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0921875 5 0 MINUTE S City Commission, Sanford, Florida September 21, 19 87 The results of the rate increase on a typical residential customer that uses 8,000 gallons of water per month is: Water Consumption Charge Sewer Flow Charge Water Customer Charge Sewer Customer Charge Utility Tax TOTAL CURRENT PROPOSED $8.00 .$8.40 13.20 13.92 1.50 1.58 2.00 2.10 .95 1.00 $25.65 $27.00 5.26% INCREASE Corrections have been made to our existing utility rate ordinance, which is attached, to show the changes as recommended. Changes are also recommended in our utility billing procedures. Last year's audit by Coopers & Lybrand recommended a more timely due date with a delinquent fee assessed earlier in the process. Attached is a typical billing schedule comparing the current method with the proposed changes recommended by the auditors. The main difference involves moving the assessment date of the delinquent fee up from approximately thirty-eight (38) days after billing to approximately twenty-one (21) days. The delinquent fee remains the same ($4.00). One other change which is recommended involves increasing the reconnection fee from $3.00 to $10.00. This fee covers the City's expense incurred for the reconnection of service due to the non-payment of the utility bill. The current $3.00 reconnection fee has been mn effect since 1978 and does not reflect the actual cost associated with service reconnections. A copy of a memorandum from the Finance Director to the City Manager, submitte~ recommending the pay period ending day be changed from Tuesday for the weekly and Wednesday for the bi-weekly employees back to Friday midnight, and the Division/Department turn in the time sheets on the following Monday A.M. The time sheets then would reflect hours completed as opposed to the current estimated hours to be worked on Tuesday and Wednesday. The City Manager and the Finance Director recommended this to be effective with the first bi-weekly payroll after October 1, 1987. The City Commission authorized same to be on the Agenda for September 28, 1987. The City Commission reviewed the new legislation requiring offering Health Insurance to all Retirees. The City Manager reported that this was done effective October 1, 1987. The results are as follows: 22 retirees opted for BC/BS Indemnity/PPO; 12 retirees opted for Health Options; 16 have declined coverage; and 9 are undecided, but have the option to decide by December 31, 1987. As a result most will be covered as of October 1, 1987. MINUTES City Commission, Sanford, Florida 551 September 21, 19 87 The Commission considered a supplement~ to those retirees who did not chose or who declined coverage may be continued until December 31, 1987 and authorized same to be considered at the next regular meeting. The Commission discussed the use of school buses for interim transportation assistance for people living in the downtown area, until a grocery store is opened for business in that area. Commission Eckstein stated that some of the Churches are making arrangements to take care of many of the people in said area. A proposal was submitted from Dr. John Deitz, Associate Professor at University of Central Florida, for a study for improvements to the wastewater treatment plant. The length of time associated with this proposal is twelve months, the analytical work will be accomplished in three months which will aid in the design of the future plant expansion. The cost of the work is $29,610. The Utility Director recommended this proposal be accepted stating this land spread program relies on the quality of effluent from our current treatment facility. This study will ensure proper facility operations as additional treatment process are added and the plant expanded. The Commission authorized to same to be considered at the next regular meeting. The Commission considered the request from Planning and Zoning Commission for a written guidelines of what the City Commission expects from said Commission. The Commission authorized same to be considered at a work session with the Planning and Zoning Commission. The Commission considered a requested for establishing a project office for the WINS Advisory Committee on Thirteenth Street. The City Manager stated he felt that this would greatly facilitate early public participation and neighborhood awareness of the Westside Neighborhood Strategy, which included the FY-87 Community Development Block Grant Program in Goldsboro. The owner of the property, Mr. Herbert Cherry, agreed to lease the subject office space with the following terms: $325.00 per month (first month's rent free of charge); unfurnished with water paid; three (3) months renewable lease, if needed. The Commission authorized to same to be considered at the next regular meeting~ The City Manager recommended the job classification changes as follows: September 16, 1987 MEMORANDUM TO: City Commission FROM: City SUBJECT: Recommended Personnel Reclassifications This memorandum addresses needs for several secretarial reclasifications and a "pay differential" need in the Police Department . . to enhance operations in the City. These needs, recommendations and associated costs are summarized as follows: JOB RECLASSIFICATIONS: To provide secretarial assistance to City Boards (overtime night work with special secretarial skills), it is recommended that Gracey Posley, Secretary II, Police Department, and Kristie Strine, Secretary II, be reclassified to Secretary III to meet this need. In addition, an analysis of Arlene Davison's job duties reveals a need 552 MINUTES City Commission, Sanford, Florida September 21, 19 87 for reclassification from Secretary I to Secretary II, and is requested. Total additinal cost to fund these reclassifications for FY 1987-88 budget year will be $3,382. See Attachment I if you wish additional information about these reclassifications. PAY DIFFERENTIAL FOR POLICE DEPARTMENT WATCH COMMANDERS: To provide for needed additional compensation for those Police Lieutenants operating as Watch Commanders, I support the Police Chief's request that a "pay differential" be given to those Police Lieutenants assigned to Watch Commander duties. Total additional cost for the FY 1987-88 budget year will be $17,277. See Attachment II for additional details. The Commission authorized same to be considered at the next regular meeting. The Commissioner considered the Preliminary Draft Comprehensive Plan Elements, plus City plan Questionnaire, and schedule for review and adoption. The City Planner, Jay Marder submitted a Summary of Comprehensive Plan Document. (*Memo as follows:) The Commission authorized same to be considered at the next regular meeting. The Commission considered the purchase of a Vacuum Station Site for the Combined Sewer Separation Project. The City Engineer submitted a memo as follows: (See Page 553-A) *MEMORANDUM TO: VIA: FROM: SUBJECT: SEPTEMBER 16, 1987 City Ma~age~~ Director of Engineering and Planning City Planner ~~ Comprehensiv~ Plan Elements for Discussion at City Commission's September 21, 1987 Worksession Plan Elements The following outline of the Comprehensive Plan Document reflects the fact that all plan elements are now in preliminary draft form. Elements not yet reviewed by the City Commission are transmitted herein. II. III. IV. V. VI. VII. VIII. IX. X. XI. Comprehensive Plan Introduction (enclosed) Future Land Use Plan Traffic Circulation Plan (enclosed) Public Facilities and Service Element (enclosed) Recreation and Open Space Plan (enlcosed) Downtown Design Concept Housing Plan Element (enclosed) Conservation Plan Element (enclosed) Intergovernmental Coordination Plan Element Capital Improvement Element (enclosed) Adoption Ordinance (under preparation) In addition to the above-outlined Comprehensive Plan Document and the Evaluation and Appraisal Report (previously transmitt%d), a lengthy Comprehensive Plan Support Document is being prepared and will be provided. An up-to-date map series received a~er element copies were compiled is also enclosed. City Plan Questionnaire The enclosed questionnaire is designed to provide interested parties an opportunity to provide written input regarding the Comprehensive Plan. MINUTES City Commission, Sanford, Florida September 21, 553-A 19 87 MEMORANDUM TO: City Manage/r ~/~ FROM: Director of Engineering and Planning SUBJECT: SEPTEMBER 17, 1987 Vacuum Station Site for Combined Sewer Separation Project Mr. Faison: In July City Commission authorized the acquisition of options to purchase on four different small parcels of land, one of which was to be selected as the site for the vacuum station required for our combined sewer separation project. After considerable engi- ne~ri.ng analysis the parcel covered by the attached option, Lot 8, Block 4, Tier 4, Town of Sanford has been selected because of its central location relative to the area to be served as well as its relative price. The option is written for either one-half of the lot or the whole lot, which measures 50'x117'. Because of the very limited difference in cost between the half lot and the entire lot, as well as the greater ease of system installation if the whole lot is available it is recommended that the City acquire the whole lot. / Attached is an appraisal by John Sauls of the estimated fair market value of the property. His appraisal for the whole lot is $19,025. The option purchase price is specified as "$20,000 or the appraised value if the appraisal is higher". The difference in the appraisal and the option price is approximately 5%. Based on this slight difference, it is recommended that the City Commission approve the purchase at the. option price. Grant applications for this project have been submitted to Department of Environmental Regulation for approval. Certifica- tions have been made that acquisition of this property is under way. It is recommended that City Commission approve the acquisi- tion of this lot at their next meeting, and that closing be con- ducted as soon as possible, thereafter. The Commission authorized same to be considered at next regular meeting. MINUTES City Commission, Sanford, Florida MINUTES 553 City Commission, Sanford, Florida __ Septembe_ ? 21, 1987 Review and Adoption Schedule Pursuant to the attached Comprehensive Plan Review and Adoption Schedule, the three month period between the City Commission's sche- duled Plan transmittal (September 28, 1987) and Plan Adoption (December 28, 1987) is anticipated to be utilized for public par- ticipation and review of the Draft Plan. Various informal meetings will include a series of six workshops by the Planning and Zoning Commission announced through the City's utility billing system. One or more City Commission worksessions specifically devoted to the Comprehensive Plan should also be scheduled. Changes, corrections, additions, comments by other public agencies and other appropriate modifications of the Draft Plan can be accomplished prior to antici- pated adoption in December. The Commission authorized same to be considered at the next regular meeting. Mayor Smith requested the proposed ordinance for Residential Care Housing be placed on a work session agenda in October. There being no further business, the meeting was adjourned. ATTEST: