041188-Work Session MINUTES
City Commission, Sanford, Florida
April 11,
19__
88
The City Commission of the City of Sanford, Florida, met in a work session
City Manager's Conference Room of the City Hall in the City of Sanford, Florida, at
o'clock P. M. on April 11, 1988.
Present: Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner A. A. McClanahan
Commissioner John Y. Mercer
Commissioner Bob Thomas
City Manager Frank Faison
Acting City Clerk Joan E. Mackie
Absent:
City Clerk H. N. Tamm, Jr.
City Attorney William L. Colbert
The meeting was called to order by the Chairman.
The City Engineer presented memorandum as follows:
MEMORANDUM
TO: City Manager
FROM:
Director of Engineering and Planning
SUBJECT: 201 Plan Effluent Disposal
DATE:
April 5, 1988
Mr. Faison:
In follow up to discussions at the City Commission
worksession on April 4, 1988, I have collected the attached
material from our 201 Plan (Revision No. 2) to address City
Commission questions regarding overall funding implications
of the. various ·alternatives presented. Table 3-6 includes
those elements, marked *, of the 201 Plan directly related to
effluent disposal. These elements total nearly $18 miliicn.
As noted at the bottom of this table, substitution of
different disposal alternatives which in their totality do
not increase the identified total cost will have no fiscal
impact. Deferring part of the relatively high cost of the
Site 10 development ($4.05 to $4.33 per gallon) offers some
potential for cost savings although this will be heavily
dependent upon actual development of suitable alternatives.
This action would also leave part of the Site 10 capacity for
undetermined future requirements. Until this is
accomplished, Site 10 must remain as our "do-able
alternative".
I have enclosed for your convenience copies of Table 3.2,
which analyzes potential irrigation sites and Table 3.2-
rearranged, previously presented. To address overall
financial considerations, Table 4-5 is attached. Significant
factors from this table are as follows:
a. Maximum monthly capital contribution per customer,
based on capital costs on Table·3-6, less grants, is shown to
peak in Fiscal Year 1990. The subsequent decline of the
estimated monthly capital contribution is the result of
several factors, not the least of which is the projected
growth of ~ the system in terms of numbers of customers. Any
action, either by City Commission or by an external agency
which constrains this projected growth would significantly
effect the projected capital contribution decline.
Conversely, more rapid rate base growth would yield a further
decline in these figures.
b. Column J - "Impact Fees" - projects an annual income of
$644,300. This column totals $12,241,700. (Present sewer
impact fee is $1700 per 270 gallon ERU or $6.296 per gallon.)
These funds are programmed to accommodate the various costs
of growth between our present flow of approximately 5.5 MGD
and our projected flow (Year 2005) of 7.3 MGD. This annual
income will be subject to adjustment based on results of
periodic impact fee studies whereby requirements related to
growth are documented and their estimated costs are spread
the
4:00
MINUTES
City Commission, Sanford, Florida
April 11,
over the projected growth during the reckoning period. The
specific set of alternatives executed within the next few
years will have an impact on the cost of providing the
effluent disposal/reuse function for the projected growth.
Copies of material distributed on April 4 are attached for
convenience of review. An additional alternative, C/C-1 is
postulated, to consider a slight variation whereby 0.75 MGD
Lake Mary capacity is planned and Site 10 is initially
developed to approximately 2.0 MGD and later expanded to 3.4
MGD to meet requirements of growth. This has the advantage
of "proving" Site 10 as an asset. Residential irrigation has
been included.
Although we are now entering a period of major expenditure of
funds and large contracts, we are really rather near the end
of what has been a long program, starting in 1974. I have
attached a copy of Figure 4.1, annotated to show present
status, as a reminder.
TABLE 3-6
201 PLAN CAPITAL COST SUMMARY
Sludge Handling Facilities
Sewer System Rehabilitation
Treatment and Transmission
Improvements (Contracts !,.II,
& 111)
Mayfair Golf Course Irrigation
(Contract B)
City Parks Irrigation (Contract C)
Airport Irrigation System
Purchase of Site !0
Site 10 Improvements
Vacuum Sewer Collection System
(Elimination of Combined Sewer
Overflows)
Master Lift Station Replacement
Outfalt Line to St. Johns River
New Reclaimed Water Distribution
Extensions
Existing Plant Expansion
ReSidential Neighborhood
Total
201 Plan 201 Plan
Amendment Amendment
No. 2 No. 1
2,640,500 $ 2,370,000
2,190,000
8,930,700
3,600,000
8,!85,000
817,700 750,000
502,000
3,500,000
10,640,000
4,412,200
t,500,000
4,562,500
9,000,000
!,890,000
1,447,000
1,062,500
1,890,000
1,505,400
1,062,500
ir770,800 2r572~!00
$39,803,400 $36,542,500
Irrigation and Commercial/Industrial
reuses at approximate main extension costs of up to $7,590,600 may
be possible Subsuitutes for ~uil or partial development of Site
t0.
217
19 88
218
MINUTES
City Commission, Sanford, Florida
April 11,
19 88
201 PLAN AMENDMENT NO. 2 POTENTIAL SITES
(Table 3.2 Rearranged)
Area
Neighborhood: Groveview
Neighborhood: Idyllwilde
Neighborhood East of
Sanford Avenue
Mayfair Neighborhood
Neighborhood: Santa Barbara Area
Neighborhood: West of Sanford
Avenue
Neighborhood: Country Club,
Mayfair Circle
Neighborhood: Pinecrest, Sanora
Neighborhood: Hidden Lake Area
Memorial Park
Bel Air ~1 and %2
SUBTOTAL:
Effluent
Disposal Cost/ System
Ca%acity Gallons Cost
0.2995 $ 2.05 $ 491,200
0.387 2.69 1,040,000
0.2832 2.96 839,000
0.0543 2.98 134,000
0.126 3.31 417,400
0.304 4.06
1,235,000
0.0782 4.09 319,600
0.225 4.75 1,068,800
0.2436 4.80 840,200
0.006
0.0071 -
2.0139 $ 3.17 $6,386,000
Area
Sanford Middle School
UF Agricultural Research
Station
Airport, Industrial Areas
Beardall Avenue Groves
Seminole Comm. College
Seminole High School &
Lakeview Middle School
County Services (5 Pts)
Crooms School of Choice
Pinecrest Elem. School
School Board Offices
Goldsboro Elem School
Effluent
Disposal Cost/ System
Capacity Gallons Cost
Parks and Golf Course
System Cost
Including
$1.25 Per/Gal.
Sprinklers
0.0585 $ 0.53 $ 30,800 $ 104,130
0.1767 0.66
117,100 337,497
0.457 1.03 374,700 1,041,960
0.1282 1.09 139,400 299,988
0.1365 1.35 184,300 354,900
0.0826 1.35 i11,500
214,760
0.0294 1.76 51,900 88,494
0.0251 2.69 67,500 98,894
0.0145 4.18 60,600 78,735
0.011 13,750
0.0124 - 15~500
$1,137,800
SUBTOTAL: 1.1319 $ 1.00/
2.34
$2,64~,608
TOTAL: 3.!458 $ 2.40/ $7,523,800 $9,034,608
2.87
i.17 $1.13 $1,320,000
Cal Conklin, Conklin, Porter & Holmes Engineers, Inc., City Cons~
Engineers, stated in regards to the Lake Mary/Sanford Irrigation lease, he felt that
the engineering aspect of said lease, the City should implement the program.
Commission McClanahan stated that the 2200 acres is already owned by the City
an investment of $3.5 million, and if you take out the cost of the land, the cost
gallon would then be at $3.00 per gallon compared to the $2.78 to the $3.04 per gallon a
Lake ~'~y.- Commission McClanahan noted that if notice of intent to terminate the-leas,
must be given three (3) years ahead of time or the lease rolls over for ten (10) years.
Commission Mercer noted that $1.1 million goes to Lake Mary to pay for th,
easement to go to Timacuan and $1.1 to Timacuan. The City Engineer reported that Conk
Porter & Holmes was in the process to update the impact fee.
The City Engineer, Bill Simmons, stated that if the City could not use Site
(2200 acres), then we need to have Lake Mary golf course. The City Engineer stated tha
~-.Site lO was a viable source for the effluent by DER.
MINUTES
City Commission, Sanford, Florida
April 11,
2/9
19 88
l
Commissioner McClanahan stated he favored an option contract with Lake Mary for
six months to further develop other alternatives and to complete the studies being done on
Site 10.
The City Engineer reported that Groveview homeowners were poled about the use of
effluent on their lawns and were in favor by 18 out of 18.
The City Engineer also noted that the Staff is working with the Mayfair Golf
Course about irrigation with effluent and a Consultant would be necessary to study the
effect of the effluent on the greens.
Commissioner Eckstein was appointed to represent the City at the Lake Mary
Corridor meeting on April 13, 1988.
There being no further business the meeting was adjourned.
ATTEST: