100388-Workshop Session4 4 0 MINUTE S
City Commission, Sanford, Florida
October 3,
19 88
The City Commission of the City of Sanford, Florida, met in Workshop Session in
the City Manager's Conference Room of the City Hall in the City of Sanford, Florida, at
4:00 o'clock P. M. on October 3, 1988.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner John Y. Mercer
Commissioner Bob Thomas
Commissioner A. A. McClanahan
City Manager Frank A. Faison
City Clerk H.N. Tamm, Jr.
Absent: City Attorney William L. Colbert
The meeting was called to order by the Chairman.
The Commission discussed the legal requirements for creation of a tax increment
district. The City Attorney had submitted a letter dated September 29, 1988 as follows:
Mr. Frank A. Faison
P.O. Box 1778
Sanford, Florida 32772-1778
Re: Westside Improvement Neighborhood Strategy (WINS)
Dear Frank:
Pursuant to your request I have reviewed the Florida
Statutes to determine the legal requirements for the creation
of a community redevelopment agency and a redevelopment
trust fund.
The Community Redevelopment Act of 1969 is
163, Part III, Florida Statutes. The
follows:
found in Chapter
Act provides as
1)
Notice to all taxing authorities which levy ad
valorem taxes on real property contained within the
geographic boundaries of the redevelopment area.
Notice must be given before proposed action by
registered mail at least 15 days to taxing
authorities, and public notice must be published in the
newspaper. (163.346)
2)
A resolution finding necessity based on (a) slum
ur ~lighted areas, shortage of affordable housing to
residents of low or moderate income exist and (b)
rehabilitation, conservation, or r~development, or a
combination thereof, is necessary in the interest of
public health, safety, morals or welfare of residents.
(163.355)
3)
Upon finding of nacessity and upon a further finding
by resolution t?~t there is a n~ed for a community
redevelopmenh agency to function, an ordinance can be
passed establishing the community redevelopment agency.
(163.356)
a)
b)
c)
d.)
e)
f)
it consists of not less 2kan five nor more than
seven commiszionezs for four year terms of office,
commissioners do not receive compensation,
but are entitled ~o be reimbursed for expenses,
the City Commission designates a chairman and
vice chairman of the agency, and th~ a~ency may
employ staff appropriate funds for
the City Commission may administrative e~penses
and ovarhead,for
the City Cc~ission may remove agency
commissioners fo~ inefficiency, neglect of duty,
or misconduct in office after a hearing with ten
days prior notice and an opportunity to be heard,
alternatively the City Commission can declare
itself to be the com,munitN redevelopment agency
(163~357) and operate as a legal entity, it may
also appoint two additional members if it chooses.
4)
A community redevelopment plan needs to be prepared and
adopted (163.369). It would be adopted by the
community redevelopment agency after one is
established. (~63.360)
MINUTES
City Commission, Sanford, Florida
October 3,
community redevelopment agency is created. No agency
may receive or spend any increment revenues until it
has provided for funding of the redevelopment trust
fund for the duration of the community redevelopment
plan. (163.387) The amount of funding shall not be
less than 95% of the difference between ad valorem
taxes (excluding debt service millage) in the
redevelopment area and the amount which would have been
produced (excluding debt service millage) upon the
total of the assessed valued as shown by the most
recent assessment roll prior to the effective date of
the ordinance providing for the funding of the trust
fund.
6)
In counties not havin9 a home rule charter, the powers
are vested in cities within their municipal boundary
(163.415). In counties having a home rule charter, the
powers are held exclusively by the county unless
delegated by the county to a city (163.410).
In our area, community redevelopment agencies have been
created in Orlando, Daytona Beach and Altamonte Springs.
Attached is a copy of two resolutions and an ordinance
utilized by Orlando.
The first thing the City Commission needs to do is to decide
whether or not it wants to consider the possibility of
establishing a community redevelopment district. If the
answer is yes, it needs to schedule a public hearing and
give notice as described in Paragraph !.
If I may be of further assistance, please call me.
Sincerely,
STENSTROM, McINTOSH, JULIAN
COLBERT, WHIGHAM & SIMMONS P.A.
WILLIAM L. COLBERT
The City Manager explained that the City Commission could appoint themselves plus
two more members to the Board to oversee the tax increment district. The district must be
defined before the City Attorney can W%art a resolution to start the process to form said
district.
The Commission requested the City Attorney be present at the next work session on
October 17, 1988 to discuss the questions of the City Commission. The Commission also
requested the City Manager contact the City of Orlando and request someone from their tax
program (Block Grant) district program be present at the work session of October 17, 198~.
The City Engineer submitted a memo dated September 23, 1988 as follows:
MEMORANDUM
TO: City Manager
FROM:
Director of Engineering and Planning
SUBJECT: Reclaimed Water Distribution System
DATE':
September 23, 1988
Mr. Faison:
City Commission recently approved the award of the contract
for installation of the subject system. At the time we were
discussing the Lake Mary irrigation contract, it was noted
that certain pipes in o~ir distribution system would have to
be increased in size to accommodate the projected 750,000
gallons per day additional flow toward the west. A change
order has been negotiated with Speegle Construction, Inc. to
provide for these increased pipe sizes. Net increase under
this change order will be $129,816.50, with no change in
contract time. This change order is recommended by Conklin,
Porter & Holmes.
19 88
442
MINUTES
City Commission, Sanford, Florida
October 3,
19 88
The change order cannot actually be executed until the
contract itself has been executed by both parties, however,
it should be executed immediately after the basic contract is
executed in order to allow the contractor to adjust his
materials order to reflect additional large pipe and less
small diameter pipe. It is requested that the City
Commission approve execution of this change order by the City
Manager, conditioned upon prior execution of the basic
contract.
The Commission authorized said request be placed on the agenda of October 10,
1988.
The City Engineer submitted a work schedule for construction and beautification
of the Municipal Parking lot and explained that the wastewater irrigation pipes needed to
be installed before the repaving and curbs were in place. The
run on potable water until the reclaimed water is available.
new irrigation system will
The City will bid out this
contract and a cost comparison between the Public Works Department and the private
contracts will be done.
The City Manager submitted a memo from the City Engineer as follows:
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
City Manager
Director of Engineering and Planning
Sanford Urban Area Annexation "Outreach" Program
September 29, 1988
Mr. Faison:
This memorandum is submitted in response to recent City
Commissioner interest, and in follow-up to discussions
early this calendar year. City policy of following
"voluntary" annexation prc:edules specified in Florida
Statutes, as opposed to "referend~n" procedures cont. ri~ute~
to irregular municipal boundaries and makes difficult the
task of effective long range planning for the economic and
effective provision of urban services within the Sanford
urban area, much of which is expected to ultimately be a
part of the City. Annexations have occurred only in
response to owner initiated petitions, generally with no
direct encouragement by the City, other than the
availability of desired urban services.
It is recommended that the City Commission adopt an
aggressive "c',.treach" program to dizectly encourage owners
cf p~operty in the Sanford urban area to apply fo£
annexation during a specific period of time. This will
allow the City to aggregate individual parcels for
contiguousness and effect annexations which indisputably
comply with applicable Florida Statutes. Such an "outreach"
program should include the following elements:
Designate a specific calendar p~riod of
for the "open season".
60 to 90 dams
Waive individual annexation p~tition fees during this period.
Provide for long term time payment of utility impact
fees for service to propertiew which are already
developed at the time of annexation. (These fees
cannot be waived because of Utility Bond covenants.)
Waive the recreation/open space contribution for any
properties similarly developed at time cf annexation.
Approve a public information program to include
appropriate advertisements in the Sanford Herald and
possibly the Seminole Sentinel newspapers. This public
information program should include specific
information legarding the benefits of annexation,
including availability of utilities and response
MINUTES 4 4 3
Ci~ Commission, San~rd, Florida
Specific information should be provided regarding
comparable tax levies for property located inside and
outside of the City. Information should be provided
about where to obtain annexation forms. One or mgre
City representatives should be identified to answer
questions individually or to speak at any organized
homeowners or neighborhood group meeting.
Establish a principal staff liaison responsibility for
this program.
October 3,
The Commission requested staff to submit a marketing approach for an open season
annexation program.
A letter dated September 19, 1988 from the Sanford Gymnastics Association
requesting the City to supply a $25,000 grant to the association which will.be paid back in
two years; requesting waiver of all building permits; and for the City to pay the impact
fees for the two outside restrooms to be used by the public.
The Commission authorized the City Manager to inform the petitioner that the City
would not supply a $25,000 grant nor waiver of building permits, but would be willing to
pay the impact fee for the additional restrooms required by the City.
A proposal dated September 26, 1988 was submitted from Coopers & Lybrand to
extend their auditing contract for three (3) years. ,
The Finance Director stated that this firm is familiar with the City's operation
and has the personnel to oversee and advise the City on the controls for the new computer
systems being installed. The Finance Director and Chief Accountant recommended
consideration of an extended contract.
The Commission authorized the Finance Director to determine if a two (2) year
extension at $30,000 per year would be acceptable and place same on the agenda for October
10, 1988.
Design Service Group submitted on behalf of Miller Brothers Partnership a petition
for annexation and a request for water service for a proposed Handy Way store at the
corner of SR 46 and CR 415. The City Manager recommendel the developer be permitted to
extend water service to the property, w:th no City participation.
The Commission requested the City Manager to contact the developer with said
recommendation and report ~ack to the City Commission.
There being no further business, the meeting was adjourned.
'' -~AYOR
ATTEST:
19 88