102086-Workshop SessionMINUTES
City Commission, Sanford, Florida
October 20,
The City Commission of the City of Sanford, Florida, met in Workshop Sessi
the City Manager's Conference Room in the City Hall in the City of Sanford, Florida,
~'clock P. M. on October 20, 1986.
Present: Mayor-Commissioner Bettye D. Smith
Commissioner John Y. Mercer
Commissioner Milton E. Smith
Commissioner David T. Farr
Commissioner Bob Thomas
City Manager Frank A. Faison
City Clerk H. N. Tamm, Jr.
Absent: City Attorney William L. Colbert
The meeting was called to order by the Chairman.
Bill Simmons, Director of Engineering and Planning, presented a proposed d
~or the Municipal Parking Lot at Seminole Boulevard and Palmetto Avenue, including H
%venue, changing the parking spaces from 10' x 20' to 9' x 18' and closing Hood Aven
increase the parking by adding two parking rows.
The Commission directed Staff to explore the concept and contact the count
:egarding utilizing Hood Avenue into the parking lot.
Commissioner Farr reported the Junior Women's Club were upset because the
)egun to remove Heart Park without consulting their club who had donated the equipme
The Commission directed Staff to arrange a meeting with the Junior Women's
:he Scenic Improvement Board, the Kiwanis Club, and the Hospital Heart Association t
tiscuss relocation of same.
Bill Simmons, Director of Engineering and Planning, reported on the progre
:he Sludge Handling Facility and presented the Commission with interior and exterior
~cheme and recommended the two-toned light earth tone colors.
The Commission concurred with the Mr. Simmons on same.
The City Manager submitted a memorandum from the City Planner as follows:
MEMORANDUM OCTOBER 7, 1986
TO: City Manager
VIA: Director of Engineering and Planning
MINUTES
City Commission, Sanford, Florida
October ~20,
The Commission requested future discussion of the School Board property on 18th
and directed Staff to notify the School Board of the City's interest.
Gordon Frederick, attorney representing the American Legion, appeared to request
tion and the City to extend water and sewer service to lands now being acquired by
o. 53, American Legion. The property is located between Sanford Avenue and Magnoli~
and between East 28th Place and East 29th Street.
The Commission authorized same to be considered at the next regular meeting.
The City Manager submitted a memorandum from the Personnel Officer as follows:
MEMORANDUM
TO:
VIA:
FROM:
SUBJECT:
CITY MANAGER
DIRECTOR OF ADMINISTRATIVE SERVICES
PERSONNEL OFFICER
EMPLOYEE ASSISTANCE PROGRAM
October 17, 1986
Areas of counseling may include:
. Chemical Abuse
· Financial
. Legal
· Self-esteem
· Marital/Family
Request for proposals are being developed for distribution
the last week of October. We recommend that a selection
committee be formed to review returned proposals and
recommend an Employee Assistance Program to the City
Commission in late November. Funding of approximately seven
to ten thousand dollars will be needed to initiate this
program.
Selection committee members will include:
City Commissioner -
Director of Administrative
Services -
Personnel Officer -
Police Chief -
Refuse Superintendent -
Bob Thomas
Klm Smith
Fran Diedrich
Steve Harriett
Johnny Haddock
We are developing proposals for Employee Assistance
Programs. An Employee Assistance Program is a benefit that
allows employees and their families to seek professional
assistance in areas that may eventually effect job
performance.
MINUTES
City Commission, Sanford, Florida
October 20:
team that the City sponsor the program Dru9 Awareness & Family Life
Management Skills to all City employees, their families, and the
Community.
This seminar is offered by counselors from the Grove Counceling
Center. The attached brochure indicates dates and topics covered by
this eight hour session.
Costs for both sessions comes to $3,000. This includes cost of
programs, printing, snack meal (for employees and their families
afternoon session only), and overtime costs for employees that
normally leave at 4:00 PM.
This may seem like a large sum, however if we are really serious about
chemical abuse in Sanford it is an inexpensive way to teach the
largest number of our employees and the Community at large.
Please Consider this request for approval.
The Commission authorized same to be considered at the next regular meetin
The City Manager submitted a memorandum from the Director of Administrativ
~ervices as follows:
MEMORANDUM
October 15, 1986
TO:
CITY MANAGER
FROM:
DIRECTOR OF ADMINISTRATIVE SERVICES
SUBJECT: "CAFETERIA" PLAN STATUS UPDATE
We are moving ahead with plans to implement a tax-free
employee paid fringe benefit plan. As you may recall from
prior briefings, a "cafeteria" plan is so named because each
employee can select from a "menu", those benefits he or she
wishes to purchase with tax-free dollars.
Benefits which may be purchased by the employee are:
Employee life insurance
Disability income protection
Dental care
Vision care
Legal services
Employee and dependent medical and othodonic
medical payments.
Catastrophic insurance and reimbursement accounts
for medical and dependent care expenses.
A request for proposals has been mailed to prospective plan
administrators. See Attachment 1 to review the proposal
specifications; Attachment 2 contains a list of vendors who
have received the request for proposal. In addition, this
proposal was published in the Orlando Sentinel and
MINUTES
City Commission, Sanford, Florida
October 20,
In response to the City Commissions' direction, we have
gathered information from other cities successful volunteer
programs, asked City departments to identify areas where
volunteers can enhance City day-to-day operations, and
identifiedup-front costs to the City. Each of these areas
will be addressed in this memo.
OTHER CITIES' VOLUNTEER PROGRAM. Several successful model
programs were available for us to draw from. These models
tell us that the key to a successful volunteer program is to
gain the support of the City Commission, the City staff, and
the community. Lack of support in any of these areas almost
certainly make implementation of such a program much more
difficult.
It is also extremely important to select a volunteer
responsible for the overall program operation and comliments
the staff coordinator, who is the general administrator of
the program. The volunteer coordinator is responsible for
maintenance program records, recruitment, and counseling.
This person should be available to address questions or
problems.
A staff administrator is another person "key" to a
successful volunteer program. This person acts as the
liason between the volunteer coordinator, City staff, and
the City Manager. He~or she will aid the volunteer program
coordinator in the general administration of the program.
Success in other cities can also be measured in cost savings
by providing volunteer assistance to enhance existing City
services. Attachment 1 shows cost savings in City
departments throughout the City of Hurst, Texas. We believe
the City of Sanford can realize significant cost savings
similar to cost saved in the City of Hurst.
Kim Smith, Director of Administrative Services, reported estimate for Volunteer
.nator office fixtures and supplies is $4,548.00.
The Commission authorized same to be considered at the next regular meeting.
The City Manager submitted a memorandum from the Director of Administrative
:es as follows:
MEMORANDUM
October 17, 1986
TO:
CITY MANAGER
VIA:
DIRECTOR OF ADMINISTRATIVE SERVICES
FROM:
PERSONNEL OFFICER
SUBJECT: DRUG TESTING
MINUTES
City Commission, Sanford, Florida
October 20,
Funds will need to be made available for testing itself.
This was not covered in the existing budget.
Blameless, dedicated persons and personnel may be forced to
prove themselves innocent in a highly undi~nifiec manner or
suffer disciplinary consequences if this program is not
properly installed. Individual employees will continue to
legally challenge drug screening policies if they do not
meet equitable legal standards.
Voluntary testinG for new employees may be implemented as
soon as November 1, 1986 if the Commission so demands.
However, City staff will be prepared to offer the Commission
a legally reviewed druG screeninG program by mid December.
The Commission authorized same to be considered at the next regular meetin
The City ManaGer reported a status update on the Florida Hotel, 500 South
~venue.
The City ManaGer submitted a memorandum from the Director of EnGineerin
PlanninG as follows:
MEMORANDUM
OCTOBER 20, 1986
TO:
City Manager
F ROM:
Director of Engineering and Planning
SUBJECT: Renovation of Cultural Arts Center
Mr. Faison:
I have met on-site with representatives of the Sanford Seminole
Art Society regarding potential uses, and renovation scope for the
Cultural Arts Center. I have also discussed the matter with
representatives of some other cultural organizations in the City. As
a result of these discussions I have developed the attached concept
for renovation and use of the Cultural Arts Center. It is requested
that these ideas be presented to City Commission for their comment and
General approval prior to inclusion in a request for proposals (RFP)
to the "architect community".
CULTURAL ARTS CENTER
CONCEPT FOR RENOVATION AND USE
Potential uses for a rehabilitated Cultural Arts Center include
the followinG:
Sanford Seminole Art Society - MeetinG place (monthly), art
studio for lessions (weekly or more frequently), art display
continuous with frequent special displays.
ReGular meetings of various cultural organizations including'
MINUTES
City Commission, Sanford, Florida
October 20,
consider providing new exterior entrance to east wing and
providing wheelchair access to east and west wings, as well
as center areas, through these side entrances,
restore fire places for appearance but not necessarily to be
functional,
install new lighting suitable for ordinary meetings, art
studio instruction, and art display,
consider means of securing the balcony area to provide
security for permanent art displays in that area,
plan exterior lighting and walkways to adequately serve main
entrance as well as side entrances to each wing,
develop interior decor, including appropriate light fixtues,
compatible with age of the building, consider cove
florescent lighting to provide necessary higher level of
illumination for classes without compromising appearance,
preserve all windows and basic structure of the building,
landscape as appropriate.
The Commission directed Staff to proceed with the concept of multi-purpose uses
The City Manager reported that the trailer located at 801 Santa Barbara, owned~
~d Mrs. Bankowski, was authorized on March 13, 1985 to be placed there on a "for sal,
and not for living purposes.
The Commission directed Staff to handle the removal of the trailer.
The City Manager explained that due to the request of the news media, the regul.
kg agendas will be sent out. a week ahead of the regular meeting, items that come in
will be placed on the "City Manager's Late Agenda Items".
There being no further business, the meeting was adjourned.