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110386-Workshop SessionMINUTES City Commission, Sanford, Florida November 3, ~ The .City Commission of the City of Sanford, Florida, ~et in Workshop Sessi the City Manager's Conference Room of the City Hall in the City of Sanford, Florida, ~'clock P. M. on November 3, 1986. ' Present: Mayor-Commissioner Bettye D. Smith Commissioner John Y. Mercer Commissioner Milton E. Smith Commissioner David T. Farr Commissioner Bob Thomas City Attorney William L. Colbert City Manager Frank A. Faison City Clerk H. N. Tamm, Jr. The meeting was called to order by the Chairman. The City Manager submitted tabulation of bid for a Refuse/Trash Truck as f MEMORANDUM: October 23, 1986 TO: FROM: City Manager~~'~ Public Works Director SUBJECT: Bid #85/86-35; Refuse PaCker/Trash Truck Both, Johnny and I have checked the attached bids, with our specifications. Transtar Equipment Co., is //_ the only bid that meets specifications. We have been using.the Hell Packers that Transtar Equip- ment Company handles. In the past, we have had good service~ with very little down time for parts and repair. I recommend that the bid be awarded to Transtar Equipment Company, for $t95,356.00. xc: ~RefUse Supt. Walter Shearin, Buyer ARK:ks BID TABULATION BID TIILE~RE~usE PACKER/TRASH TRUCK BID NUMBER 85/86-35 'TABULATED BY:,, Johnnie Haddock MINUTES City Commission, Sanford, Florida November 3, ~ Mr. James Oulham, Metro Tech Equipment Corp., Miami, representing Leach Accurate ed to support their bid. Johnny Haddock, Refuse Superintendent, stated the City specifications were for tion of 2500 PSI and the type of truck that Leach bid was for 1500 PSI, and further, ty was satisfied with the service of present supplier. Leroy Peterson, Transtat Equipment, was also present. The Commission authorized same to be considered at the next regular meeting. The City Manager submitted a memorandum from the Director of Engineering and ng as follows: MEMORANDUM OCTOBER 23, 1986 TO: City Manager FROM: Director of Engineering and Planning SUBJECT: Street Resurfacing Contract Mr. Faison: The street repair and resurfacing authorized by City Commission on June 9, 1986 had envisioned the expenditure of approximately $800,000 for specified resurfacing and reconstruction. At that time we had on hand approximately $400,000 of gas tax money and anticipated ultimate receipt of additional gas tax revenue sufficient to cover the $800,000 price tag by the time of actual construction. (This assumed that the gas tax dispute would be settled. ) It was discussed and presented to City Commission that if the gas tax issue was not resolved in a timely fashion that the required additional $400,000 could come from "reserves". I believe the City Commission concurred with this concept. The gas tax issue has not been resolved and total gas tax funds held by the City as of September 30, 1986 total $974,950.27, plus approximately $2,400 of uncredited interest. following street contracts: McCracken Road Reconstruct - Street Resurfacing - Leveling course cost addition - We have awarded the $115,250 504,000 (lump sum) 35,000 (EST) $654,250 The above contracts do not include the committed reconstruction of First Street between French and Park. I believe this will cost approximately $95,000, including City labor. This brings the committed total to $749,250. MINUTES City Commission, Sanford, Florida November various municipalities from fund sources other than the 9asoline tax. (Estimated 9as tax receipts for City of Sanford are approximately $650,000 per year.) If this proposal for an additional resurfacin9 contract is approved I propose to advertise in mid November, at the same time we advertise for the reconstruction of First Street. I feel we solved significant "economies of scale" in our last bids and would like to duplicate these kinds of savings. Award could occur in late December with work startin9 in January 1987. The Commission authorized same to be considered at the next regular meetin The City Manager submitted a memorandum from the Director of Engineerin9 a ?lannin9 as follows: MEMORANDUM October 30, 1986 TO: City Manager FROM: Director of Engineerin9 and Plannin9 SUBJECT: Proposal for Providin9 Sewer Service for Lake Mary Mr. Faison.- In late May and early June 1986 several meetings were held with Kathy Rice, then Lake Mary's City Manager, and Commissioner BuZz Petsos to discuss the possibility of City of Sanford providin9 wastewater treatment for Lake Mary, with treated effluent to be returned for disposal within Lake Mary. Based on wastewater flow ..~rojections provided by Lake Mary, a preliminary estimate of likely capital and O&M costs was developed. A copy of this proposal is attached herewith. Durin9 subsequent discussions with Mr. Petsos and Mr. Orioles, Actin9 City Manager, I have been kept apprised of Lake Mary's efforts to develop a lon9 term workable solution for wastewater treatment. In addition to our meetings, Lake Mary has had discussions and received proposals for service from Seminole County. Either proposal would require some refinement prior to bein9 placed in the form of an interlocal agreement/contract. Since preparation of the attached proposal Lake Mary has changed its desired commencement of service date from late 1988/early 1989 to mid 1987. This would clearly not allow time for construction of wastewater and effluent lines. Paul Moore and I have worked out an alternative for limited service utilizin~ existin~ plant capacity, and sewage lines in the vicinity of the Golf Course and 25th Street. This would place a significant hydraulic limitation on service for Lake Mary/Timacuan prior to completion of our westerly interceptor and effluent return lines. Even so, this may be acceptable and desirable for Lake Mary if it allows the avoidance of construction of a temporary wastewater treatment plant at Timacuan. In this situation, Lake Mary would be treated like any other medium size subdivision of about 150 homes. Lake Mary Actin9 City Manager has directed their consultin9 )0 MINUTES City Commission, Sanford, Florida November 3, r, that a new five year lease purchase contract is available at a savings of $222.0~ ~nth. The Commission authorized same to be considered at the next regular meeting. There being no further business, the meeting was adjourned.