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032387-Regular Session MINUTES City Commission, Sanford, Florida March 23, il 275 The City Commission of the City of Sanford, Florida, met in ReGular Session in the City Hall in the City of Sanford, Florida, at 7:00 o'clock P. M. on March 23, 1987. Present- Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner John Y. Mercer Commissioner Bob Thomas Commissioner A. A. McClanahan City Attorney William L. Colbert City ManaGer Frank A. Faison Deputy City Clerk Janet Donahoe Absent: City Clerk H. N. Tamm, Jr. The meetinG was called to order by the Chairman. A Public HearinG was held in accordance with Notice published in the EveninG Herald on March 9, 1987 as follows: NOTICE OF PROCEEDING FOR CLOSING, VACATING AND ABANDONING UTILITY EASEMENTS TO WHOM IT MAY CONCERN: You will take notice that the City Commission of the City of Sanford, Florida, at 7:00 o'clock P. M. on March 23, 1987, in the City Commission Room at the City Hall in the City of Sanford, Florida, will consider and determine whether or not the City will close, vacate and abandon any right of the City and the public in and to a portion of two East/West utility easements lying between Hidden Lake Drive and Wildwood Drive and lyinG between Ramblewood Drive and Ventura Drive, further described as follows: The Southerly 7' of that certain 14' utility easement lyinG along the Northerly lot line of Lot 49, and the Northerly 5' of that certain 10' utility easement lyinG alonG the Southerly lot line of Lot 49, all in RAMBLEWOOD SUBDIVISION, Plat Book 23, PaGe 8, Public Records of Seminole County, Florida. Persons interested may appear and be heard at the time and plaCe specified. ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearinG, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) City Commission of the City of Sanford, Florida Publish: March 9, 1987. By: H. N. Tatum, Jr. City Clerk The Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the proposed easement closinG. 5, 1987. The City Clerk reported Notice had been sent to abutting property owners on March Jack and Melanie Elkins, 312 Hidden Lake Drive, owners and petitioners, appeared to report his house set on 8.16' into the 14' utility easement alonG the Northerly lot line of Lot 49 and 4' in the the 10' utility easement lyinG along the Southerly lot line of Lot 49, and requested the utility easement on the North side be reduced from 14' to 5' and the utility easement on the South side be reduced from 10' to 5', to allow his house and air conditioning condensing unit to be totally free and clear of the easements. Commissioner McCianahan moved to authorize the City Attorney to prepare the proper ordinance to close, vacate, and abandon the Southerly 9' of that certain 14' utility 1987 276 MINUTES City Commission, Sanford, Florida March 23, 19 87 easement lying along the Northerly lot line of Lot 49, and the Northerly 5' of that certain 10' utility easement lying along the Southerly lot line of said Lot 49. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith Yea Yea Yea Yea Yea The Commission next considered the establishment of an Adult Congregate Living Facilities Advisory Committee, appointment of members, and review of the City Attorney and staff recommendations regarding ordinance changes. Commissioner Mercer reported his opposition to the establishment of more advisory committees, and moved to appoint the Planning and Zoning Commission to act as committee, to recommend and report back to this Commission on this matter. Seconded by Commissioner McClanahan and failed to carry by the vote of the Commission as follows: Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith Naye Yea Yea Naye Naye On motion of Commissioner McClanahan, seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith Resolution No. 1476 was read and adopted. follows: Yea Yea Yea Yea Yea Said resolution being in words and figures as RESOLUTION NO. 1476 A RESOLUTION OF THE CITY OF SANFORD, FLORIDA, ESTABLISHING A GROUP HOMES AND FOSTER CARE FACILITIES ADVISORY COMMITTEE. WHEREAS, the City of Sanford, Florida recognizes that it has the duty to plan for adequate sites in residential areas for group homes and foster care facilities licensed or funded by the Florida Department of Health and Rehabilitative Services; and WHEREAS, the City recognizes that it is appropriate to review the current regulations contained within the City Code concerning group homes and foster care facilities. NOW, THEREFORE, BE IT RESOLVED BY THE PEOPLE OF THE CITY OF SANFORD, FLORIDA: SECTION 1. CREATED. There is hereby created and constituted a Group Homes and Foster Care Facilities Advisory Committee to be appointed and confirmed by the City Commission. SECTION 2. TERM. The members of the Group Homes and Foster Care Facilities Advisory Committee created by this Resolution shall be appointed for a MINUTES City Commission, Sanford, Florida March 23, 277 19 87 term of sixty (60) days and said term shall expire at the end of said sixty (60) days from date of appointment unless specifically extended by further action of the Sanford City Commission. SECTION 3. DUTIES. The Group Homes and Foster Care Facilities Advisory Committee is empowered and directed to consider and study the current City Code, together with Staff recommendations and to advise, counsel, and report to the City Commission in writing its findsings, recommendations, and conclustions within sixth (60) days from date of appointment. SECTION 4. EXPENDITURES. The members of the Group Homes and Foster Care Facilities Advisory Committee shall receive no compensation and may expend only such sums as may be authorized and appropriated by the City Commission. PASSED AND ADOPTED this 23rd day of March, A.D. 1987. The Commission appointed members of the Group Homes and Foster Care Facilities Advisory Committee as follows: Edward A. "Ned" Yancey~ 2100 Cordova Drive John Morris, 201 Dogwood Drive A. H. "Art" Harris, 1108 Grove Manor Drive James Berko, Executive Director, Seminole Community Mental Health Centers Charlotte Smith, Seminole Community College Thelma Mike, 1710 West 15th Street Harry Ellis, 618 Park Avenue Jay Malone, 603 South Myrtle Avenue Marcie Lippincott, 644 West Colonial Drive, Orlando One Ex-Officio Member to be appointed by the City Manager A Public Hearing was held in accordance with Notice published in the Evening Herald on March 13, 1987, as follows: NOTICE OF A PUBLIC HEARING TO CONSIDER AN APPEAL OF THE DENIAL OF A CONDITIONAL USE. Notice is hereby given that a Public Hearing will be held in the Commission Room at the City Hall in the City of Sanford, Florida, at 7:00 o'clock P. M. on March 23, 1987, to consider an Appeal of the Denial, bY the Planning and Zoning Commission, of a Conditional Use to allow sales and service for new and used automotive and mobile homes, on a portion of the property lying between Sanford Avenue and Cypress Avenue and between West Third Street and West Fourth Street, more particularly described as follows: Lots 1 and 3, Block 5, and also, Lots 1 and 2, and East 1/2 of vacated alley abutting Lot 1, Block 8, CHAPMAN & TUCKER ADDITION, Public Records of Seminole County, Florida. The City Commission may, after Public Hearing, affirm, deny, or modify the decision, finding and recommendation of the Planning and Zoning Commission, and the action of the City Commission shall be final. Ail parties in interest and citizens shall have an opportunity to be heard at said hearing. By order of the City Commission of the City of Sanford, Florida. H. N. Tamm, Jr. City Clerk 2 7 8 MINUTE S City Commission, Sanford, Florida March 23, 19 87 Publish: March 13, 1987. The Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the proposed conditional use. W. E. "Pete" Knowles, Pete Knowles and Associates, Inc., representing the owner, Joe Gazil, appeared and-reported the property is presently undeveloped property and the request is for used cars only - there will be no repairs, no servicing, no mobile homes. Also there are used car lots located at Second Street and Palmetto Avenue, and at First Street and Elm Avenue; both are less in size than what is being considered tonight. Mr. Knowles presented a slide presentation of the visual view around the site and if this application is approved Mr. Gazil has offered to put landscaping around the lot and to fence the vacant lot, so there will be no question of trespass, and completely pave the unpaved portion that is under his control. Those persons appearing in opposition to the conditional use were as follows: Franklin Caldwell, 806 Homestead Avenue, Hampton, Virgina. George A. Martin, 709 Willow Avenue. Annye V. Mells, 319 Cypress Avenue. Commissioner McClanahan reported that this conditional use was a permitted use in a GC-2 zone, and moved to approve the request. Seconded by Commissioner Mercer and carried by the vote of the Commission as follows: Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith Yea Yea Yea Yea Yea On motion of Commissioner Mercer, seconded by Commissioner McClanahan and carried by the vote of the Commission as follows: Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith Yea Yea Yea Yea Yea a Public Hearing continued from the Meeting of March 9, 1987, was removed from the table regarding the second reading and adoption of Ordinance No. 1856, establishing a six-month moratorium on all Transportation Impact Fees, and establishing a Transportation Impact Fee Study. The Chairman announced .that the Commission would hear from those persons present to speak in favor of, or in opposition to, the proposed adoption of Ordinance No. 1856. Fred Streetman, Chairman of the Seminole County Board of Commissioners, appeared to thank the City Commission and City staff for their committed and consistent consideration of the County Transportation Impact Fee ordinance as it has evolved to its current state; the City staff has been most available to the County staff and other cities' staff who have, in many ways, come to a meeting of the minds. Mr. Streetmen stated he was here to address a request that evolved from City staff to County staff; Mr. Streetmen reported that County staff had entered into discussion period with other city staffs with an open mind to try to reach some accommodations with certain priorities that the cities might have that were outside of the purview of the impact fee so that even though projects may not qualify for impact fees, that maybe the county could move ahead some of its activity to both financial MINUTES City Commission, Sanford, Florida March 23, II 279 19 87 and planning state, to meet some of the desires of some of the cities might have. One of the ideas that was presented to the Board was the inclusion of Rhinehart Road as a collector - that section from 46A to State Road 46. His staff looked into the request and found that Rinehart Road did not qualify as a collector in term of the impact ordinance. However, his staff went to work on evaluating this project and has directed County Public Works Department to come forward with information and some estimates which are in hand on a rough basis and beleive that the construction costs $600,000 per mile, totaling $1.2 million. The Right-of-Way that would be for a two-lane rural section road; Right-of-Way acquisition would take about 8 months; design of Rhinehart Road, 6 months; 4 months involved in permitting; and construction about 10 months. A project about 2% years in duration, providing they hit no great snags in funding and extended condemnations to obtain the Right-of-Way. Funding will come from the County's Constitutional Gas Tax and/or Local Option Gas Tax and/or County-wide Tax. Mr. Streetmman reported he and his staff are personally committed to the project as an inclusion in the interlocal agreement that we submit for the City of Sanford to entertain. Some discussion has arisen regarding extending Lake Mary Boulevard East from County Road 427 to State Road 46; this is something that the County staff has been thinking about; has been in the planning stages over the years; this is a long range goal - he is not able at this time to give any definite information, it is something they are not putting on the back burner but it is a long range goal. Mr. Streetman reported on recent changes in the currently proposed Transportation Impact Fee Ordinance - (1) City technical staff should have greater input into the process of the annual updates, they have included in their ordinance a formation of a technical committee to be made up of technical representatives of the cities who will evaluate the situation as to what may have changed in the course of the year as far as estimated growth, growth projeCtions, and income; will be monitoring the County's physical position and income; and will make recommendations on a technical standpoint to the advisory committee; each city will have technical representation; (2) the County looked at the strucutre of their advisory committee, they were cautioned not to dissolve the advisory committee and then come back and reform it with a bunch of new people because it would loose its continuity. The Board of County Commissioner did appoint the current 17 members of the advisory committee - many of the people are current residents of the cities. Any ordinance will be a statement that each city will appoint one additional member to go on this advisory committee of 17. Also, as part of a final action of the Board of County Commissioners, in the final draft of the ordinance, the original ordinance was set to become effective ten days after its passage, the Board has been very sentitive to the possibility of a given city or municipality may feel something was trying to be forced down their throat and they were hitting a deadline that required a quick action necessary; in order to avoid that, they have made the effective date of the ordinance as far as municipalities are concerned, would be 90 days after its passage. This gives everybody substantial breathing time and hopefully eliminates the need to take some drastic reactions prior to having the opportunity to 280 MINUTES City Commission, Sanford, Florida March 23, 19 87 discuss and resolve any disagreements that might be appearing. In summary, there are two collectors in the Eastern part of the county; four districts proposed for this ordinance, a Northern District, a Western District, a South-Central District, and an Eastern District. The recommendation that would be coming from County staff is that the impact fees, based upon a residential fee, for the three Southern Districts - West, South-Central, and East, would be $529.00 per residential unit, and in the Northern District (including City of Sanford and City of Lake Mary) would be $445.00 per residential unit. $404.00 of each of these fees everywhere is applied to roads categorized as arterials roads, such as Lake Mary Boulevard, County Road 427, Sanford Avenue, Airport Boulevard. The remainder of that fee would be used on designated collectors, in the case of the Northern District that would be a fee of $41.00 per residential unit that would go toward the designated collectors. The collectors in the Northern District are (1) 46A from Rinehart Road to 431 (Orange Boulevard), and (2) Lake Mary Boulevard from I-4 west to Markham Woods Road. Mr. Streetman stated that the County and the City have demonstrated the ability to work together on this concept and he believes all share the viewpoint that one thing the county needs above everything else is improved transportation. They tried to originate an ordinance that would be fair and aquitable. We do have the support of the people who will be most impacted and that's the builders and the developers - they have endorsed this concept and have endorsed the current structure, and we are pleased to have worked so well with the City up to this point. Mr. Streetman requested that the City Council consider withdrawing the second reading of this ordinance or at the very lease to table it indefinitely. Commissioner McClanahan moved on the passage and adoption of Ordinance No. 1856. Seconded by Commissioner Mercer and carried by the vote of the Commission as follows: Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith Yea Yea Yea Yea Naye Thereupon, the Chairman announced that the City Commission of the City of Sanford, Florida, had passed and adopted said Ordinance No. 1856, entitled: ORDINANCE NO. 1856 AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, ESTABLISHING A SIX-MONTH MORATORIUM ON ALL TRANSPORTATION IMPACT FEES; ESTABLISHING A TRANSPORTATION IMPACT FEE STUDY; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. A Public Hearing was held in accordance with Notice published in the Evening Herald on March 12, 1987, as follows: NOTICE OF A PUBLIC HEARING TO CONSIDER THE ADOPTION OF AN ORDINANCE BY THE CITY OF SANFORD, FLORIDA. Notice is hereby given that a Public Hearing will be held in the Commission Room at the City Hall in the City of Sanford, Florida, at 7:00 o'clock P. M. on March 23, 1987, to consider the adoption of an ordinance by the City of Sanford, Florida, title of which is as follows: ORDINANCE NO. 1859 AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, MINUTES City Commission, Sanford, Florida March 23, 191 87 AMENDING ARTICLE V OF CHAPTER 6 - BUILDINGS, OF THE SANFORD CITY CODE, TO DELETE SECTIONS 6-67 THROUGH 6-77, AND TO PROVIDE NEW SECTIONS FOR FLOOD DAMAGE PREVENTION; PROVIDING STATUTORY AUTHORIZATION, FINDINGS OF ~FACT, PURPOSE AND OBJECTIONS; PROVIDING DEFINITIONS, GENERAL PROVISIONS AND ADMINISTRATION; PROVIDING PROVISIONS FOR FLOOD HAZARD REDUCTION; PROVIDING SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. A copy shall be available at the Office of the City Clerk for all persons desiring to examine the same. Ail parties in interest and citizens shall have an opportunity to be heard at said hearing. By order of the City Commission of the City of Sanford, Florida. ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) H. N. Tamm, Jr. City Clerk Publish: March 12, 1987. introduced and placed on first reading at meeting of March 9, 1987 was next placed on final reading. After being read by title, the Chairman announced that the Commission would hear from those persons present to speak~in favor of, or in opposition to, the proposed adoption of Ordinance No. 1859. No one appeared. Commissioner Mercer moved on the passage and adoption of Ordinance No. 1859. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith Yea Yea Yea Yea Yea Thereupon, the Chairman announced that the City Commission of the City of Sanford, Florida, had passed and adopted said Ordinance No. 1859, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ARTICLE V OF CHAPTER 6 - BUILDINGS, OF THE SANFORD CITY CODE, TO DELETE SECTIONS 6-67 THROUGH 6-77, AND TO PROVIDE NEW SECTIONS FOR FLOOD DAMAGE PREVENTION; PROVIDING STATUTORY AUTHORIZATION, FINDINGS OF FACT, PURPOSE AND OBJECTIONS; PROVIDING DEFINITIONS, GENERAL PROVISIONS AND ADMINISTRATION; PROVIDING PROVISIONS FOR FLOOD HAZARD REDUCTION; PROVIDING SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. A Public Hearing was held in accordance with Notice published in the Evening Herald on March 12, 1987, as follows: NOTICE OF A PUBLIC HEARING TO CONSIDER THE ADOPTION OF AN ORDINANCE BY THE CITY OF SANFORD, FLORIDA. Notice is hereby given that a Public Hearing will be held in the Commission Room at the City Hall in the City of Sanford, Florida, at 7:00 o'clock P. M. on March 23, 1987, to consider the adoption of an ordinance by the City of Sanford, Florida, title of which is as follows: ORDINANCE NO. 1860 AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, "28 2 MINUTES City Commission, Sanford, Florida March 23, 19 87 CLOSING, VACATING, AND ABANDONING A NORTH/SOUTH UTILITY EASEMENT AND AN EAST/WEST UTILITY EASEMENT LYING BETWEEN WEST 24TH STREET AND WEST 25TH STREET AND LYING BETWEEN VACATED GEORGIA AVENUE AND HARTWELL AVENUE; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. A copy shall be available at the Office of the City Clerk for all persons desiring to examine the same. Ail parties in interest and citizens shall have an opportunity to be heard at said hearing. By order of the City Commission of the City of Sanford, Florida. ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) H. N. Tamm, Jr. City Clerk Publish: March 12, 1987. introduced and placed on first reading at meeting of March 9, 1987 was next placed on final reading. After being read by title, the Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the proposed adoption of Ordinance No. 1860. No one appeared. Commissioner McClanahan moved on the passage and adoption of Ordinance No. 1860. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith Yea Yea Yea Yea Yea Thereupon, the Chairman announced that the City Commission of the City of Sanford, Florida, had passed and adopted said Ordinance No. 1860, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CLOSING, VACATING, AND ABANDONING A NORTH/SOUTH UTILITY EASEMENT AND AN EAST/WEST UTILITY EASEMENT LYING BETWEEN WEST 24TH STREET AND WEST 25TH STREET AND LYING BETWEEN VACATED GEORGIA AVENUE AND HARTWELL AVENUE; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. On motion of Commissioner Mercer, seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith Yea Yea Yea Yea Yea Items were approved as follows: 1. '~ Tabulation of Bid No. 86/87-16 for a sewer cleaning machine in the amount of $132,423.00 from Southern Sewer Company of Fort Pierce, as presented at the Workshop Session of March 16, 1987. 2. ~ Payment of statements from Conklin, Porter and Holmes for professional engineering services rendered from January 31, 1987 through February 27, 1987 as follows: Se Sludge Handling Facility, DER Project No. 586100, CPH Job No. S0602.14 ................ $ Incremental Sewer Collection 8,001.58 MINUTES City Commission, Sanford, Florida March 23, 283 19 87 State Grant No. 586100, CPH Job No. S0602.15 ............. 934.35 c. Core Sewer Collection System Rehabilitation, EPA Grant ~C120586080, CPH Job No. S0602.16 ...... 773.57 d. Separation of Storm and Sanitary Sewer - Amen~ ~6~ CPH Job No. S0602.20 ................... 2,111.28 e. Grant Ineligible Sewe~ ~~ ~i~ ~ CPH Job No. S0602.24 ...... 994.23 f. Effluent Filtration, ~i~i~ ~~ ~i~ ~' Transmission Facilities - Amendment #13, CPH Job No. S0602.25 Wastewater Effluent Spray'Irrigati°n'Systems'-''-''-'-''''-'-''--'' CPH Job No. S0602.26 ..................................... ge 41,402.83 18,286.73 $ 72,504.57 3. ~ Payment of statement from the City Attorney in the amount of $2,177.50 for services rendered for the Month of February, 1987. The Commission recessed at 7:25 P. M. and re-assembled at 7:35 P. M. The Commission next considered a proposed contract from the Florida Center as the performing agent for the University of South Florida for a consultant design plan for "The Westside NeighborhOod Strategy", a revitalization of a westside neighborhood, as presented to the Commission at the Workshop Session of March 23, 1987. David T. Fart, Executive Director of the Greater Sanford Chamber of Commerce.~ appeared to encourage the municipal endeavor of the Westside project, and presented the Commission with a check in the amount of $3,000 to begin the effort for funding the feasibility study for the Westside/Goldsboro redevelopment project, and same was accepted by the Commission. Commissioner Thomas moved to approve the contract for Phases I and II (design phases) for an amount not to exceed $47,100, with option to consider Phases III and IV at a later.date for $13,700 (Implementation action). Seconded by Commissioner Mercer and carried by the vote of the Commission as follows: Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith Yea Yea Yea Nay, Yea On motion of Commissioner Mercer, seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith Yea Yea Yea Yea Yea requests for payment were approved as follows: 1. ~"~Wharton-Smith, Inc., Pay Application No. 8, for the Sludge Handling Facility ............................................. $518,365.59 Doudney Surveyors, Inc. for surveying services related to the Treated Effluent Irrigation System, Invoices dated March 18, 1987, as follows: a. Job No. 850-86A, Sanford City Hall Site ..... $ 2,775.00 b. Job No. 850-86B, Municipal Cemetery ......... 9,250.00 c. Job No. 850-86C, Fort Mellon Park ........... 5,550.00 d. Job No. 850-86D, Jaycee Park 2,775.00 e. Job No. 850-86E, Hovnanian Pa~'~~~ 3,700.00 $ 24,050.00 3. ~'~ Ivey, Bennet, Harris and Walls, Inc., InvoiCe No. 4, dated March 11, 1987, for consultant planning services from February 1 through February 28, 1987 for the City's Comprehensive Plan ............................................ $ 3,575.02 4. '~ Southern Resources Mapping Corporation, Invoice No. 3051, dated March 2, 1987, for photogrammetric services for the Airport and Golf Course areas ................................ $ 32,935.00 284 MINUTES City Commission, Sanford, Florida March 23, 19 87 Donald W. McIntosh Associates, Inc., Invoice No. 5855, dated MarCh 3, 1987, for surveying services for the wastewater effluent irrigation system ........................ $ 9,400.00 $588,325.61 On motion of Commissioner Mercer, seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith Yea Yea Yea Naye Yea Mid-Year Budget Requests were approved as follows: (1) Addition of positions as follows: (2) ae Systems Analyst - Administrative Services Department Account Clerk II - Finance Department Clerk Typist - Engineering and Planning Department Secretary I - Administrative Services Department Data Entry Clerk (P/T) - Personnel Four (4) Custodial Workers (P/T Handicapped) - various Transfer $54,299 from available salary and professional services accounts in the Engineering and Planning, Public Works and Fire Departments to cover all costs associated with the filling of these positions for the remainder of the FY 86/87 Budget year. (3) "Freeze" five (5) full-time vacancies to provide an equal body count trade off for the remainder of the budget year. The Commission next considered the financing for purchase of "heavy equipment" as follows: 1. Vac-Con brand Sewer Cleaning Machine Model V216 total price down payment (86-87 budget) amount financed (2 years) $132,423.00 45,000.00 $ 87,423.00 2. Elgin brand Street Sweeper total price down payment (86/87 budget) amount financed (2 years) $ 83,925.00 20,000.00 63,925.00 Total to be financed $151,348.00 Commissioner McClanahan moved to authorize the Finance Director to call local banking institutions for verbal quotes to obtain a fixed rate and variable rate based on the prime discount rate, to finance the balance of $151,348.00 with two (2) annual payments of $75,674.00, plus interest, and to authorize the Mayor and City Clerk to execute the proper loan papers for same for the lowest rate offered to the City. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith Yea Yea Yea Yea Yea The next item of business was the consideration of the improvements to Bevier Road using Local Option Gas Tax Funds as discussed at the Workshop Session of March 16, 1987. Bill Simmons, Director of Engineering and Planning, reported the Department of Transportation requirement of a turn-lane for Bevier Road improvements changed the original estimate of $110,000-to-$115,000 to $115,000-to-$120,000. Commissioner Mercer moved to approve from said fund the Bevier Road improvement MINUTES City Commission, Sanford, Florida March 23, 285 project at a cost estimate of $120,000. Seconded by vote of the Commission as follows: Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith Commissioner Thomas and carried by the Yea Yea Yea Yea Yea On recommendation of the City Manager, Commissioner Thomas request from a "gospel sing" from 7:00 P. M. the Commission Rhonda Anderson, representing Burger King, for free use to benefit the Arnold Palmer Childrens Hospital to 10:00 P. M. Seconded by Commissioner Mercer as follows: Commissioner Eckstein Yea Commissioner Mercer Yea moved to approve the of the Civic Center for to be held on April 16, 1987 and carried by the vote of -- FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME--FIRST NAME--MIDDLE NAME NAME OF BOARD; COUNCIL, COMMISSION. AUTHORITY, OR COMM! McClanahan, A. A. MAILING ADDRESS 409 Editha Circle CITY COUN'rY Sanford, Florida Seminole .n~ on WHICH VOTE. m'CURREU March 23, 1987 - City Commission 1'HE BOARD, COUNCIL. COMMISSION, AUTHORITY. OR COMMI~FIzE ON WHICH I SERVE iS A UNil' OF: ' ixCI'I'Y :: COUNTY "OTHER LOCAL AGENCY NA~E OF' POLITICAL SUBDIVISION: MY POSITION IS: 2~ ELECTIVE ; :,I APPOINTIVE ~sioner Thomas )ith the firm ~nd on State ~1 by .; WHO MUST FILE FORM 8B This form is for Use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or Committee; It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. The requirements of this law are mandatory; although the use 'ofthis particular fO~m is not required by law, you are encouraged to use it in making the disclosure required by law: Your responsibilities under the law when faced with a measure in which .you have a conflict of interest will ~ary greatly'depending on whether you hold an elective or ~appointive position. For this reason, please pay close attention to the instructions on this form before completing..the reverse side and filing the form. INSTRUOTION$ FOR .ooMPUANCE WITH SECTION 1t2;3t43, FLORIDA-STATUTES ELECTED OFFICERS: A person holding elective county, municipal, or other local, public office MUST ABSTAIN from voting on a measure which inures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the special gain of a principal (other .than a government agency) by whom he is retained. In either case, you should, disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting;: and WITHIN 15 DAYS AFFER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who shoUld incorporate the form in the minutes. APPOINTED OFFICERS: ~ A person holding appointive cb'Umy, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his special private~ gain. i Each local officer also is prohibited from knowingly voting on a measure which inures to the special gain of a principal (other than a government agency) by whom he is retained. A person holding an appointive local office otherwise may participate in a matter in which he has a conflict of interest, but must disclose the nature of the conflict .before making any attempt to influence the decision by oral or written communication, whether made by the officer or at his direction. IF YOU' INTEND TO MAKE ANY' ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: * You .should complete and file this form [before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. · A copy of the form should be. provided immediately to the other members of the agency. · The form should be read pUblicly at the ~meeting prior to consideration of the matter in which you have a conflict of interest. 1987. ~ing and Y t it owner of ! -[tent for the 19 87 2 8 6 MINUTE S City Commission, Sanford, Florida March 23, 19 open space fee for the development of Placid Lake P.U.D. - Patio Homes. Commissioner Mercer and carried by the vote of the Commission as follows: Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith Yea Yea Yea Abstained Yea Seconded by The Commission considered an agreement for professional services between the City of Sanford and Sun Bank to provide interest subsidized non-guaranteed loans for housing rehabilitation under the Community Development Block Grant Program, with the borrowers meeting Sun Bank underwriting requirements. Commissioner McClanahan moved to authorize the Mayor and City Clerk to execute Seconded by Commissioner Thomas and carried by the vote of the Commission Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith Yea Yea Yea Yea Yea said agreement. as follows: On recommendation of the Youth Advisory Committee and Director of Recreation and Parks, Commissioner Thomas moved to appoint Rick Voltoline and Terry Rabun to the Youth Advisory Committee for terms to expire July 22, 1989 and July 22, 1987, respectively. Seconded by Commissioner Mercer and carried by the vote of the Commission as follows: Yea Yea Yea Yea Yea Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith The Building Code Inspector submitted Condemnation Group 83, Report No. 87-1 through 87-8. Commissioner Mercer moved to authorize a Public Hearing to be held April 13, 1987 to consider same, and proper notice. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Yea Yea Yea Yea Yea Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith On recommendation of the City Manager, and on motion of Commissioner Thomas, seconded by Commissioner McClanahan and carried by the vote of the Commission as follows: Yea Yea Yea Yea Yea Commissioner Eckstein Commissioner Mercer Commissioner Thomas Commissioner McClanahan Mayor Smith tabulation of bids were approved as follows: 1.~ Street Sweepg.r, Bid Tabulation No. 86/87-31, in the amount of ~83,925 from Bennett Truck Equipmemt of Orlando, as submitted at the Workshop Session of March 16, 1987. 2. ~ ~hlorine System for Wastewater Treatment Facility, Bid Tabulation No. 86/87-34, in the amount of $10,905 from Locke Well and Pump Company of Orlando. 87 MINUTES Ci. ty Commission, Sanford, Florida March 23, 287 MEMORANDUM March 18, 1987 TO: From: Utility Director TO: Bid #86/87 - 34 Chlorine System Mr. Faison - Bids were opened on 3/10/87 for the purchase of a chlorine system at the Wastewater Treatment Facility. This budgeted chlorine system will replace an outdated smaller unit at the plant. Bid packages were mailed out to sixteen (i6) vendors with responses from three ~(3) of them. Listed below are the three vendors with their bids prices. Vendor Bid Prices 1) Blankenship & Assoc. Sii,!88.00 Oviedo, FI 2) Locke Well & Pump Co. $10,905.00 Orlando, F! 3) Chlorinator Services Inc. $12,192.00 Melbourne, F1 It is recommended that the bid be awarded to the lowest bidder meeting soecificat%ons which is Locke Well & Pump Company for $10,905.00. This item is budgeted under account number 2-45-27647-2, which has S!4,17!.00. PM/ac Plants Superintendent llll] TIII. E Chlorine System [lid Nt'JMI]ER ~§6/87-34 OPENING DATE 3/10/87 TIME 2:00 POSTING TIME/DATE FROM' BID TABULATION " ..... ~ ~ ~" *" ~ '~ '~' '~'~ *" VERIFIED BY' / UNTIL / Wa] t ShearJn Jim Cohen PAGE / OF -'/ PAGERS) Blankenship/ Oviedo ~cke/Orland~ ' Chlorinator/ Me I boq V t6 Request ~ Sy_.~ rorn $11,188 e ;12 192 'itlCE IlIDICATujj AWARD 3 Responses Ac_count #2-45-27647-2 De 1 ivery 4 wks 4 wks 19 87 288 MINUTES City Commission, Sanford, Florida March 23, 19 87 ¸3. Restroom Plumbing Fixtures for Lee P. Moore Park, Bid Tabulation No. 86/87-36, in the amount o---~ $3,341.90 from Hughes Supply of Orlando. CITY OF SANFORD RECREATION & PARKS DEPARTMENT MEMORANDUM DATE: March 12, 1987 FROM: Director fi~ TO: City Manager SUBJECT: Bid #86/87 - 36 RE: Plumbing fixtures for restroom Lee P. Moore Park DirecTor recommends iow bid meeting specifications be awarded t.o Hughes Supply of Orlando in the amount of $3,341.90o Amount of bid $3,341.90 Amount budgeted $11,500.00 ~Total budget of restrooms. This bid only a portion of whole cost. BID TITLE Toilet Equipment BID NUMnER a6/s7 36 OPENING DATE 3/]2/87 T}~.E .2:00 POSTING TIME/DATE FROM: BID TABULATION ,-~,,,~o~,,~,o,=~,,,~,,,,,~,~,,~,.,~,~ OPENED Jla: Wal Let Shear.in ,'u~,,r~u,~$.u~.,,~Nm.,,,,u*~;r~ TABULATED BY' Jim gernigan / - UNTIL / . PAGE ] .OF ~ PAGE{S) [ilDDERS Castle Supply 2141 W. Church St. llu9hes Supply 1010 W. Grand St. TERMS Lavatories ;791.66 791.70 Urinal 609.13 609.15 Toilets ~,789.50 1.789.65 lh~drai ] s' 1.57.60 151.40 'l%tal. 3,347.98 3, 3341.. 9( 15 wks · 15 wks *Total budget of restrooms. This bid only a portion of whole cost. MINUTES City Commission, Sanford, Florida March 23, 289 __ 19 __ Commissioner Mercer reported the Commission's Minutes of October 13, 1986, reflected a request from the Planning and Zoning Commission on changes and licensing of site plan procedures having to do with change of ownership rather than change of the type of business. At that time, the Commission asked the City Attorney to review and report, and Commissioner Mercer asked the City Attorney on the progress in that regard. The City Attorney reported he would check with his staff on the progress. Commissioner Mercer reported that once a site plan has been approved, there is no requirement to keep that site plan maintained, and requested the Planning and Zoning Commission to make a recommendation to amend the code to require the site to be maintained. Commissioner Mercer reported receipt from Mr. Benford of the Contractor Sale and Purchase for approximately 1,700 acres on State Road 46, East of the City, for a possible site for effluent disposal. The contract was for ninety (90) days and stipulated it could be renewed for another ninety (90) days for $1.00. Commissioner Mercer stated he would pay both of those $1.00. The contract is for $1,615,000.00. Bill Simmons reported his receipt of the same contract - appearing to be a sales contract opposed to a option contract, and requested the Commission table any action until staff has reviewed the document. On motion of Commissioner McClanahan, seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Commissioner Eckstein Yea Commissioner Mercer Yea Commissioner Thomas Yea Commissioner McClanahan Yea Mayor Smith Yea OrdinanCe No. 1862, entitled: ORDINANCE NO. 1862 AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CLOSING, VACATING, AND ABANDONING A PORTION OF TWO CERTAIN UTILITY EASEMENTS LYING BETWEEN HIDDEN LAKE DRIVE AND WILDWOOD DRIVE AND LYING BETWEEN RAMBLEWOOD DRIVE AND VENTURA DRIVE; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. was introduced and placed on first reading, as amended. The City Manager reported the final review session scheduled Thursday, March 26, 1987 at 7:00 P. M. on the Downtown Parking and Circulation Study. Dave Stump, representing Stenstrom-Stump Development Corporation, appeared to report Planning and Zoning Commission's denial of his request for a conditional use to reduce the living area square footage to 1,100 for property located at 2207 Coronado Concourse in a SR-1A zone. The City Manager reported a Public Hearing to consider Mr. Stumps' Appeal of a Conditional Use of a Denial by the Planning and Zoning Commission has been set for April 13, 1987. There being no further business, the meeting was adjourned. ' YOR ATTEST 87