030386-Special Session352
MINUTES
City Commission, Sanford, Florida March 3,
__19 86
The City Commission of the City of Sanford, Florida, met in Special Session in the
City Manager's Conference Room in the City Hall in the City of Sanford, Florida, at 4:30
o'clock P. M. on March 3, 1986.
Present:
Mayor-Commissioner Bettye D. Smith
· Commissioner John Y. Mercer
Commissioner Milton E. Smith
Commissioner David T. Farr
Commissioner Bob Thomas
City Manager Frank A. Faison
City Clerk H. N. Tamm, Jr.
Absent: City Attorney William L. Colbert
The meeting was called to order by the Chairman.
Commissioner Farr moved to waive the requirement of 24 hours written notices for a
Special Meeting of the City Commission. Seconded by Commissioner Smith and carried by the
vote of the Commission as follows:
Commissioner Mercer
Commissioner Smith
Commissioner Farr
Commissioner Thomas
Mayor Smith
Yea
Yea
Yea
Yea
Yea
The Chairman announced this meeting had been called to consider appointments of
two (2) temporary members to the Civil Service Board. The City Manager reported the Civil
Service Board is made up of five (5) members, one members is ill, and one other has filed a
Conflict of Interest, regarding a case that has been scheduled for a third time for March
11, 1986 at 8:00 P.M.
Commissioner Mercer moved to appoint Ernie Cavallaro and Paul Whitley as temporary
members to the Civil Service Board. Seconded by commissioner Smith and carried by the vote
of the Commission as follows:
Commissioner Mercer
Commissioner Smith
Commissioner Farr
Commissioner Thomas
Mayor Smith
Yea
Yea
Yea
Yea
Yea
There being no further business, the meeting was adjourned.
ATTEST:
d.,~ A Y O' R
353
MINUTES
City Commission, Sanford, Florida
March 3,
19 86
The City Commission of the City of Sanford, Florida, met in Workshop Session in
the City Manager's Conference Room in the City Hall in the City of Sanford, Florida, at 4:37
o'clock P. M. on March 3, 1986.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner John Y. Mercer
Commissioner Milton E. Smith
Commissioner David T. Farr
Commissioner Bob Thomas
City Manager Frank A. Faison
City Clerk H. N. Tamm, Jr.
Absent: City Attorney William L. Colbert
Also Present:
PLANNING AND ZONING COMMISSION MEMBERS
John Morris, Chairman
Dr. Hortense Evans
Jay Malone
Sheila Roberts
John Leroy
Gary Davidson
The meeting was called to order by the Chairman.
Jay Marder, City Planner, discussed the schedule for preparation of the
Comprehensive Land Use Plan, including the following:
WHAT DO WE HAVE AND WHERE ARE WE GOING?
a. Collect and compile information for support documents to determine
present trends and project future needs.
1. Land Use
2. Transportation
3. Population
4. Housing
5. Urban Services and Facilities
6. Natural Resources
7. Recreation
b. Analysis of future needs and requirements.
WHERE DO WE WANT TO GO?
a. The Community
1. Citizens
2. Government
3'. Private Enterprise
b. Agree upon goals, objectives and policies.
3a.
DECIDE HOW TO GET THERE.
a. Develop t.he plan.
2.
3.
4.
5.
6.
7.
8.
9.
Major Plan Concepts
Programs and Regulations
capital Improvement Program
Economic Assumptions and Feasibility
Land Use
Housing
Traffic Circulation
Urban Services and Community Facilities
Natural Resources
3b.
WHO WILL DO WHAT, WHEN?
a. Establish general procedures and responsibility for
implementation.
1. Process for reviewing development.
2. Capital improvement program budgetary process
3. Intergovernmental.
4. ADOPTION.
TURN WORDS INTO ACTION.
a. Implementation.
1. Revise / Modify Land Use Regulations
2. Accomplish Capital Improvement Program
3. Commence / Strengthen Other Programs.
EVALUATE RESULTS.
a. Periodic Progress Reports
1. Compare goals, objectives and policies with results.
2. Reflect new information / conditions.
b. Review / Revise Capital Improvement Program.
Mr. Marder was directed to draft a position statement for the Commission to send
MINUTES
City Commission, Sanford, Florida
March 3,
19 86
to the Legislature.
Mr. Morris reported the Planning and Zoning Commission has been trying to make its
goals like they thought the State would require, and the need to initiate plans with the
County to work with them regarding the whole area surrounding the City in a joint meeting
with the County's Staff.
Ms. Sara Jacobson, Scenic Improvement Board, presented conceptual plans for
improvement of the Municipal Parking Lot at Palmetto Avenue and Hood Street with irrigation,
trees and shrubs, and asked the Commission to approve the concept. The Commission directed
staff to work with the Scenic Improvement Board to obtain estimated costs for the lights,
plants, and improvements.
Mr. Ken Steeds, Knight and Steeds, appeared to discuss the parking design of 296
parallel spaces, keeping the accesses where they are, surrounded with oak and elm trees and
using hedges as a buffer.
Mr. Simmons, Director of Engineering and Planning, suggested keeping the paralled
parking for much needed parking during t~he week and allow random parking of boat trailers
for the weekend.
Mr. Simmons reported a survey of the City Hall parking lot showed most of the
problem stemed from the traffic court being held on the first floor of City Hall. Mr.
Simmons recommended changes as follows:
No all day parking except for City employees, which is provided in
employee parking lots. The present section of all day/undesignated
parking should be signed for two (2) hours.
Signs should be placed by the two entrances to the parking lot
indicating that additional and long term parking is available at the
municipal 10t located at Palmetto Avenue and Seminole Boulevard.
Limited numbers of windshield cards should be provided for City
Commission members and other Board members who regularly attend
meetings at City Hall during working hours. These passes should allow
parking in the fifteen (15) minute zone area.
Mr. Simmons reported on the proposed layout for the marina parking will need to
changed from 10' x 40' to 14' x 40' at 60° angles, reducing the spaces from 196 to 169.
Kim Smith, Director of Administrative Services, presented a newly proposed Budget
Manual.
Kim Smith, Director of Administrative Services, submitted memorandum as follows:
TO:
City Manager
FROM:
Director of Administrative Services
SUBJECT: Restricted Purchase Orders
Our present system is divided into three purchasing "areas":
Under $100.00 - Items valued under this amount may be
purchased, as needed, directly by the ordering department
upon approval of the department head.
$110..0 to $1000.00 - Requesting department completes a
requisition form; purchasing agent buys the item.
$1000.00 + - Items costing more than this amount mUst be
competitively bid.
After careful review of these procedures, we have found that raising
the $100 cap to $200 in purchasing as needed items will result in
improving our system in the following ways:
54% of total purchasing volume (not dollars) falls into the
MINUTES
City Commission, Sanford, Florida
March 3,
$0 - $200 range. Enabling departments to purchase quickly
and easily by placing these items on "blanket" purchase
orders will speedily expedite these purchases at lower
costs.
Change the Restricted Purchase Order form by adding a fourth
part to be returned to Purchasing for analysis of repeat
expenditures and purchase of "like" items which can be
placed on blanket purchase orders.
In addition, this change will enable us to focus our attention upon
the lower volume, higher cost items that represent the remaining 46%
of total purchases made each year.
Recommend that City Commission approve raising the "restricted
purchase' order cap from $100 to $200.
The Commission authorized same to be placed on the next regular meeting agenda.
The City Manager reported the latest consumer price index figures show a 3.8%
change from 12/84 to 12/85. The City Staff needs a proposed Cost-of-Living increase to
establish a pay schedule for budget preparation, and recommended a tentative 4% Cost-of-
Living Adjustment (C.O.L.A.) for the 1986/87 budget year.
The City Manager submitted memorandum as follows:
TO:
MAYOR AND CITY COMMISSION
FROM:
CITY MANAGER
SUBJECT: HOLIDAY SURVEY
The attached holiday survey was distributed to 315 employees, and 286
have been returned with results tabulated as follows:
DESCRIPTION
OPTION TALLY
10 holidays, no Personal Leave Days
9 holidays, 1 Personal Leave Day
8 holidays, 2 Personal Leave Days
8 holidays, 2 Personal Leave Days (Current)
1 34
2 18
3 7
4 214
Other (circles no option, but remarked)
13
Total 286
The remarks can be summarized as:
Want to keep the Friday after Thanksgiving and Christmas Eve day
-- like having the time with family.
None of the four choices. AD~D a holiday or holidays to be
current 8, and keep the 2 Personal Leave Days. Some suggestions
were:
Se
Add either Martin Luther King's Kirthday or Washington's
Birthday and add Veterans' Day.
Add one holiday: "Birthday Holiday" -- for each employee to
choose either his own birthday or Martin Luther King's
birthday.
COMMENT
To assist in your review of this holiday issue, please note the tally
sheet attached showing a comparison of holiday benefits of some
surrounding businesses and governmental units.
Comments and feedback received in addition to the written survey of
several holiday options may be summarized as follows:
"...don't take away the personal leave days..."
"...I don't use personal leave days, so give me another holiday..."
'...give us King's holiday..."
"...don't take away Christmas Eve or the day after Thanksgiving..."
"...just add two more holidays and that will settle it..."
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356
MINUTES
City Commission, Sanford, Florida
In summary, a majority surveyed said leave it as is; on the other
hand, surrounding businesses and some governmental units have one or
two more days that Sanford.
RECOMMENDATIONS
I propose that the City Commission either (a) leave the holidays "as
is", or (b) add two days (Veterans' Day and Martin Luther King's
Birthday) without taking away any other benefits.
ATTACHMENTS
Sample survey form
Holiday comparison - government and business
The Commission authorized same to be placed on the next regular meeting agenda.
There being no further business, the meeting was adjourned.<
ATTEST: