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081757-Workshop Session512 MINUTES City Commission, Sanford, Florida Auqust 17, 19 87 The City Commission of the City of Sanford, Florida, met in Workshop Session in the City Manager's Conference Room of the City Hall in the City of Sanford, Florida, at 4:00 o'clock P. M. on August 17, 1987. Present: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner John Y. Mercer Commissioner Bob Thomas Commissioner A. A. McClanahan City Manager Frank A. Faison Deputy City Clerk Janet R. Donahoe Absent: City Clerk H.N. Tamm, Jr. City Attorney William L. Colbert The meeting was called to order by the Chairman. The Commission discussed the contribution from the local chapter of MADD (Mothers Against Drunk Drivers) and their desire to purchase some equipment for the BAT Mobile. The Commission directed the City Manager place this on the next regular agenda for the City Commission meeting of August 24, 1987. The Mayor announced that the Secretary of State, Jim Smith, will be at City Hall at 9:30 a.m., Friday, August 21, 1987 and to present a check for construction of the Memorial Band Shell. Ernie Cavallaro, representing Sanford Central Park, requested credit for utilities for Sanford Central Park. Mr. Cavallaro stated that the Park built to City specification a regional lift station in the industrial park for $57,000., and we are asking for a credit from the City of $21,960. or that the City absorb the costs of the lights. The City Engineer, Bill Simmons, recommended the City reimburse Sanford Central Park. The City Manager stated the situation is unusual, in that the lift station caPacity is more than the project uses and is available to the City upon paying the difference which is an equity position. The City Manager stated that he recommends that the equity be recognized and that a reimbursement be issued for $20,552. The City Commission recommended same to be put on the Agenda for August 24, 1987. The City Commission reviewed the June 1987 statement from Stenstrom, McIntosh, Julian, Colbert & Whigham, P.A. The City Commission discussed the Marina Isle and the Monroe Harbour Marina expansion and other approved uses. The second item was the recommendations made by the Sailing Council, stating that they would like a broader use of the beach. The City Manager noted that the City could not provide this due to the fact the most of the beach area is leased. Other recommendations made by the Sailing Council would require two State licenses from DNR and DER as well as a Federal license from the Cor~ of Engineers. The City Manager recommends a complete study be done before heading in any one direction. The third item is parking, with the City helping in directing loading and launching of boats. The City Engineer stated that in the area north of the boat ramps were 134 single parking spaces or 53 double spaces, and an additional 86 single spaces at the party boat site. Bill Simmons recommended that all trailers should be parked in the Municipal parking lot, which may require supervision on weekends and holidays. A fee might be required for launching of boats to help defer the cost of the supervision as well as the maintenance of the boat ramps. The beach area has triloch and rock for stabilization that cannot be removed. .j MINUTES City Commission, Sanford, Florida August 17, 513 1987 The City Manager recommended consideration of charging for licenses, parking passes, or putting up signs no trailers on the lot. The City Manger suggested that a Workshop be held with the Sailing Regatta Committee and admit to them that more access to the beach is slim and the rock cannot be removed from the beach. The City will take the position of sanding over the rocks for the December Sailing Regatta, but this would be the last time the City will pay the bill. The City Commission recommended that a Workshop be held in October with the Sailing Regatta Committee. Martha Yancey, Scenic Improvement Board Chairman, asked for clarification of the Ordinance governing the SIB. The ordinance states that the SIB will advise, council and consult with the Commission and the City Manager on the entire field of beautification of the City. Commission McClanahan stated that the Chairman should consult with the Commission and the City Manager but not every member of the board. Chairman Martha Yancey agreed that she would deal with the Commission and the City Manager. Commission Mercer stated that the SIB has made remarkable progress in the beautification of Sanford and that they should continue as such. Chairman Yancey, stated they would like to work with all the components of beautification, including the plants, soil, budget and the talent to see that the project is completed on City property. The Commission was in agreement with said statement. The City Manager was asked to submit the plans before the projects are started so they would be consistent with the master plan. The City Manager stated that this would slow down work procedures substantially on small projects, but on all large projects as well as projects in the future we will provide lists of areas to SIB. The City Manager stated that he would like to submit the lists to SIB and invite general advice and guidelines and how they think the projects should be done. Chairman Yancey asked if the Commission would mind if the SIB held some education seminars for the public on plants and beautification. The Commission was in agreement with this recommendation. Sara Jacobson and Kit Carson presented a recommendation to the Commission in reference to the Ground Maintenance Division needing assistance. They suggest that the lists be divided into two lists, one needing skilled personnel and the other requiring maintenance only. SIB recommends that Ground Maintenance be responsible only for sites that need skilled labor. SIB also recommends that the City provide for the maintenance for special contracts to qualified maintenance companies and groups. Certain areas should be selected with specific boundaries, maintenance would include fertilizing, trimming, edging and the contractor should function under the Ground Maintenance Division. The Commission accepted the report and recommendations from the Scenic Improvement Board. The Commission reviewed the Registrar and paying Agent Agreement with Citizens and Southern Trust comPany for BANs. The City Manager recommended said company as the paying agent and registrar for BANs. The Commission authorized same to be placed on the August 24, 1987 Agenda. The discussion of Lot Mowing Policy was postponed until a later date. The Commission discussed the Traffic Signal Maintenance Agreement with Seminole County for signals located along U.S. Highway 17-92 and State Route 46. The City Engineer gave a brief overview of the Traffic Signal Maintenance 514 MINUTES City Commission, Sanford, Florida Agre~ Semln~e County an~-~-~-~ a memo, as ~: MEMORANDUM TO: Director of Engineering and Planning FROM: AUGUST 7, 1987 SUBJECT: Traffic Sign Maintenance Agreement with Seminole County Mr. Faison: August 17, Attached are proposed maintenance agreements with Seminole County forwarded by their Traffic Engineer, Steve Decker, on July 20, 1987. Signals proposed for maintenance by Seminole county are those located along U.S. Highway 17-92 and State Route 46 for which the City of Sanford presently has maintenance responsibility. I have discussed this matter with Bob Kelly and he agrees that due to the relative complexity of the control system of these signals it would be desirable to formalize the proposed agreements. Bob indicated that in many cases he presently goes to Seminole County for support on maintenance of these signals. Proposed agreements. are for the following signals: 1. U.S. 17-92 and 3rd Street 2. U.S. 17-92 and 15th Street 3. U..S. 17-92 and 20th Street 4. U.S. 17-92 and State Street 5. U.S. 17-92 and P.ark Drive 6. U.S. 17-92 and Walmart Plaza 7. State Route 46 and Park Avenue Mr. Decker also forwarded proposed agreements for the Fire Station signals on Highway 17-92 for Fire Station ~1 and Fire Station ~2. It is recommended that at this time the City con- tinue maintenance responsibility of these relatively simple signal systems. The proposed agreements provide for monthly reimbursement of actual cost incurred by-the County in maintaining these signals. Estimated average maintenance cost per signal is approximately $400.00. Bob Kelly has indicated availability of funding from his budget. The Commission authorized to cOnsider the agreement at the next regular meeting. The Commission reviewed the Community Development Block Grant Inter-Local agreement received from Seminole County for the subgranting of $300,000 of CDBG funds to the City of Sanford and the enlargement of the Georgetown Target Area. A memorandum was submitted from Charles Rowe, Rehab Specialist on the Proposed 19 87 Amendment, as follows: MINUTES 51 5 City Commission, Sanford, Florida Auqust 17, 19 87 MEMORANDUM TO: FROM: VIA: DATE: RE: Mr. Frank Faison, City Manager - Mr. Charles Rowe, Rehab Specialist Mr. Williams Simons, City Engineer August 14, 1987 Proposed Amendment for CDBG Contract # 87DB-91-06-69-02-H43 The CDBG Citizens Advisory Council, during their August 12, 1987 meeting, reviewed and took action on the CD0 staff proposed amend- ment for the subject grant. The proposed amendment would expand the target area boundries, adjust line item budgets, and amend accomplishment levels. The CAC was provided with a map representing the proposed expan- sion boundries. After considerable deliberation the CAC voted to approve the boundry limits. By a vote of 4 to ! approve/disapprove. The CAC acted on the adjustment of line item budgets and th~ amend- ing of accomplishment levels separately from the target area boundry issue. The CAC approved unanimously the following adjustments: Activity Accomplishments Current/Prooosed Budget Cnrrent/Prooosed Clearance 9 17 9,000 6,000 Demo/Relo 8 5 62,000 84,000 Rehab 81 40 429,000 429,000 Acq 9 1 20,000 1,000 Admin N/A N/A 130,000 130,000 TOTAL 107 63 650,000 650,000 The CDO staff in accordance with the opinion of the CAC, is recomm- ending that the City Manager submit this amendment proposal to the City Commission and recommend its approval. The Commission authorized to consider at the next regular meeting said request. The Commission reviewed the Comprehensive Plan documents including the Future Land Use Plan, Downtown Design Concept, Intergovernmental Coordination Plan, and Evaluation and Appraisal Reports. The City Manager submitted a memo from the City Engineer on the Comprehensive Plan, as follows: MEMORANDUM AUGUST 12, 1987 TO: VIA: FROM: SUBJECT: City Manager~&2 _ Director of Engineering and Planning ~L City Plannery,/~'~- / Comprehensive Plan Materials For City Commission Work- shop of August 17, 1987 Preliminary Draft Comprehensive Plan Documents The following draft plan elements accompanying this transmital represent materials that would be adopted by the City Commission. 1. Future Land Use Plan: This is the "keystone" element of the plan. An outline of Major Development Concepts is also provided. 51 6 MINUTES City Commission, Sanford, Florida August 17, 19 87 2. Downtown'Desian Concept: This concept is proposed to become an optional element of the Comprehensive Plan. In general, Sanford's downtown deserves special attention beyond more general considerations typically found in the Future La~ Use Plan and ~ousing Elements of The Comprehensive Plan. 3. intergovernmental Coordination Plan: This proposed element incorporates recent initiatives of the City Commission including the City-County Planning Concept promulgated in 1986 and the North Central Urban Service Area promulgated in the 1987. Evaluation and Appraisal Report: This report is a five-year statutory requirement that must be adopted in the same manner as the comprehensive plan elements. The following selected'draf't support document chapters provide the data and analysis upon which the Plan is based. These materials supplement the 1987 Planning Program ~andbook provided earlier in the year and would not be adopted. 5. Chapter Three-Existina Land Use and Deve!oDment Allocations 6. Chapter Five-Public Facilities and Services 7. Chapter Eicht-Intercovernmentat Coordination Recommended Adoption Schedule Adoption of a comprehensive plan takes approximately 90 days from first to second hearing by the City Commission. Pursuant to discussion and general agreement at the Planning and Zoning Commission Workshop of August 6, 1987, plus subsequent discussion with Ivey Bennett Harris and Walls, the following public hearing dates are recommended for adoption of the City's new comprehen- sive plan and the related evaluation and appraisal report~ September 17, 1987: Planning and Zoning Commission September 28, 1987: City Commission Transmittal Hearing December 28, 1987: City Commission Adoption Hearing The schedule assumes that public participation programs will be conducted throughout the October through December period between plan transmital and adoption by the City Commission. This period should provide sufficient opportunity to refine the various ele- ments of the plan based on input by all parties, ID this regard, assistance from the Mayor and Commissioners in coordinating the public partication program within the various neighborhoods and civic organizations will be solicited by city staff. ~n terms of statutory constraints, this process will be the second of two yearly opportunities to change the City's compre- hensive plan during 1987. The new plan adoption ordinance will replace ra~her ~han amend the existing plan's (1979 Plan) adop- tion ordinance. The Commission authorized same to be considered at the next regular commission meeting on August 24, 1987. The Commission reviewed the final report on the Downtown Parking and Traffic Circulation Study. The City Manager submitted a memo from the City Engineer as follows: MINUTES City Commission, Sanford, Florida August 17, MEOMORANDUM AUGUST 3, 1987 TO: VIA.: FROM: SUBJECT: City Manager Director of Engineering and Planning/~/~ City Planner ~/~ Final Report - Downtown Parking and Traffic Circulation Study At long last, the Downtown Parking and Traffic Circulation Study by Howard, Needle, Tammen and Bergendoff has been completed and is provided. A total of eight copies are provided, five for the Mayor and Commission, one City Manager copy and two for the newspapers. Other key participants in the study are being pro- vided with copies. The following list summarizes major findings and recommendations of the study: During peak demand periods, existing 'parking space deficien- cies in the First Street commercial area can be accommodated through surplus parking on adjacent blocks assumin~ slightly longer walking distances. -- Over 70% of d-owntown trips were for short shopping or person- hal business purposes. The existing two-hour parking limit on First Street should be reduced to one-hour. Eventually the intersection of Sanford Avenue and Second Street should be signalized with interconnection to the signal at Sanford Avenue and First Street. Eventually the three signals on First Street should be interconnected. o Diagonal parking along very wide pavement sections of First Street is suggested. Future parking deficiencies are predicted for downtown areas east of Park Avenue (442 space deficiency). Three options to meet future demand are as follow: - Provide new parking areas. - Require development to provide sufficient parking. - Combination of above. 10. 11. 12. Financial alternatives to implement a parking management system: - Parking Meter Revenue. - Special Assessment Tax District. - Parking Impact Fee. Expand Courthouse lot by closing Hood Avenue to gain as many as 90 spaces. Target blocks bounded by 2nd Street, 3rd Street, Oak Street and Sanford Avenue for future land acquisition for parking lots. The City should reduce the. present 10'x20' parking stall requirement to 8.5'or 9'x18' with a 27' aisle for new or remodeled off-street parking facilities. Improved signage on First-Street, French Avenue and I-4 should direct traffic to city and county facilities in a more efficient manner. Update the parking study at 5-year intervals to reassess the need for additional parking, such as but not limited to a parking structure on the Courthouse lot. 517 518 MINUTES City Commission, Sanford, Florida Augus~_-17, 19 -83 The Commission authorized same to be considered at next regular meeting. The Mayor announced there will be a short Sunrise Service in Veterans Memorial Park at 7:30 a.m. on Thursday, September 17, 1987. The Mayor announced that their will be a Special Constitution Meeting with the Bicentennial Task Force with Circuit Judge S. J. Davis, Chairman, on September 14, 1987. There being no further business, the meeting was adjourned. ATTEST: