Investigation Division
is:
1 - Lieutenant*
MINUTES ·
City Commission, Sanford, Florida
Feb--0:
1 - Sergeant*
1 - Police Officer First Classs (general Investigator)
4 - General Investigators
2 - Vice Agents
9
*In addition to supervisory duties, they also work cases.
Proposed personnel distribution for the Investigation Division is:
1 - Lieutenant
1 - Sergeant
1 - Police Officer First Class
4 - General Investigators
1 - Crime Scene Technician
2 - Vice Agents
Adding the Crime Scene Technician position would provide for timely
processing and maintenance of evidence and photo processing. The FY
85/86 budget calls for the purchase of a color photo processing unit
which will give the police department in-house capability to develop
and print all film used by the department in official investigations.
The Crime Scene Technician would be the obvious person to utilize this
equipment. Photographs are the most critical form of evidence and are
required at all major crime scenes.
Another concern is the relocation of the FDLE crime lab that will
occur in the next few months. We have enjoyed the FDLE crime lab here
in Sanford as a convenience. This allowed for submission of evidence
on a daily basis. With the crime lab moving to downtown Orlando, a
person will be needed to collect the evidence within the entire
department and transport to the FDLE crime lab periodically. The
Crime Scene Technician will be able to accomplish this task.
There is also a critical need to dispose of evidence that is no longer
needed due to closed cases. Our current backlog is three (3) years on
weapons, two (2) years on drug cases and one (1) year on other
contraband. This old evidence simply needs to be cleaned out to
provide much needed space. The crime scene technician could
accomplish this task as well.
There are personnel within the police department trained to do crime
scene technician work. I would like to request the addition of one
(1) position effective April 1, 1986 (mid fiscal year point) or. ~'
earlier if funds are available to provide for the position of a Crime
Scene Technician. The addition to staff would be used to replace the
employee assigned as the Crime Scene Technician. Personnel costs
would be as follows:
½ year salary - $8,732.
½ year pension - 873.20
½ year FICA - 61.56
3 mos. group ins. - 228.
$9,894.56
I would request this amount to come from contingency or some other
appropriate surplus account.
While, the police department has the necessary equipment to' conduct
crime scene technical work, a suitable vehicle for this purpose is
needed. I am proposing a two (2) wheel drive utility type vehicle.
The vehicle would be a marked unit readily identifiable as a Sanford
Police Department vehicle with wording to the effect: CRIME SCENE
UNIT. This vehicle can be purchased using funds from the Law Enforce-
ment Trust Fund (drug seizure/forfeit assets). We recently acquired
$8,504. from Federal DEA, so our current balance of $28,324.67 in the
Trust Fund is more than ample to cover the cost of the Crime Scene
vehicle and accessories. By stature, the Law Enforcement Trust Fund
monies can only be used for purchase of police equipment. Therefore,
I am recommending the purchase of the vehicle from this account.
1 - Utility Vehicle - Dodge AD150
$10,544.
1 - Emergency lights, siren & speaker
835.
$11,379.
This is State Contract pricing from the State of Florida Division of
Purchasing.
Your support in this request will be greatly appreciated. I am confi-
dent this position will greatly enhance our investigative capabilities
and contribute much to the identification of criminals and the solving
of crimes in the City of Sanford.
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320
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City Commission, Sanford, Florida
F e b r
19 8_6_
The Commission authorized same to be placed on the next regular meeting agenda.
The City Manager submitted Memorandun as follows:
February 5, 1986
MEMORANDUM
TO:
City Commission
FROM:
City Manager
SUBJECT: Property-Casualty Insurance
The City has received notice of non-renewal of its Public Officials
Liability Insurance coverage as of March 16, 1986. This policy
affords protection to elected and appointed officials for claims as
the result of alleged errors or omissions in the discharge of their
duties.
The City has been informed that the prospects of renewal with another
insurer are uncertain. There may be no market for this coverage or it
may only be available at an intolerable price.
The entire Property-Casualty Insurance industry is in a state of
crisis. The availability of coverages have been reduced drastically
and government agencies have been especially hard hit. Florida cities
are no exception. The horror stories abound, either total non-
availability of coverage or premiums increasing 300, 400, 500%. Our
current Property-Casualty Insurance budget is $230,148.00. This does
not include amounts paid into our self-insured auto plan.
In addition to the Public Officials Liability Coverage problem, the
City is faced with negotiating the major portion of its insurance in
the first six (6) months of the calendar year. We believe the
possibilities of total declination of the City's coverage or budget-
breaking increases in premium constitutes an emergency.
In view of these circumstances, we recommend that the Board officially
recognize this situation as an emergency and, under authority of
Florida Statute 270, authorize the hiring of an independent insurance
consulting firm to provide counsel in its planning and negotiating of
the City's overall insurance programs. The scope of the consultants
work will be to perform an overview of the City's programs, identify
problems, make recommendations for improvements and, if we desire,
help with the implementation of any changes.
We recommend that the firm of E. W. Siver & Associates of St.
Petersburg, Florida, be hired to perform this work. This firm is the
largest independent insurance consulting group in Florida. A schedule
of their Florida government clients is attached. The City's staff has
spoken directly with several of these references. The comments are
entirely favorable. Their fee for this work shall not exceed $5,000.
The Commission authorized same to be placed on the next regular meeting agenda.
The City Manager submitted memorandum as follows:
January 30, 1986
TO:
CITY MANAGER
FROM: CITY CLERK
Pursuant to our conversation regarding the possible transfer to the
Director of Administrative Services of the position for the operation
of the telephone switchboard and information desk, I request a
replacement of this positon in the Finance Department roster with an
Account Clerk I.
This will maintain the same roster in the Finance Department of 10
positions.
MEMORANDUM
February 6, 1986
TO: MAYOR AND CITY COMMISSION
FROM: CITY MANAGER
I recommend approving the City Clerk's request noted above to include
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City Commission, Sanford, Florida
321
February 10,__
19 86
a budget amendment in the amount of $11,475.30 from the unappropriated
reserve. This action incorporating the above request will transfer
the telephone switchboard operation from the City Clerk's Office to
the Director of Administrative Services, the employee at the
switchboard to be transferred to Administrative Services, and the
addition of an Account Clerk I position in the Finance Department. I
recommend approval.
The Commission authorized same to be placed on the next regular meeting agenda.
There being no further business, the meeting was adjourned.
MAJOR
ATTEST: