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051688-Workshop Session274 MINUTES City Commission, Sanford, Florida May 16 , 19 88 The City Commission of the City of Sanford, Florida, met in WorkshOp Session in the City Manager's Conference Room of the City Hall in the City of Sanford, Florida, at 4:00 o'clock P. M. on May 16, 1988. Present: Absent: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Bob Thomas City Manager Frank A. Faison City Clerk H. N. Tamm, Jr. Commissioner John Y. Mer~er Commissioner A. A. McClanahan City Attorney William L. Colbert The meeting was called to order by the Chairman. The City Manager reported on the grant for the development of the senior citizen center. The Director of Engineering and follows: Planning submitted a memo dated May 11, 1988 as MEMORANDUM TO: FROM: SUBJECT: City Manager Director of Engineering and Planning Sanford Senior Citizens Center DATE: May 11, 1988 Mr. Faison: The w~stern end of Fort Mellon Park/Civic Center is a major focal point for senior citizen recreational activity within the City. Dances and other senior events are presently held in the Civic Center, and the shuffleboard facility and Visitors Club are located in that area. Located on the shores of Lake Monroe, this location is particularly aesthetically attractive for all types of recreational activities. The City capital budget includes a line item for $175,000 for the FY 88/89 fiscal year for provision of a senior citizens center. It is recommended that this senior center be located in close proximity to existing facilities which are utilized by our senior citizens for various recreational purposes. Attachment 1 is a recommended list of functional requirements and associated square footage developed by Director of Parks and Recreation. Total recommended square footage is 5780. A facility containing these features could be constructed within budgeted funds, although an additional large special events area for which the Civic Center is now used~ clearly could not be provided within the square footage and funds budgeted. It is therefore recommended that the part of the Civic Center presently designated as the "youth Wing" be expanded, as appropriate, and converted into a dedicated senior citizens center. The attached drawing shows the relative location of senior center oriented facilities within the area, including parking, shuffleboard, existing club house (.possibly suitable for conversion to some more specific function) and the main Civic Center. This drawing shows the recommended addition to the existing facility to provide necessary kitchen space, restrooms, office, first aid station, and ramps designed specifically for access and handicapped van transportation operation. The total of existing and recommended additional space is 6700. Ramp entrances will be provided as appropriate with the main entrance, integrated with a particularly attractive existing large oak tree. The existing open walkway on the north side will be enclosed for better utility. Funds budgeted for the senior center are adequate for this proposed conversion, including provision of necessary furniture and equipment, to create a truly first class.Senior Center. MINUTES City Commission, Sanford, Florida r May 16, 275 If City Commission approves this concept, it is recommended that staff be authorized to advertise for the services of an architect to begin final design and preparation of plans and specifications in order to allow advertisement for this project early in the next fiscal year, and to retain this project in the FY 88/89 Capital Budget. As a separate but related issue, we must not lose sight of- the need to begin planning for a new youth/recreation center to be located at a different site. Senior Center Functions Large meeting room - Hall - NLT 2500 SF Food service facilities - Kitchen/pantry/food preparation - about 800 SF 2-rooms for crafts/teaching - for about 30 people Total n 1280 SF Restrooms - no showers, handicap access, about 300 SF Administration/office - Director/office about 600 First aid/community health room - about 150 SF Entrance way - about 150 SF Parking, entrance ramps Ceramics facility - recommend separate entrance for use by other age groups (?) Covered entrance way for handicap vans Total square footage - about.5780 SF not including ceramics facility. The Commission authorized same to be considered at next regular meeting. Martha Yancey, Chairman, Scenic Improvement Board, appeared to request the Commission to approve in concept the Robert Leathers wood playground equipment for the park on 8th Street and Park Avenue. The City Manager suggested that the consideration be for the concept only as the necessary and staff should ascertain this with Mr. specifications for the park were Leathers. The Commission authorized same to be considered at next regular meeting. Willie King, Code Enforcement Board Chairman, presented the concerns of the board members for mandatory garbage pick-ups and neighborhood clean-up of vacant lots. The City Manager explained that the City Attorney is preparing an amendment to the policy for the lot mowing and weed control. This new ordinance would allow the City to hire a contractor to prepare the work and place an assessment against the property. The Mayor requested that programs for "Keep America Beautiful" and Sanford Pride Programs might be examined by staff and report back to the Commission. The Commission authorized the two (2) re-appointments to the Code Enforcement Board and the one (1) re-appointment to the Planning and Zoning Commission be placed on the May 23, 1988 agenda. The Commission postponed the review of effluent disposal sites in Table 3-2 to another work session. 19 88 276 MINUTES City Commission, Sanford, Florida May 16, 1988 A memo dated May 5, 1988 was submitted from the Utility Director setting forth the Seminole County's request to relocate water and sewer lines in Sanford Avenue and Lake Mary Boulevard right-of-ways with an estimated cost to the City of $600,000. The City Manager submitted a report on the Goals and Objectives used by staff in the preparation of the FY 88-19 Budget Proposals. There be no further business the meeting was adjourned. MAYOR Attest: