060688-Workshop Session MINUTES
City Commission, Sanford, Florida
June 6, 19 ~
The City Commission of the City of Sanford, Florida, met in Workshop Session in
the City Manager's Conference Room of the City Hall in the City of Sanford, Florida, at
4:00 o'clock P. M. on June 6, 1988.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner A. A. McClanahan
Commissioner John Y. Mercer
Commissioner Bob Thomas
Commissioner A. A. McClanahan
City Manager Frank A. Faison
City Clerk H. N. Tamm, Jr.
The meeting was called to order by the Chairman.
The City Manager submitted a memo dated June 3, 1988 from the City Engineer and
recommended street resurfacing of approximately 105,989 square yards and to delay
approximately 242,037 square yards pending underground infrastructure.
The Commission authorized said request be placed on the June 13, 1988 agenda.
The Sanford Airport Authority submitted a copy of proposed rules and regulations.
The City Attorney, City Engineer and the City Manager stated that the airport was subject
to all existing City Codes.
The Commission authorized staff to meet with the airport staff to determine which
regulations were advisable for airport activities.
A request was submitted ~rom Lennar Homes to establish special assessment district
for paving Americar~Boulevard and Rolling Hills Boulevard. The City Engineer submitted a
memo as follows:
MEMORANDUM
TO:
City Manager
FROM:
Director of Engineering and Planning
SUBJECT:
Special Assessment for Paving of Americana Blvd.
and Rolling Hills Boulevard
DATE:
May 16, 1988
Mr. Faison:
At the request of Lennar Homes, represented by Mr. W.E.
Knowles, City Attorney has done considerable research
regarding creation of a special assessment district for the
paving of the subject roadways. The proposed roadway paving
is shown on the attached drawing, which also shows property
boundaries for the various parcels which have frontage on the
proposed roads. City Attorney has drafted two resolutions to
implement this program and forwarded them by the attached
letter of February 24, 1988 which briefly explains the steps
in the special assessment procedure. Mr. Colbert advises me
that he drafted the resolutions in the "front footage" form
of assessment because Florida Statute 170.02 specifies that
"front footage" is an acceptable means of allocation, but
specifies "such other methods as the governing body of the
municipality may prescribe" are also acceptable but that
other methods could be subject to challenge from a
"f~irness" point of view. Attachment No. 2 provides
ownership information by parcel number, keyed to the map
which is Attachment No. 1. It indicates approximate total
acreage, usable acreage, present zoning, allowed housing
units per acre, approximate total number of units and front
footage per parcel. Also shown is the calculated
approximate percentage or road construction cost allocated to
each parcel using (a) number of units per parcel, and (b)
front footage per parcel. Because of variations in zoning,
usable land, and shape of parcel as it relates to front
footage, there are significant variations in cost allocation
2 2'
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City Commission, Sanford, Florida Juno. 6 .. 19'8
between the two approaches. Most notable are the increases
in percentage of allocation attributed to parcels 5 and 8
which are zoned GC-2 and RMOI, respectively. Attachment 3 is
an alternative which places equal weighing on each of the two
foregoing allocation alternatives. It is believed that such
a combination would be more likely acceptable to the majority
of the parcel owners.
It is recommended that this matter be placed before City
Commission for discussion and guidance at a future work
session.
The Commission authorized said request be placed on a work session for staff to
review further and report back to the Commission.
The Public Works Director submitted Bid Tabulation %87/89-29 for replacement of
the roof on the Public Works Complex. Ten requests were sent, only two bids were received.
The Public Works Director recommended that low bid meeting specifications of $6,422.00 be
awarded to Poli Bros., Inc. The Commission authorized Bid Tabulation #87/88-29 to be
placed on the next Agenda.
The Commission reviewed the draft for implementation of WINS Project. Pat Sobers,
NCNB Bank, spoke as Chairman of the "Bankers Sub-Committee" for WINS Project on. budget
approach items and consideration of Tax Increment District Legislation.
The Commission authorized said implementation of WINS Project be placed on the
next 'Agenda.
The Commission authorized the request submitted from Sanford Arms Development,
Inc. for a 120 day extension of the site plan approval for Sanford Arms Apartments to be
placed on the Agenda.
The Commission revieWed the request from E & J Signs, Inc. for deletion of the
150 foot separation requirement for mobile trailer signs. The Commission accepted the
recommendations of the City Engineer and Building Official stating the City's restrictions
on trailer signs represents the best provision of the City's sign regulations.
The City Manager submitted a memorandum as follows:
MEMORANDUM
June 3, 1988
TO:
FROM:
RE%
MAYOR AND CITY COMMISSION
CITY MANAGER
FUEL STORAGE TANKS/MANDATED CHANGES
Changes have been made in D.E.R.'s regulations and state
mandates regarding fuel storage tanks...the new regulations
will necessitate removal/replacement of the City's fuel
storage tanks. Following is a list of D.E.R.'s regulations
and their impact on the City of Sanford:
Ail tanks in excess of ten years of age must be
removed.
Ail tanks below ground level must be brought under full
compliance by December, 1989.
Ail tanks above ground level must be brought under full
compliance by the year 1990.
Monitor wells must be installed.
Spill containment must be provided.
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City Commission, Sanford, Florida
293
Juno. I ~ 19 88
Daily samples must be taken.
Daily records must be kept for D.E.R. inspections at
their discretion.
As of June 1, 1988, only D.E.R. licensed companies can
remove tanks.
A copy of D.E.R. regulations, Chapter 17-61 is attached.
To fully comply, we will have to remove all existing
underground tanks and install new double wall fiberglass
tanks with a full monitoring system. We have received bids
to install an automated fuel system, so now would be the time
to install the same computer-linked system for the two (2)
vehicle fueling sites recommended.
The D.E.R. mandates place all of our underground tank
installations in violation of current standards and require
them to be replaced this year. These regulations require
compliance. This is a capital expenditure, not listed in the
5-year Capital Program, so source of funds from the reserve
is recommended.
RECOMMENDATION
Recommend an automated vehicle fueling system which will
give us an upgraded unattended fueling system which allows
labor savings as well as better control of fuel consumption.
Additionally, there is the benefit of larger tanks allowing
us to purchase at tanker prices. Tanker prices (8,000
gallons minimum) are about 10% less than we are currently
paying. This will result in about $13,000 to $17,000 savings
per year based on current consumption.
Recommend the
fueling, tanks
tanks and tank
follows:
City" bid for the total system (automated
and tank removal) for vehicle fueling and for
removal for standby generator fueling, as
Site/Item
Vehicle Fueling:
Public Works Complex - remove the three exzst~ng
aboveground tanks and install central automated
fueling system with 2-10,000 gallon below ground
tanks and island for gasoline and diesel Via
automated gate. (Allows 24 hour fueling.)
Estimated cost $110,000.
Sanford Police Department - remove the two
existing underground tanks and replace with one
tank for gasoline, and one for diesel, install
remote site automated fuel controllers (linked to
the unit at the Public Works Complex which allows
on-site reports.) Estimated cost $45,000.
%1 Fire Station - remove' existing underground
tank and do not replace. Fire Department will
fuel at the Public Works Complex or the Sanford
Police Department. Estimated cost $5,000.
Standby Generator Fueling: (Standby Generators
are used to provide emergency power to the water
plants and wastewater facility.)
Wastewater Treatment' Plant at Poplar Avenue-
remove existing underground 1,000 gallon tank and
contents, replace with new aboveground 1,000
gallon tank with containment pad. Restoration to
match existing construction. Estimated cost
$4,153.
Main Water Plant at Golf Course - remove existing
underground 1,000 gallon tank and contents,
replace with new aboveground 1,000 gallon tank
with containment pad. Site restoration not
included. Estimated cost $4,337.
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City Commission, Sanford, .Florida
,l~ 19 8 8
Auxiliary Water Plant on Highway 17-92 near
Airport Boulevard - construct containment pad for
existing fuel tank to bring into compliance with
current regulation. Reinstall tank on pad.
Estimated cost $1,315.
e
French Avenue Water Booster Plant near the ~1 Fire
Station on 17-92 - remove and dispose of one large
aboveground and two underground 250 gallon tanks.
Estimated cost $5~119.
e
Disposal of contaminated water, sludge or fuel
from old tanks. Estimated cost $.70/gallon.
Removal of any contaminated soil and disposal of
same. Estimated cost $78.60/ton.
10.
Laboratory analysis of soil and/or water necessary
for contamination clean-up (Recommended at least
one per each non-leaking tank removed.) Estimated
cost $235.00/each.
TOTAL ESTIMATED CONSTRUCTION COST: $180,000.00
[Estimated savings per year from bulk purchases:15,000.00]
The Commission authorized said request be placed on the next agenda.
Letter dated May 20, 1988 submitted from Lake Monroe Sailing Association
objecting to the amount of the proposed fee for use of the Marina launching facilities.
There be no further business the meeting was adjourned.
Attest:
--~/M A Y C)' R