080188-Workshop Session378
MINUTES
City Commission, Sanford, Florida
gL~xm:~~ 19 88_
The City Commission of the City of Sanford, Florida, met in Workshop Session in
the City Manager's Conference Room of the City Hall in the City of Sanford, Florida, at
4:00 o'clock P. M. on August 1~ 1988.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner John Y. Mercer
Commissioner Robert Thomas
Commissioner A. A. McClanahan
City Manager Frank A. Faison
City Clerk H. N. Tamm, Jr.
Absent: City Attorney William L. Colbert
1989.
plan.
The Commission authorized the
agenda for August 22, 1988.
The meeting was called to order by the Chairman.
Mack LaZenby presented the budget for the Sanford Regional Airport Fiscal Year
A film was presented on the future plans for the airport and their comprehensive
Sanford Regional Airport budget be placed on the
Clint Rhodes presented an overview of the National Main Street Conference he had
attended on Promoting Downtown. Mr. Rhodes explained that this was a comprehensive
revitalization program designed to improve all aspects of the downtown area and stressed
the city administration must be willing to match the merchants in enthusiasm, promotional
support and funding.
The Commission emphasized the fact that the downtown area has just been renovated
and felt it was the merchants responsibility to advertise their businesses.
Mr. Rhodes invited the Commission to attend his video presentation to the
Downtown Merchants Association meeting.
The City Manager submitted a memo from the City Engineer on the flooding problem
in the downtown area, as follows:
MEMORANDUM
TO: City Manager
FROM:
Director of Engineering and Planning
SUBJECT: Flooding Problems at Touchton's Drug Store
DATE:
July 26, 1988
Mr. Faison:
On July 26, 1988 I met with Mayor Smith and a representative
of Touchton's Drug Store to discuss the long standing problem
of periodic flooding of the Drug Store as result of
accumulation of storm water along 1st Street during severe
storm events. It was noted by the representative of
Touchton's that the primary source flooding recently has been
entry of water through the front door. (Previous problems of
water entry through the rear door have been corrected by
raising the threshold elevation.)
I provided copies of my July 15, 1988 memorandum regarding
downtown storm.drainage (copy attached) which identifies the
basic problem of "too large a storm run-off area being served
by too small a pipe". Because of our combined sewer system
we are unable to legally divert any storm water to other
conduits leading toward the lake until after we have
corrected the combined sewer situation by installation of the
presently designed vacuum sewer system. We are waiting for
DER approval to advertise this contract, but because of a
very long contract execution period, our ability to divert
storm drainage will be delayed two to thr~years.
MINUTES
City Commission, Sanford, Florida
379
August 1, _1988
Mayor Smith indicated there had been some discussion of
possibly raising the threshold of the front doorway,
effectively providing a dam against entry into the store of
high storm water. I advised that this would be a rather
inexpensive temporary solution, involving the placement of a
concrete slab or ramp outside of the doorway, but that a
significant tripping hazard would be created. Because of
potential liability, I recommended that the City not actually
install such a device although we might allow the store owner
to do so in recognition of the flooding problem. Mayor Smith
requested that this item be placed on the agenda for August
1, 1988 work session for discussion.
By copy of this memorandum, City Attorney
advise City Manager of his preliminary
proposal.
is requested to
reaction to this
The Commission recommended that Glen McCall attempt innovative approaches to
correct the problem of flooding in his store until the sewer system can be corrected on
First Street.
The City Manager submitted a memo from the City Engineer on the proposed contract
with Florida Center for Urban Design and Research, Tampa, for Tasks 1, 2 and 3, as follows:
MEMORANDUM
TO: City Manager
FROM: Director of Engineering and Planning
SUBJECT: Contract for WINS Program Documentation Update
DATE: July 26, 1988
Mr. Faison:
The attached proposed contract has been prepared by Florida
Center for Urban Design and Research following discussions
with City Staff regarding the need to restructure the
existing WINS documentation to be consistent with "pay-as-
you-go" constraints approved by City Commission in June 1988.
Tasks 1 and 2 provide for redefinition and evaluation of the
approved concepts for the plan implementation and the
preparation of a detailed action plan for near term imple-
mentation. Included in Task 1 will be revision of existing
documentation to reflect the "pay-as-you-go" concept. The
recasting of documentation to be consistent with the approved
concept is considered absolutely vital to the "salability"
of the various concepts of the WINS Program in the developer
and financier communities. The proposed fee for Tasks 1 and
2 is "not-to-exceed" $18,350. It is recommended that City
Commission authorize the execution of the contract for Tasks
1 and 2. Task 3 identified in the proposed contract, would
be initiated only upon the specific written direction of the
City and is included to provide a contractual vehicle should
the City subsequently choose to obtain additional services in
support of the WINS Project from the Florida Center for Urban
Design and Research. It is recommended that the contract be
authorized for approval but that only $18,350 be authorized.
The source of these funds should be the reserve directed to
be created by City Commission from the Community Development
Office Budget Request, which was not directly allocated to
the Community Development Office. These funds total
approximately $47,000.
The proposed contract identifies certain "on-scene" support
to be provided by the City in order to reduce contract costs.
It is considered economically desirable 'to provide this
support instead of having representatives of the Florida
Center travel to Sanford to collect this information. The
extent to which support will be requested, and the level of
effort necessary to provide this support is not known at.this
time. To the extent that this support is required, funds
from the above-mentioned "reserve" will be requested to fund
this support in order to avoid possibly inappropriate use of
grant administrative funds.
38O
MINUTES
City Commission, Sanford, Florida
August 1. _
19 88
The WINS Project Office on 13th Street, presently leased
from Mr. Herbert Cherry, has served well as a focal point
for the WINS Program. It has also been utilized directly for
counseling and application interviews for block grant loan
and grant applicants. With previous discussion of moving the
Community Development Office to first floor of City Hall, it
had been anticipated that the WINS Project Office would be
~co-located with the Community Development Office. City
Commission budget action for FY 88/89 relative to Community
Development Office funding makes uncertain the appropriate-
ness of either of these relocations, or the retention of the
present WINS Project Office lease. City Commission guidance
on this issue is requested.
The Commission reviewed the contract and felt that there was not a need for
another study and requested the City Manager and Richard Woods to respond at a Work session
in September.
On reviewing the relocation/retention of the WINS Project Office the Commission
agreed that the offices should be Combined in the present CDBG location at City Hall.
The City Manager reported that claimants attorney representing Harold Bradley was
seeking a settlement in this Worker's Compensation case dating back to 1979. The City
Attorney and Jessee Sparks, the City Defense Attorney had suggested an amount of $45,000
for claimant and $4,000 for his attorney. The City Manager recommended this final offer.
The Commission authorized this be placed on the agenda for August 8, 1988.
The City Manager reported that the review of the phone system proposals would be
considered at a September Work Session.
The City Manager reported that a
setting forth improvement to
Celery Avenue and Mellonville
devices and turning lanes.
the intersections
Avenue, by the
letter had been received from Seminole County
at Celery Avenue~and Park Avenue and at
installation of traffic actuated signal
The City Manager submitted the City Engineer's draft of the elements of the
Reclaimed Water Program for the City. The Commission authorized same to be considered at a
September work session.
The Commission authorized the regular meeting of the City Commission to be held
on Tuesday, ~December 27, 1988 since Monday, December 26, 1988 was a holiday, also there
will be no work session on Monday, September 5, 1988 nor January 2, 1989.
Mayor Smith reported, Slim Galloway requested the City to permit a sign installed
at the ball park dedicated to the American Legion to be moved to the new American Legion
Club on Sanford Avenue, and same was approved.
The City Manager submitted a memo of proposed medical and hospitalization
insurance costs as follows:
MINUTE S 3 81
City Commission, Sanford, Florida
August 1,
19 88
MEMORANDUM
DATE
TO:
'FROM:
SUBJECT:
August 1, 1988
City Commissioners
City Manager
Hospitalization Insurance Cost Quotes;
Combined Rates Versus Separate Plan Quotes
I. CURRENT COST II.
ANTICIPATED COST (EACH
PLAN QUOTED) WITH
ACTUAL PERCENTAGES
III. ANTICIPATED COST
.(COMBINED GROUP)
USING COMBINED
RATE %
A. Health Options (S)
$78.12
Health Options (F)
$134.68
A. Health Options (S)
$103.89 (33%)
Health Options (F)
$176.43 (31%)
A. Without Prescrip-
tion co-pay (S)
$110.09 (41%)
(family)
$179.25 (33%)
B. Blue Cross (S) B.
$91.82
Blue Cross (F)
$164.04
Blue Cross (S)
$127.62 (39%)
Blue Cross (F)
$211.61 (29%)
B. With Prescrip-
tion co-pay (S)
$111.06 (21%)
(family)
$179.95 (10%)
NOTES:
· Col. II follows intent for cost containment.
· Col. III - Item B seems to provide most reasonable overall pricing.
· BC/BS advises that underwriting costs in the industry caused
increased rates.
Group participation approx, breakdown:
(S=Single; F=Family)
Health Options 75%
BC/BS: 25%
The Commission preferred Column II with separate costs for each
the combined plan set forth in Column III.
There being no further business the meeting was adjourned.
Attest:
plan, rather than
v/