040687-Workshop Session290
MINUTES
City Commission, Sanford, Florida
April 6,
19 87
The City Commission of the City of Sanford, Florida, met in Workshop Session in
the City Manager's Conference Room of the City Hall in the City of Sanford, Florida, at 4:30
o'clock P. M. on April 6, 1987.
Present: Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Bob Thomas
Commissioner A. A. McClanahan
City Manager Frank A. Faison
City Clerk H. N. Tamm, Jr.
Absent: Commissioner John Y. Mercer
City Attorney William L. Colbert
The meeting was called to order by the Chairman.
The City Manager submitted a memorandum as follows:
MEMORANDUM
April 3, 1987
TO:
FROM:
RE:
MAYOR AND CITY COMMISSION
CITY MANAGER
URBAN SERVICE PROPOSAL
The attached draft proposal is provided for your review. If you
concur with the general thrust of the proposal, the next step should
be a joint workshop meeting of City and County Commissions. The
agenda of such a meeting would provide an opportunity for respective
Commissioners and staffs to present specific recommendations.
The reason for withholding City action in favor of a joint meeting of
both elected bodies is to insure that both Commissions establish
policy concurrently and in a face-to-face manner. Both Commissions
should do this jointly in a public format in order to better avoid the
pitfalls of misunderstanding and dilution by third-party discussions.
In summary, it is recommended that the City Commission review this
proposal and determine whether the specific recommendations have
merit. Upon concurrance by the City Commission the proposal should be
transmitted to the County Commission Chairman and Commission members
requesting that a joint workshop meeting be set up to further discuss
the proposal.
For Discussion Purposes Only
PROPOSAL FOR A
NORTH CENTRAL URBAN SERVICE AGREEMENT
SEMINOLE COUNTY, FLORIDA
March 30, 1987
Intent and Purpose
The intent and purpose of the North Central Urban Service Agreement is
to establish and agree upon responsibilities, service areas and major
provision of transportation, potable water and wastewater facilities
and services within an area of concern to both Seminole County and
City of Sanford. The immediate result of this proposal would be an
interlocal agreement and good-faith actions by Seminole County and the
City of Sanford. The overall result will be to insure cost effective
and coordinated services and avoid inappropriate duplication and
overlapping services by both entities that, if not avoided now, would
drive up consumer costs to residents of the area. Agreement also
regards matters of jurisdiction and the desirable resolution of
differences without litigation paid for by taxpayers. General
provisions of this proposal follow.
Urban Service Area
The North Central Urban Service Area Map illustrates an area of mutual
concern to Seminole County and City of Sanford. The map is
generalized. Interlocal agreements would specify that provisions
apply only to incorporated areas of Sanford and unincorporated areas
of Seminole County.
Transportation
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City Commission, Sanford, Florida
April 6,
With a few notable exceptions, the State of Florida and Seminole
County are responsible for the major road network in the North Central
area. The City of Sanford is responsible for certain collector and
feeder roads. Seminole County has developed and adopted a
Transportation Impact Fee program. City of Sanford's transportation
planning program reflects methodologies similar to that employed by
Seminole County's Transportation Management Program to identify needs
and costs. The City's program will be completed within 30 days of
this writing. Therefore, for the first time, a comparision between
transportation needs perceived by both entities will be available.
Different results are likely to be the result of different input data
regarding land use and other socioeconomic characteristics. To date,
City of Sanford is on record as opposing Seminole County's
transportation impact fee program based on lack of City input,
disagreement over socioeconomic data and resulting improvements.
This proposal recommends that:
City of Sanford support and participate in Seminole County
transportation impact fee program, and the recently adopted
Seminole County ordinance.
Seminole County incorporate City-preceived needs into impact
fee program for initial and update versions. Additional
streets required could be classified as collectors and could
increase fees for North Central District.
Potable Water and Wast·water
The City of Sanford is implementing a $30.5M Water and Wast·water
Master Plan program that includes a Triple-A rated bond issue of $17M
for the first phase. The program is based on a 201 Facilities Program
that is approved by federal, state and regional agencies. The first
phase includes $8.6M of grant-funded construction. The approved
service area generally covers areas of the City of Sanford and
unincorporated area east of I-4 and north of the U.S. 17-92/C.R. 427
intersection. The City of Sanford presently provides service to both
incorporated and unincorporated areas.
Seminole County has developed planning studies that generally reflect
proposed services and facilities that would duplicate and overlap City
facilities. With the exception of a small area with limited capacity
located along County Road 427 between Sanford Avenue and U.S. 17-92,
Seminole County does not now provide potable water and wast·water
services in the North Central area.
The proposal recommends that:
1. Seminole County support and participate in City of Sanford
Water and Wast·water Facilities Program with North Central
Area.
City and County agree upon standard procedures and
development guidelines regarding engineering and financial
requirements.
Fire and Rescue Service
Seminole County has expressed a desire for a Fire and Rescue First
Response agreement. City of Sanford now operates two fully equipped
and manned Fire and Rescue Stations and has budgeted for a third.
Seminole County now maintains Fire and Rescue Stations south and west
of the North Central Urban Service Area, and within this area east of
Sanford City limits.
This proposal recommends that:
1. City and County agree to join together in a first response
agreement to benefit all residents of the area.
Demonstration of Good Faith
To demonstrate good-faith the following immediate actions are
recommended:
City of Sanford rescinds transportation impact fee
moratorium ordinance.
Seminole County rescinds present annexation litigation
against City of Sanford, and agree, generally, to not oppose
right of annexation self determination by land owners within
the North Central Urban Service Area.
3. City of Sanford and Seminole County agree in principle to a
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City Commission, Sanford, Florida
April 6,
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Fire and Rescue First Response program.
Seminole County revise General Sanford Estates Draft
Development Order/Conditions of Approval to reflect City of
Sanford water and sewer service to be used for entire
project on a direct sale to consumer basis.
Summary and Conclusion
This proposal reflects a balanced approach to providing urban services
at the local level. Seminole County retains responsibility for major
traffic circulation while City of Sanford provides major potable water
and wastewater utilities in the North Central Urban Service Area.
Each will support the other in meeting their respective
responsibilities to residents of the urban service area. Once these
responsibilities are agreed upon, interlocal agreements should be
drafted by the responsible entity, i.e., transportation by Seminole
County, water and sewer by City of Sanford, and Fire and Rescue First
Response by Seminole County.
/
NORTH CENTRAL URBAN SERVICE AREA MAP
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NOrth Central Urban
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SANFORD
URBAN AREA
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City commission, Sanfor& Florida
April 6_~
293
The Commission directed staff to proceed with the joint session with the County
C ommis s ion.
The City Manager submitted a memo from the Director of Engineering and Planning as
follows:
MEMORANDUM
TO:
FROM:
SUBJECT:
City Manager
Director of Engineering and Planning
MARCH 31, 1987
Value Engineering Recommendations for Wastewater
Treatment Plant
Mr. Faison:
Attached** is a copy of the Value Engineering Study by CRS
Sirrine, required by D.E.R. under our grant program. The report
identifies ten alternatives, some with a number of variations, for our
consideration and adoption. Also included is a letter of March 27
from Conklin, Porter & Holmes regarding their recommendations on these
value engineering proposals. I have previously worked closely with
Paul Porter on the VE proposals and am in full agreement with his
recommendations relative to adoption of some and rejection of some.
Principal recommendations which are recommended for adoption
include the following:
Utilize a pond for effluent storage at Golf Course instead of
enclosed tank. A subset of that would be to use a tank without
cover if a pond is not feasible. This is recommended for
adoption.
Design chlorine contact pipe for minimum scope. Concur.
Reduce transfer pump station wet-well volume. Concur.
Alum storage - use wall for alum storage containment and use one
large alum storage tank - concur.
Use prestressed concrete clarifier tank. Concur that this should
be a bid alternate included in the plant.
I will be happy to discuss these recommendations with you in
greater detail. We need to respond to Conklin, Porter & Holmes and
provide direction. I believe Paul Moore is already aware of the
recommendations and concurs with Paul Porter's recommendations use of
variable speed effluent pumps by the consultant, but which Paul Porter
has considerable reservation. Following internal agreement, I need to
provide a response to Paul Porter.
By copy of this memo Paul Moore is requested to advise of his
concurrence or discuss alternative recommendations.
** Copy on file with City Engineer.
The Commission authorized same to be considered at the next regular meeting.
The Commission directed the City Attorney to draft a resolution endorsing the Tri-
County Leaque of Cities' support for the exchange of muck farmlands in The Everglades for
mucklands around Lake Apopka and Apopka-Beauclair Canal, to be considered at the next
regular meeting.
The Commission next discussed a request from William David Reisig for license for
sale of beer and wine for consumption on the premises at Dave's Sub Shop, 3631 Orlando Drive
(Seminole Centre). The City Manager reported the request required hours of sale different
from other like establishments and different from those in the City Code would make
enforcement difficult for law enforcement officers.
The Commission authorized same to be considered at the next regular meeting.
19 87
The Commission next discussed a request from the Sanford Historic Downtown
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City Commission, Sanford, Florida
April 6,
19 87
Business Association to close First Street between Laurel Avenue and Sanford Avenue, and to
close Park Avenue between Seminole Boulevard and Second Street, on Saturday, May 9, 1987
from 1:00 P. M. to 10:00 P. M. to hold "Cruise Night II".
The Commission authorized same to be considered at the next regular meeting.
The Commission next considered a request from New Mount Calvary M. B. Church to
use a portion of City owned vacated railroad right-of-way for parking, South of 13th Street
and West of Shepard Street located within 200 feet of their property to provide 16 spaces of
the required 32 on-site parking spaces.
The City Manager submitted a memo from the Director of Engineering and Planning as
follows:
MEMORANDUM
TO:
FROM:
SUBJECT:
APRIL 6, 1987
City Manager
Director of Engineering and Planning
New Mt. Calvary M. B. Church - Request to Use Municipal
Parking Lot
follows:
Mr. Faison:
New Mt. Calvary M.B. Church letter of 31 March 1987 requests
authorization for use of parking spaces in the City parking lot just
south of 13th Street, on the old Seaboard Coastline Railroad right-of-
way. The Church is planning an expansion and will require 32 off-
street parking spaces, in accordance with our Ordinance. They
presently have only 16. The relative location of the Church site and
the municipal parking lot is shown on the sketch provided with their
letter, as well as the attached base map excerpt. Distance between
the parking lot and the Church property is approximately 220-feet.
Our Ordinance, Article VI, Section 3 (2) specifies that parking
spaces for uses other than residential shall be provided on the same
lot or no more than 500-feet distant, as measured along the nearest
pedestrian walkway.
Our Ordinance provides that in the SC-3, Special Commercial
Cistrict, City owned parking lot capacity may be counted under certain
circumstances if within 800-feet of the facility under consideration.
This provision is actually applicable only for our downtown area.
The City recently granted a right-of-way use permit to a church
on 12th Street for the use of an unopened portion of Oleander Avenue
right-of-way, as a parking lot. Similar right-of-way use permits have
been granted in other cases. Since the property in question has been
designated as a municipal parking lot the situation is somewhat
different since exclusive use is not being sought. On the other hand,
it would appear that since use by the New Mt. Calvary Church would be
infrequent, and probably not in competition with commercial uses of
the parking lot, there should be little or no conflict.
In view of the foregoing it is recommended that City Commission
approve the request of the New Mt. Calvary M.B. Church to consider the
16 parking spaces in 'the municipal lot as being assets for computation
of off-street parking. Perhaps the approval should include the
specified times of regular church services.
The Commission authorized same to be considered at the next regular meeting.
The City Manager submitted a memo from the Director of Engineering and Planning as
MEMORANDUM
TO:
FROM:
SUBJECT:
City Manager
Director of Engineering and Planning
First Street Asphalt Overlay
MARCH 31, 1987
Mr. Faison:
MINUTES
City Commission, Sanford, Florida
April 6,
295
19 87
I have received a proposal from Orlando Paving Company, under our
Phase II street resurfacing contract, to mill the surface of First
Street between Oak Avenue and French Avenue, prior to application of
leveling course and final overlay. The proposed cost of this work is
$7,500, lump sum. It is believed that this milling, prior to
application of leveling course, will decrease the amount of leveling
course material required, by more than $7,500. This milling will also
reduce the build up of asphaltic material which could adversely effect
drainage characteristics and should improve the adhesion of new
asphalt to the street. It is therefore recommended that City
Commission approve a change order to the Phase II contract for this
milling.
The actual application of leveling course and overlay on First
Street between Park Avenue and French Avenue is not presently included
in the Phase II contract, although it has been our intention since
rejection of bids on the separate First Street reconstruction
contract, to add this overlay/leveling course work to the overlay
contract. Cost for this work will be the unit prices not in effect,
i.e., $1.92 per square yard for overlay and $35.65 per ton for
leveling course. City Commission's approval is requested at this time
to include this work in the same change order that includes the
milling of First Street.
The Commission authorized Change Orders to Phase II Paving Contract with Orlando
Paving Company for resurfacing work on First Street to be considered at the next regular
meeting.
The City Manager submitted a memo from the Director of Engineering and Planning as
follows:
MEMORANDUM
MARCH 31, 1987
TO: City Manager
FROM:
Director of Engineering and Planning
SUBJECT: Lee P. Moore Park Paving
Mr. Faison:
City of Sanford previously advertised and opened bids for paving
of tennis courts, parking lots, and other paving for Lee P. Moore
Park. Because of cost, all bids were rejected. Subsequently, Public
Works Department has done significant work in building the limerock
pads for these facilities, but does not possess the capability or
equipment to apply the finished asphalt surface.
Attached letter of 27 March 1987 from Orlando Paving Company
proposes to perform the asphalt installation as follows:
Tennis courts - $18,900.00
Parking Lot and drives - (approximately 3,522 square yards) -
$10,500.00
Ballfield area paving - (approximately 1,329 square yards) -
$5,600.OO
Total - $35,000.00
Previous low bid for this work, including base construction was
$78,918.00.
I have discussed this proposal with Jim Jernigan. We both
recommend acceptance of this proposal. It is recommended that City
Commission approve award of a change order to our Phase II paving
contract for this work.
The Commission authorized Change Orders to Phase II Paving Contract with Orlando
Paving Company for Lee P. Moore Park Paving to be considered at the next regular meeting.
The City Manager submitted a memo from the Director of Recreation and Parks as
follows:
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City Commission, Sanford, Florida
Apr_il 6,
19 87
CITY OF SANFORD
Recreation and Pa~s Department
MEMOEANDUM
From: Direzior- aim
T O' City Manager
Date: ],w_?cn 24, 1987
Subject: mn-a~ Cemetery Mm~n~enance Con~ra~.
Tbs arm-~-~ cemete.-y ma_~ntenance con~rac~ is due for renews! on April !, !987.
Lawn ~Syster~ is our current con.actor and have been in se-vice To the
Ci~'5~ of Sanford since April 1, 1986.
O~r ma/n~en~nce con~ract with Lawn Systems re~_kres Them to provide
mo~ng, ~rnnming, ed_~ing, ~ree removal on dead -~rees, p.-unin~ znd o~har Do'Ds
re~aZed To a good ra=AnTen~,nce pro.am.
Under th~ con~ac~ %~_%h the Ci~--y ~ney are rec~-ved to ~rovide ~nfl distribute
f~_~izer %~-ce ~_nn~-]y ~ their .expense. The type of and s=r~n_=Lh cf fe_-~ar
~ eszab~.,_ish~d by ci~, s~ff.
~ con~a~or ~--~o is respo~--=ib!e for ~] cost of ~er co~.-~um~c~on by
~-ri_c~sion.
The con.razor is rem?~,red to =rc~-~de 2 man c= 80 m~_ho~-~ ~=--- week on site
T~ D~e~or of ~ea~ion rec~n~ -~ ~n~ion of ~ ~5~n~
Z~ ~_s %c~h 6% to the_ City of S~nfo_--d To k~e_o th3-~ con,raZor since he_ now
one year-cf sa~isfa~o-~Y se_-~ice ~nd ~ie_nce behind l~im.
_~ne cost ~nd loss cf ~ims training a new con~ra~cr w~u~ ~ mu~',n more
%~--n 6% to -~b~_ City of Sm, nfc_~.
A 6% in.ease ~o','.~d be_ an m~i%ion~ S1,920~00 ~nnua]]y br~_n_cing
con~ra~ ~ ~o S33,520.00. His .~ese_n~ con=ra~ is 532,000.00
Dire~or reccmme~n~-s approval.
The Commission authorized the extension of the Cemetery Maintenance Contract with
Lawn Systems Inc. to be considered at the next regular meeting.
The City Manager submitted a memo from the Director of Public Works as follows:
ME MO RAN DU M
DATE .-
TO:
FROM:
RE:
Frank,
March 17, 1987
City Manager
Public Works Director
Street Paver Purchase Recommendation
We have budgeted $33,500 to purchase an asphalt spreader (paver).
This unit is to be used to do the Paving Improvement Program, as an
asphalt patching machine for Utility cuts, and other asphalt repair
work as needed.
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City Commission, Sanford, Florida
April 6,
19 87
Since the budget was submitted, we have decided to locate a used
"highway" paver rather than the small "driveway" type that would be
pushed to make production.
We have found two used units and have evaluated both of them.
The unit from H. F. Mason is by far the best one. It is still being
used by the contractor as a front line unit. The unit from Adams
Equipment is almost worn out and was no longer usable to the
contractor without major repairs.
I recommend purchasing the 1977 Cedarapids paver and accepting H. F.
Mason Equipment quotation in the amount of $20,000. I recommend
rejecting the quotation from Adams Equipment Co. in the amount of
$22,500 for the 1973 Barber Greene paver. The Cedarapids has been
well maintained as a front line paver - not as a back up unit. It
exhibits some normal wear, but should provide years of service with
only routine maintenance.
A portion of the money saved ($33,500 - $20,000) $13,500 will be
needed to install hydraulic extensions to the screed for paving
running variable widths. We estimate this will cost fromm 3,000 to
5,000 dollars which would still allow about $9,000 savings.
The Commission authorized the purchase of an asphalt spreader to be considered at
the next regular meeting.
The City Manager submitted tabulation of bid 86/87-25 for a Fire Department Rescue
Vehicle as follows:
TO: City Manager
'"7"7/' '~ -'
FROM: Fire Chief Hickson~
DATE: 4 / 2 / 87
SUBJECT: Rescue Unit Bid #86/87-25
After careful consideration of all bid proposals submitted the fire
department submits for your review the following conclusions and
recommendations:
1. Low bidder, Southern Ambulance Builders, supplied only brochures
of a general nature. They did not supply any technical information
to support compliance with our specifications.
2. Second lowest bidder, First Response, Inc., does not meet bid
specifications for the following reasons:
A. The chassis that they bid is a Chevrolet chassis with a 454C!D
engine. Our experience wi=h that engine has not been good. We prev-
iously have had three (3) units with-the 454CID engine and all were
plagued with constant problems.
B. Compartment sizes do not meet those specified in our bid. This is
an important factor due to the fact that the unit must be capable of
carrying the equipment necessary to do our job.
C. The bid specifications supplied by First Response stated specific-
ally that they would not deviate on compartment size.
3. Aero Products is high bidder at $45,553. and does meet specifications.
4. Starline Enterprises proposal does meet bid specifications and is
lower at $44,445.:
A. Starline is a local company and therefore it would be much easier
to monitor cons=ruction and progress of this unit.
B. ge have coured Stariine's facility and dealt with their personnel
previously and have found their work and equipment to meet high stand-
ards.
l~er-th~'above listed reasons we recommend that the bid by Star!ine
Enterprises be accepted so that we can place this much needed piece.
of equipment'into service as soon as possible.
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The Commission authorized tabulation of bid for the rescue unit to be considered
at the next regular meeting.
The Commission next reviewed the Drug Testing Policy and authorized same to be
considered at the next regular meeting.
Jay Marder, City Planner, presented an overview on the Comprehensive Planning
Program, and presented the Commission with the 1987 City of Sanford Planning Program
Handbook.
The Commission discussed improvements to Mill Creek, suggesting a bridge for
crossing Mill Creek, and authorized same to be considered at the next regular meeting.
The Commission authorized the discussion of a curator/administrator for the
General Henry S. Sanford Museum and Library as part of the budget process.
Commissioner McClanahan reported that he had heard many conflicting reports
regarding the Code Enforcement Board fines for the "Florida Hotel" located at 500 Oak
Avenue, and the Commission authorized discussion of the fines to be part of a near future
Workshop Session agenda.
The City Manager reported the organizational meeting of the Group Homes and Foster
Care Facilities Advisory Committee is scheduled for Tuesday, April 7, 1987 at 7:00 P. M. in
the City Commission Conference Room.
The City Manager reported the Regular City Commission Meeting on the fourth Monday
in May will fall on May 25, Memorial Day, a holiday for city employees and the Commission
directed the meeting to be held on Tuesday, May 26, 1987.
There being no further business, the meeting was adjourned.
ATTEST:
A Y O R