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121586-Special Session MINUTES City Commission, Sanford, Florida December 15, The City Commission of the City of Sanford, Florida,.met in Special Session in .ty ManaGer's Conference Room at the City Hall in the City of Sanford, Florida, at 4 ~k P. M. on December 15, 1986. Present: Mayor-Commissioner Bettye D. Smith Commissioner John Y. Mercer Commissioner Milton E. Smith Commissioner David T. Farr Commissioner Bob Thomas City ManaGer Frank A. Faison City Clerk H. N. Tamm, Jr. Absent: City Attorney William L. Colbert The meetinG was called to order by the Chairman. The first item of business was the consideration of an agreement with the School of Seminole County, presented to the Commission at the ReGular MeetinG of December or a School Resource Officer. Commissioner Fart moved to authorize the Mayor and City Clerk to execute same. sd by Commissioner Mercer and carried by the vote of the Commission as follows: Commissioner Mercer Commissioner Smith Commissioner Farr Commissioner Thomas Mayor Smith Yea Yea Yea Yea Yea Commissioner Mercer moved to authorize the execution of ChanGe Order No. 2 for t Street Overlay Contract, addinG approximately $125,000 worth of resurfacinG to the Street ResurfacinG Contract with Orlando PavinG Company. Seconded by Commissioner ~nd carried by the vote of the Commission as follows: Commissioner Mercer commissioner Smith Commissioner Fart Commissioner Thomas Mayor Smith Yea Yea Yea Yea Yea The next item of business was the consideration of the fourth contract for .nG services in conjunction with wastewater effluent disposal systems. Bill Simmons, Director of EnGineerinG and PlanninG, reported having received the contract for surveyinG services. However, the contract was not in acceptable form MINUTES City Commission, Sanford, Florida December The City Commission of the City of Sanford, Florida, met in Workshop Sessi, :he City Manager's Conference at the City Hall in the City of Sanford, Florida, at 4 )'clock P. M. on December 15, 1986. Present: Mayor-Commissioner Bettye D. Smith Commissioner John Y. Mercer Commissioner Milton E. Smith Commissioner David T. Farr Commissioner Bob Thomas City Manager Frank A. Faison City Clerk H. N. Tamm, Jr. Absent: City Attorney William L. Colbert ALSO PRESENT: MEMBERS OF THE HENRY SHELTON SANFORD MEMORIAL LIBRARY AND MUSEU Tommy Peterson Ned Yancey Ruth Sweeney Mildred Caskey RETIREES OF THE CITY OF SANFORD Rosa Rotundo Mary HarkS~=Meyer G. Manning Harriett Paul Whitley Cleo Carter W. C. 'Sid' Gailey The meeting was called to order by the Chairman. The Commission discussed the proposed ordinance establishing the Henry She Sanford Memorial Library and Museum Board. Tommy Peterson reported the proposed ordinance does not go far enough, an~ suggested the Board should have anappropriate budget. The Commission asked the Library and Museum Board members to explore the ordinance and any alternative routes, and recommend to the Commission the Board's nc The City Manager submitted a memorandum from the Director of Engineering Planning as follows: MEMORANDUM DECEMBER 12, 1986 TO: City Manager FROM: Director of Engineering and Planning MINUTES City Commission, Sanford, Florida December 15, Deacon John Knight, representing the New Salem Primitive Baptist Church, appearE wer inquiries. The Commission directed Staff to permit gravel with proper drainage in lieu of and to advertise for a Public Hearing regarding the proposed use of City property. The City Manager submitted a memorandum from the Director of Recreation and Par~ MEMORANDUM FROM: TO: SUBJECT: lows: CITY OF SANFORD RECREATION & PARKS DEPARTMENT DATE: December 4, 1986 Director City Manager Park Development Plans RE: Groveview Park Approximately 6 acres The planning for Groveview Park located on Springview Drive in Groveview sub-division is now underway. I project grant application to be submitted by October 1, 1987. The 1987/88 C.I.P. Budget reflects "seed" funds for Groveview Park Development through grants from Department of Natural Resources. This area of town represents the farthest southwest point of heavy population density without developed "open space". The nearest developed park will be Lee P. Moore~which serves the very dense Hidden Lakes population. Lee P. Moore Park should be near completion by October 1, 1987. The Recreation/Parks staff will be scheduling public, ~ neighborhood meetings with the citizens of Groveview sub-division the first week of February, 1987 in order to get our plans in motion and performing the correct steps for obtaining grants for development. Please let me have your comments on this matter. The Commission directed.Staff to proceed with the Groveview Park Development Police Chief Steve Harriett reported on the amendments to the Police Officers' ~ent System as proposed in Ordinance No. 1850 that was introduced and placed on first at the Regular Meeting of December 8, 1986. The City Manager submitted a memorandum from the Director of Engineering and MINUTES City Commission, Sanford, Florida December 15:. Traffic control devices on Park Avenue are presently installed as follow: ~ 1st Street - traffic signal 3rd Street - 4-way stop 9th Street - 4-way stop 13th Street - traffic signal 20th Street - traffic signal 25th Street - traffic signal These traffic control devices are considered adequate for control of present traffic on Park Avenue and cross traffic from the various streets. Property fronting onto Park Avenue between 2nd Street and 23rd Street is generally served by dedicated alleys along the back property line, although there are some exceptions. Between 23rd and 24th Street these alleys have been vacated and south of 24th Street the alley behind property on the west side of Park Avenue has been vacated. These alleys could offer access for additional parking if made necessary by any form of on-street parking restriction, however, there would be varying inconvenience and cost to owners resulting from this change. Many lots now use the alley for approach to off-street parking, however, there are a number of curb cuts on Park Avenue. If all on-street parking were prohibited, additional traffic code enforcement for parking, and probably speed, be required. Preliminary indications from our downtown traffic study indicate that ideal roadway widths should not provide traffic lanes wider than 12 to 13' and that lane widths greater than 15' encourage such illegal movemen~ as passing on the right. It suggests that where the roadway is wider pavement markings be added to designate on-street parking areas. I have frequently encountered cases where all-night on-street parking is prohibited to prevent interference with late night street sweeping and cleaning operations. This is not believed to presently be a problem in Sanford, where street sweeping is done during daylight hours. In view of the foregoing, I find no engineering or traffic safety reason to generally prohibit parking on Park Avenue north of 23rd Street. Any such prohibition, if adopted, would be generally workable but with resulting costs/carports on some properties. I do recommend that both sides of Park Avenue between 23rd Street and 25th Street be posted "No Parking". After discussion, no action was taken by the Commission. The City Manager submitted a memorandum from the Director of Administrati~ Services as follows: 48 MINUTES City Commission, Sanford, Florida December 15, .ms already undertaken by the City, and on recommendation of the City Manager, the sion declined to participate. Klm Smith, Director of Administrative Services, reported on the medical insuran( ts for general employees and retirees, and recommended continuation of the the City' t health benefit system and reassessing the health plans in the April-June time fra~ 7. The CommiSsion directed Staff to review the City health plans earlier after the of the year and requested Rosa Rotundo and Mary Meyer-Harkey to represent the retire committee to study the health plans. The City Manager submitted a memorandum as follows: MEMORANDUM December 1, 1986 TO: CITY COMMISSION FROM: CITY MANAGER SUBJECT: NEW/REVISED POSITION CLASSIFICATIONS The following new classifications were approved financially in the FY 86/87 Budget. SCHEDULE/GRADE IV-4 IV-2 POSITION BATTALION CHIEF FIRE PROTECTION INSPECTOR POLICE COMMUNICATIONS OPERATOR 1st CLASS ELECTRONICS TECHNICIAN UTILITY TECHNICIAN III-10 III-16 II-14 Also included are rewrites of several classifications involved in reclassifications. New classifications will replace past classifications. POSITIONS UTILITY PLANT OPERATOR I UTILITY PLANT OPERATOR II UTILITY PLANT MAINT/MECHANIC I~TT.T~V PT.A~ ~DmpAm~ TTT SCHEDULE/GRADE III-11 III-13 III-13 MINUTES City Commission, Sanford, Florida December 15, The Commission authorized same to be considered at the next Regular Meetin! The City Manager submitted a memorandum from the Director of Recreation an~ follows: CITY OF SANFORD RECREATION AND PARKS DEPARTMENT MEMORANDUM: DATE: Nov. 17, 1986 FROM: Director TO: City Manager SUBJECT: Report on School Centers We officially opened the elementary school programs on Monday, October 21, 1986 at Idyllwilde and Hamilton Schools. Our early projections of participation have been on target with approximately 80 children registered at each site with average daily attendance of 60 plus at each of the two sites. These numbers will increase as staff~ children and parents become more and more supportive~of these programs. We have plans for opening up Pinecrest School as a third elementary school center after Christmas. The Crooms program is not operating at this time due to the gym being used for furniture storage until a new facility is finished in Oviedo. We expect Crooms Gym to be available prior to Christmas. The Director requests that the full time Recreation Supervisor be authorized so we can start advertising and interviewing so that we will be able to start this person January 1, 1987. The existing staff are overloaded in trying to plan, train and develop a solid part-time staffing of our elementary afterschool programs. We are also in our fall-winter athletic programs which require our full time staff with other part time staff to work a full schedule. The need for the full time staff member was addressed in my original request for approval at this time with funding in January, 1987. Our original request for the entire package was $44,437.00. City Commission appropriated $15,000.00 leaving the remaining $29,437.00 to be funded.in January 1, 1987. The The Commission authorized same to be considered at the next regular meetiI