062386-Workshop SessionMINUTE S
City Commission, Sanford, Florida
June 23,
19 86
The City Commission of the City of Sanford, Florida, met in Workshop Session in
the City Manager's Conference Room at the City Hall in the City of Sanford, Florida, at 4:30
o'clock P. M. on June 23, 1986.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner John Y. Mercer
Commissioner Milton E. Smith
Commissioner David T. Farr
Commissioner Bob Thomas
City Manager Frank A. Faison
City Clerk H. N. Tamm, Jr.
Absent: City Attorney William L. Colbert
The 'meeting was called to order by the Chairman.
The Commission continued to consider the 1986-87 Budget as submitted by the City
Manager.
The Commission considered and authorized $63,000 in the cash carry-forward for the
1985/86 Budget.
The Commission authorized a 6% merit increase for the City Manager effective
October 1, 1986.
Members of the Scenic Improvement Board were present to support the 1986/87
Budget.
Memo was submitted from the Director of Engineering and Planning as follows:
ME MO RAN DU M
June 23, 1986
TO: City Manager
FROM:
Director of Engineering and Planning
SUBJECT: Public Water Supply Water Well Site, Option for Purchase Of
Mr. Faison:
Although we-presently have purchase options on two sites west of
City of Sanford considered appropriate for future water well sites I
have requested Ann Wallace to seek out additional parcels which might
be available within the area considered best for water wells. We
presently have the following parcels under option:
Parcel B - Welch property - 5.5 acres at $25,000 per acre.
Parcel C - Dillard property - 7 acres - $17,000 per acre.
As a result of her research only two additional parcels have been
identified which are "for sale". These are as follows:
Parcel A - Hayman - 12 acres - $33,333 per acre.
(Prospective sale of southerly 2 acres with house could
reduce cost per acre for remaining acres to $30,000 per
acre.)
Parcel D - Doudney - 8 acres - price not determined but
greater than $25,000 per acre.
While Parcel C is least expensive it is directly adjacent to our
present Oregon Avenue wellfield. In order of preferred location
relative to hydrogeological considerations priority of parcels would
be Parcel A, Parcel D, Parcel B, Parcel C. None of the four parcels
are presently contiguous with City of Sanford.
In view of the clear need to assure future water supplies for
City of Sanford as we expand, it is recommended that the attached 90
day purchase option for Parcel A be approved. This will allow a
period of 90 days for further study of this parcel and development of
comparisions between it and other available parcels, including Parcel
D.
The Commission authorized same to be considered at the next regular meeting.
Memo was submitted from the Director of Engineering and Planning as follows:
MINUTES
City Commission, Sanford, Florida
June 23,
MEMORANDUM
June 23, 1986
TO .-
City Manager
FROM:
Director of Engineering and Planning
SUBJECT: First Street Flooding Problems
Mr. Faison:
Recent heavy rains have caused temporary flooding along First
Street and between Park and Palmetto. Some discharges from floor
drains have also been experienced in buildings east of Magnolia and
south of First Street. Causes for these problems appear to be a
complex combination of the following conditions:
Drainage area of over 122 acres is served by the
vault behind McCrory's store and the 42-inch drain
line which runs under First Street and Rand Mall.
Trash blocking some catch basin inlets and filling
some catch basins. Catch basin inlets are an
inefficient design with limited water inlet
capacity, and are subject to clogging.
The area is served by combined sewers which do not
provide most direct routing for large volumes of
storm water.
Outflow from floor drains is caused by combined
sewers which have become surcharged as a result of
excess storm water loading.
Roof runoff from downtown buildings is seldom
routed directly to storm drains. The resulting
surface flow adds to the downtown drainage
problem.
Sheet flow of excess water along Park Avenue and
Palmetto Avenue carries significant storm water
directly to the lake. The streetscaping at
intersection of Park and First may be causing some
of this sheet flow to accumulate on First Street.
The catch basins have all been checked, and cleaned as necessary.
Accumulated debris has been removed from the gratings, however, a very
small amount of new drbris, such as several sheets of newspaper, could
effectively block a catch basin. Owners of stores experiencing floor
drain overflows have installed temporary plugs. It has been
recommended that these plugs be left in place except when the floor
drain is actually being used.
It is recommended that 14 catch basins in the downtown area be
modified by installation of combination curb and gutter inlets. These
inlets are more efficient and much less likely to clog. Total cost of
this installation is estimated at $8,735, breakdown is as follows:
Labor - $1,820
Equipment - $1,952
Materials - $2,947
Overhead - $2,016
Included in the materials cost is $2,746.80 for procurement of
frames, grates and hoods from U.S Foundry & Manufacturing Corporation.
Recommend authorization for emergency procurement of these grates and
frames.
Improvements to catch basins will solve some of the problem,
however, the basic problem is overloading of the downtown storm drain
system. Discussions with Conklin, Porter and Holmes reveal that a
part of the combined sewer separation project was to be a realignment
of the storm sewer system such that approximately half of the acreage
now served by the 42-inch line under First Street would be ~econnected
to a line located east of Palmetto Avenue. Final design has not been
completed and this line may have to be enlarged. If so, authorization
from St. Johns River Water Management District must be obtainedfor
increasing our capacity to discharge storm water to the lake. An
alternative to a new discharge point could be a "header" pipe along
the lake front to make maximum utilization of all existing drain
discharge points. This, however, would be more expensive and would be
a last resort. Either alternative will cost significant dollars,
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19 86
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MINUTES
City Commission, Sanford, Florida
June 23,
19 86
ATTEST:
however, I feel we have no choice. I will continue to work with
Conklin, Porter and Holmes because of the large amount of background
information they Possess.
The need for modifying streetscape at the corner of First and
Park will be studied during succeeding rain storms to determine what
if anything needs to be done to minimize any flow onto First Street
from Park Avenue.
An additional item for consideration once storm drains are
reasonably adequate would be the establishment of a requirement that
all buildings in the downtown area must direct the runoff from the
roofs directly into a storm drain.
The Commission authorized same to be considered at the next regular meeting.
Memo was submitted from the Director of Engineering and Planning as follows:
MEMORANDUM
June 23, 1986
TO: City Manager
FROM:
Director of Engineering and Planning
SUBJECT: Downtown Parking and Traffic Circulation Study
Mr. Faison:
The attached contract with the firm of Howard Needles Tammen and
Bergendoff is recommended for approval by the City Commission. This
contract will provide for a complete update of the 1977 study
performed by Tipton and Associates. Funds are available from
Engineering Department FY 85-86 Budget.
The proposed contract is a result of selection and negotiation by
a team consisting of Cal Conklin, representating Greater Sanford
Development Corporation, Jay Marder, and myself. HNTB was selected
from a slate of five highly qualified firms. A primary consideration
in selecting HNTB was the close congruence between their concept of
the study process and product and the wishes of the committee.
Cal Conklin indicates that participation by Greater Sanford
Development Corporation is proposed to be the provision of three
people for three days to provide a significant part of the specified
"City" data input for the study. Additional data input will be
provided by City Planner and his Planning Intern. Some limited use of
other "summer hires" now in the system may be required for parts of
one or two days.
It is requested that this contract be presented as an add-on item
at the June 23 City Commission meeting.
By copy of this memorandum, City Attorney is requested to review
the cDntract for correctness and form.
The Commission authorized same to be considered at the next regular meeting.
There being no further business, the meeting was adjourned.
A Y O R