033186-Workshop SessionMINUTES
City Commission, Sanford, Florida
" 395
March 31,
19 86
The City Commission of the City of Sanford, Florida, met in Workshop Session in
the City Manager's Conference Room at the City Hall in the City of Sanford, Florida, at 4:30
o'clock P. M. on March 31, 1986.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner John Y. Mercer
Commissioner Milton E. Smith
Commissioner Bob Thomas
City Manager Frank A. Faison
City Clerk H. N. Tamm, Jr.
Absent:
Commissioner David T. Farr
City Attorney William L. Colbert
The meeting was called to order by the Chairman.
The Chairman present a plaque awarded to the City at a United Way Awards Luncheon
for contributions from City employees.
Jay Marder, City Planner, presented a draft of Joint City-County Planning Concept
for Sanford and Seminole County, focusing on the comprehensive planning process to provide
a proposal for intergovernmental procedures to establish formal procedures to coordinate
respective decision-making processes without changing jurdisdiction and responsibilities.
Staff was commended on the proposal and the Mayor was authorized to forward a
letter and copy of the draft to other municipalties in Seminole County.
The City Manager submitted memorandum from the Director of Engineering and
Planning as follows:
MEMO RAN DUM
March 27, 1986
TO:
City Manager
F ROM:
Director of Engineering and Planning
SUBJECT:
FDOT Plans for Repair of French Avenue Railroad Crossings
and for Signal Installations
Mr. Faison:
At my request, D.O'.T. is actively pursuing installation of rubber
crossings at both railroad crossings on French Avenue (13th Street and
6th Street). They are planning accomplishment during FY 86-87. In
conjunction with the 13th Street crossing there will be a requirement
for approximately $20,000 of City money for replacement of the asphalt
and timber crossing on 13th Street just where it meets the D.O.T.
right-of-way. This should be budgeted in our 1986-1987 budget.
D.O.T. has made an on-site visit regarding their proposed
installation of six (6) signals. They are 1) South Park Avenue, 2)
Pecan Avenue, 3) South Sanford Avenue, 4) McCracken Road, 5) East 20th
Street, and 6) Persimmon Avenue. While D.O.T. proposes to pay the
full cost of installation they have requested that the City enter into
a tripartite agreement for maintenance of these new signals. A copy
of their proposed blank agreement is forwarded for information. Under
present rates cost to the City, which is fifty percent (50%) of total
annual maintenance cost, would be $490 each except for Persimmon
Avenue where there are multiple tracks. This location would have a
cost to the City of $615. By copy of this memorandum, City Attorney
is requested to review and comment on the proposed tripartite
agreement. If. these agreements are executed total cost of $3,065 per
year should be budgeted as an annual cost item.
D.O.T. has
between French
sometime within
week duration.
awarded a contract for resurfacing of First Street
Avenue and Persimmon Avenue. This work will start
the next 60 days and will be of an approximate two
The City Attorney was directed to review and report for a future regular meeting
agenda.
The City Manager submitted a memorandum from the Director of Engineering and
Planning as follows:
MINUTES
City Commission, Sanford, Florida
March 31,
19 8fi
MEMORANDUM
JANUARY 30, 1986
TO:
City Manager
FROM:
Director of Engineering and Planning
RE:
Downtown Rezoning, Off-Street Parking, Status Report
Mr. Faison:
The attached spread sheet provides information and recommendations
regarding all remaining properties in the downtown rezoning area which
have not complied with off-street parking requirements. The first
four listed properties have essentially no land available for off-
street parking and a waiver of that requirement is recommended. The
next two, 619 Palmetto Avenue and 400 Palmetto Avenue, have space for
some additional off-street parking but at the expense of existing
large trees. It is recommended that no additional off-street parking
be required for these two properties. The remaining five properties
have potenital for additional parking, though in some cases not up to
their full requirement, without removal of any trees larger than
approximately 1-foot diameter. It is recommended that these property
owners be required to provide the "recommended" number of spaces.
ADDRESS
Subject to no objection by City Commission I would propose that the
enforcement of the additional parking construction be handled through
the Code Enforcement Board rather than directly by City Commission.
SPACES
REQ"D
OFF STREET PARKING
SPACES NOW TOTAL SPACES
AVAIL FEASIBLE
TOTAL SPACES
RECOMMENDED
COMMENTS
401 Magnolia Avenue
0 0 ~0
No Land
501 Palmetto Avenue
0 0 0
No Land
111 E. 8th Street
0 0 0
No Land
918 Park Avenue
0 0 0
No Land
619 Palmetto Avenue
5 2 5 2
Requires
Large Tree
Removal
400 Palmetto Avenue
6 2 4 2
Requires
Large Tree
Removal
420 Oak Avenue
6 2 5 5
Remove 1 -
1" Tree
301 W. 10th Street
9 2 6 6
919 Park Avenue
8 ,- 2 7 5
Spaces
backing onto
Park Ave.
Not
Recommended
515 Elm Avenue
6 5 6 6
Present 5
Spaces Used
Are Really
On City
Property
500 Oak Avenue
13 4 11 8
Present 4
Spaces Are
Really On
City Property
Staff was directed to handle parking requirements through the Code Enforcement
Board.
The City Manager submitted a schedule to start April 7, 1986 for the mosquito
fogging activity as a work goal only, as spraying cannot be done when the gound winds exceed
10 MPH. Schedule is as follows:
MONDAY - From Lakefront South to 20th Street.
From 17-92 West to City Limits.
MINUTE S 3 9 7
City Commission, Sanford, Florida
March 31,
1986
TUESDAY - From Lakefront South to 20th Street.
(Includes Washington Oaks)
From 17-92 East to City Limits.
WEDNESDAY - From 20th Street South to Airport Boulevard.
From 17-92 East to City Limits.
THURSDAY - From 20th Street South to Airport Boulevard.
From 17-92 West to City Limits.
FRIDAY - From Airport Boulevard South to City Limits.
From Old Lake Mary Road East to SR 427.
The City Manager reported receipt from Department of Environmental Regulation
authorization to award bids as follows:
Sewer System Rehabilitation Contract (Project C120586080) to Altair
Maintenance Services, contract amount is $32,1786.00, and fully grant
eligible.
Contract for a sludge handling facility to Wharton Smith Inc in the amount of
$2,154.00, grant eligible portion is $1,460,412.
The Commission authorized both contracts be placed on the next regular meeting
agenda.
The City Manager submitted memorandum as follows:
MEMORANDUM
March 28, 1986
TO:
MAYOR AND CITY COMMISSION
FROM:
CITY MANAGER
SUBJECT: PLANNER SERVICES
The City's Planner (J. Marder) presented a Comprehensive Planning
Schedule to the City Commission at a recent work session, noting that
the schedule was optimistic. He has identified a number of basic
tasks which must be completed early in the data gathering phase and
preliminary plan preparation. These include collecting and compiling
socioeconomic data, determination and analysis of existing land uses
and significant studies in the housing area. The tasks to be
performed are shown on the attached outline. These tasks will be
significantly time consuming and will delay his efforts to Get on to
the more substantive areas of comprehensive plan development.
Necessary funds are available within the Engineering and Planning
Department budget for this FY to cover costs for a temporary hire
technician for 90 days to expedite this work. ~
Approval is recommended.
The Commission authorized same to be placed on the next regular meeting agenda.
Kim Smith, Director of Administrative Services, submitted Pur~.chasing Policy
revisions.
The Commission authorized same to be placed on the next regular meeting agenda.
The Commission considered establishing a golf course advisory membership committee
as follows:
2.
3.
4.
5.
6.
The Men's Golf Association
Women's Golf Association
Mayfair Management
City Commission representative or City Staff
An attorney
Someone who is not a golfer
Commissioner Mercer suggested adoption of policy to not have a workshop session on
the fifth Monday of the month, same was authorized to be placed on the next regular meeting
agenda.
The City Manager submitted a memorandum from the Director of Recreation and Parks
requesting authorization to use the surplus funds from Phase I Tree Replacement to be used
398
MINUTES
City Commission, Sanford, Florida
March 31,
19 86
to replace current tree replacement needs and authorize additional funds to complete current
needs.
The Commission authorized same to be placed on the next regular meeting agenda.
The City Clerk reported the auditors, Hartsock and Hartsock, CPA, are ready to
present the audit for year ending September 30, 1985.
The City Manager reported the insurance consultants, E. W. Siver and Associates,
will be ready with their recommendations by the first of next week, and the insurance
coverage should be awarded by April 9, 1986.
The Chairman announced a Special Meeting to be held April 7, 1986 at 12:00 o'clock
P.M. to review the audit for year ending September 30, 1985 and award the insurance coverage.
The Commission authorized the consideration of the appointment to the Housing
Authority be placed on the next regular meeting agenda.
The Chairman reported a City Innovations Conference, sponsored by the National
League of Cities, to be held in San Antonio, Texas on May 1 through 3, 1986, and expressed
interest in attending at her own expense if the City paid for the registration fee. Same
was authorized to be placed on the next regular meeting agenda.
Commissioner Mercer reported the late charges on Utility Bill are a $4.00 flat
charge. Staff was directed to review late fees and reconnection fees and report.
There being no further business, the meeting was adjourned.
ATTEST
MAYOR