082189-WorkSessionMINUTES
City Commission, Sanford, Florida
283
19 89
The City Commission of the City of Sanford,
City Manager's Conference Room in the City Hall in the
o'clock P. M. on August 21, 1989.
Florida,
City of
met in Work Session in the
Sanford, Florida, at 4:00
Present:
Mayor-Commission Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert Thomas
Commissioner Lon Howell
Commissioner A.A. McClanahan
City Manager Frank A. Faison
City Clerk Janet R. Donahoe
The meeting was called to order by the Chairman.
The first item of business was discussion of Beachfront Enhancement
Briggs, Chairman of the Tourism Committee of the Greater Sanford
and Protection. Shaun
Chamber of Commerce,
appeared to speak on behalf of the Tourism Committee. Mr. Briggs reported that the
Committee would like to attain a solution to stop the erosion of the beachfront, upgrade it
and keep it from shifting into the channel that's in front of the Holiday Inn beachfront
property.
through the
Wang. Mr.
beachfront
drawings.
$10,000.00,
drawings.
He further stated that the committee's objective is to undertake a study
University of Florida's Coastal Oceanographic Engineering Department by Dr.
Briggs indicated that Dr. Wang is requesting $5185.00 for his study of the
and
Mr.
and
from that study, an engineering firm could produce detailed engineering
Briggs reported that the drawings would cost between $5,000.00 and
the Tourism Committee is requesting the City to fund the study and
Memo submitted from Director of Engineering and Planning, as
follows:
July 17, 1989
TO:
FROM:
~---- '- MEMORANDUM
City Manager
Director of Enginemqng and Planning
SUBJECT: Stabilization of Beach at Lake Monroe Marina
Mr. Faison:
On July 14, 1989 I attended a meeting with Dr. Wang of the University of
Florida Coastal and Oceanographic Engineering Department. This meeting had
been set up by Mr. John Gardner and Dave Fart to explore various alternatives
for stabilizing the beach to better support sailing activities while not contributing
to siltation of the nearby dredged ship channel.
A number of alternatives were discussed. Dr. Wang was of the opinion that
a likely method of achieving the desired g0al was to create a "perched beach" by
erecting a low berm of stable material such as rip-rap parallel to the beach some
distance off the beach. In this case, the location of the channel would serve as
a limit to the distance from berm to the beach since the berm must not conflict with
the near edge of the ship channel.
The purpose of the berm would be to provide a retaining structure behind
which sand could remain stable at a shailo~ver depth than presently. This higher
elevation of stable sand would in turn be manifest in a higher elevation of sand on
the beach itself. This would allow the nourishment of the beach, as was
previously done, without problems relating to siltation of the channel.
Dr. Wang indicated that perhaps this off shore retaining structure should
extend generally from the easterly to the westerly ends of the Marina Island in
order to eventually provide enhanced beach over that entire distance. He noted
that there was normally some "raveling" near the ends of the structure and this
would have to be carefully studied since the access to the east and west Marina
basins are located close to the proposed ends of the structure.
.......... 284
City Commission, Sanford, Florida
August
19 89
Dave Fart asked if it would be feasible to have any significant progress
underway by December 1989, the time of the Citrus Bowl Regatta. Dr. Wang
indicated he needed to study the problems in greater depth, and probably learn
significantly more about the existing lake bottom, including gradient, nature of the
lake bottom material, and the bearing capacity of the lake bottom to support the
under water structure to be created. He gave no time table for any of this work
and indicated he would be in touch with either me or Dave Fart. ' He stated he
felt the need to study actual conditions during winter storms when much past
erosion has occurred. Based on this factor, I would foresee no physical progress
before December 1989. ~ ~~
WAS: mca
The Chairman requested this item be placed on the Late Agenda for the next Regular
Meeting on August 28, 1989.
The next item of discussion was a request to renew Excess Worker's Compensation
and Claim Handling. Memo submitted from the Personnel Director as follows:
0¢ ~'~
AUGUST 16. 1989
MEMORANDUM
VIA:
FROM:
SUBJECT:
MAYOR AND CITY COMMISSION
REQUEST TO RENEW "EXCESS
INSURANCE AND CLAIMS HANDLING
WORKER' S
COMPENSATION"
The purpose of this memorandum is to provide basic information as
to the City's current Worker's Compensation insurance and claims
handling scenario vs. the proposal for renewal coverage, and to
make recommendation regarding same.
CURRENT EXCESS INSURANCE
PROPOSED EXCESS INSURANCE
PROVIDER:
RETENTION:
Employers Reinsurance Corp.
(Ea. Accident or Disease):
$175,000
PROVIDER:
RETENTION:
Florida League of Cities
(Ea. Accident or Disease):
$150,000
CIVIL
SUITS:
PREMIUM:
(Ea. Accident or Disease): CIVIL
A) Emp. Liab. - $ 100,000 SUITS:
B) Umbrella Cov.- $5,000,000
$25,936 PREMIUM:
(Ea. Accident or Disease):
A) Emp. Liab. - $ 850,000
B) Umbrella Coy. - $ 10,000,000
$29,701
CURRENT CLAIMS HANDLING
PROVIDER: Insurance Servicing.~
Adjustment Co. (ISAC)
PREMIUM: $10,125
PROPOSED CLAIMS HANDLING
' PROVIDER:
Insurance Servicing
Adjusting Co. (ISAC)
PREMIUM: $10,125
TOTAL CURRENT: $36,061 TOTAL PROPOSED: $39,826
MINUTES
City Commission, Sanford, Florida
Aug~]~t 21
285
19 89
~emorandum
Excess Worker's Comp.
Page 2
BACKGROUND: The City's current "Excess Worker's Compensation"
insurance and claims handling portfolio has been in effect since
October 1, 1988 and is due to expire September 30, 1989. In
short, this insurance establishes a "ceiling" in terms of limits
of liability exposure in the event of work-related illness or
injury.
EXAMPLES
If an employee becomes ill or injured as a result of a work-
related incident, the City is responsible for the first
$175,000 (current) and is relieved of further exposure up to
$5,000,000 (current).
If the City were sued as a result of a work-related illness
or injury, the City is responsible for the first $100,000
(Current) and is relieved of further exposure up to
$5,000,000 (current).
ANALYSIS: In terms of cost effectiveness, the current insurance
coverage outlined previously has proven to pay for itself. If
the City had been 100% self-insured as in prior years, liability
to date would have exceeded $250,000 with an estimated $500,000
exposure by FY/89 end. Our insurance has effectively limited
the City's liability to $175,000.
The proposed scenario enhances our posture in a positive way at
minimal cost increase. In example $1 above, the City liability
exposure would be reduced from $175,000 to $150,000 effectively
reducing our immediate exposure. It would also raise the limit
of long-term exposure from $5,000,000 to $10,000,000 cap.
In terms of the potential for lawsuit exposure, although the
City's initial responsibility is increased from $100,000 to
$850,000 the likelihood of occurrence is minimal per League of
Cities data. "Suits of this nature are rare".
RECOMMENDATION: In light of FY 88/89 experience, it is
recommended that the City Commission approve the "Excess Worker's
Compensation" insurance and claim handling as proposed and pre-
sented in this memorandum. It is further recommended that the
City Commission authorize the City Manager to execute this
agreement to become effective October 1, 1989.
TM/jr
OC:
Finance Director
File
The Commission requested further information regarding the proposed Employee
Liability and Umbrella Coverage amounts, and requested this item be place on the Late
Agenda for the next Regular Meeting on August 28, 1989.
The next item on the agenda was consideration of renewal agreements for Health and
Life Insurance for fiscal year 1989/90. Memo submitted from the Personnel Director as
follows:
286
..... M!NU S
City Commission, Sanford, Florida
__~Mj g'n s '1- 21 .
19 89
MEMORANDUM
AUGUST 14~ 1989
,r,,o,:
VIA:
FROM:
SUBJECT:
BACKGROUND The City's current insurance providers are Blue
Cross/Blue Shield and Health Options both of which are due to
expire on September 30, 1989. In order to obtain a divergence of
opinion as to direction for FY 89/90 insurance programs, the
Personnel Director formed an insurance committee comprised of the
following:
INSURANCE COMMITTEE
Whitey Eckstein
June Strine
Herb Shea
Tom Hickson
Billy Magnet
Rick Holloway
Jim Jernigan
Sybil Witliamson
Jerry Herman
Rosa Rotundo
Elsie Marforio
City Commission
Benefits Technician
Police Department
Fire Department
Utilities Department
Engineering Department
Parks & Recreation Department
Finance & Admin. Svcs. Department
Public Works
Retiree
Retiree
The purpose of the committee was of a dual nature. The primary
focus was to review and compare the City's existing coverage and
rates with proposals from our current providers along with
similar benefit plans offered by surrounding municipalities. The
end result was to come to a group consensus and recommendation as
to the best possible' course to take assuming the best possible
coverage to employees and retirees at the most favorable rate
structure. All data provided to the committee is attached for
your information and review (See Attachment).
The secondary role of the committee was to consider the ever
increasing volume of existing and proposed Federal legislation;
to evaluate impact on the employee and retiree population; and to
consider possibilities of reducing future rates while providing
the best coverage to all concerned. This phase of the committee
is to be of a continuing nature and will provide input into
future course of action and potential restructuring of employee
and retiree benefits.
PURPOSE - It is the purpose of this memorandum to provide
'information and make recommendation, based on the committee's
analysis, as to the most favorable health and life insurance
option available for implementation effective October 1, 1989.
This option is as follows:
MINUTES 2 8 7
City Commission, Sanford, Florida
Auqust 21
19 89
RECOMMENDED OPTION (UNANIMOUS AGREEMENT)
BLUE CROSS/BLUE
100 Deductible (Single)
200 Deductible (Family)
90/10 Network Reimbursement
80/20 Non-Network Reimbursement
$1,000 Maximum (Out-of-Pocket)
HEALTH OPTIONS
No Deductible
$ 5.00 Co-Payment
$ 3.00 Generic Presc.
Pay 100% Benefits/
(approved services)
$25.00 Emergency Co-Pay
PRESCRIPTION DRUG CARD
$ 5.00 Brand Name
$ 3.00 Generic
HEALTH INSURANCE BLENDED RATES
Single - $132.79
Dependent - $215.98
LIFE INSURANCE RATES
.65 per $1,000
.07 per $1,000 (AD & D)
* Life Insurance Rates were increased fro~ $ .57 per $1,000 and
$.07 per $1,000 (AD & D) in previous year's agreement.
RECOMMENDATION
1. It is the recommendation of the Insurance Committee and staff
that the aforementioned health and life insurance scenario be
approved by the City Commission for implementation effective
October 1, 1989.
2. It is recommended that the City Commission authorize the City
Manager to execute this agreement as appropriate.
3. It is recommended that the Insurance Committee continue in
force and make periodic reports to the City Commission as to
possible restructuring of future employee and retiree benefits.
TM/jr
Attachment
cc: File
The Commission commended the Personnel Director for forming the insurance
committee, and authorized this item to be placed on the August 28, 1989 Late Agenda.
The next item of business was a request for Mill Creek Drainage Basin Preliminary
Engineering and for road improvements. Memo submitted from Director of Engineering and
Planning as follows:
288 MINU S
City Commission, Sanford, Florida
August 21
19
89
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
City Manager~
Director of Engineering and Planning
Cloud Branch - Mill Creek Drainage Basin Preliminary
Engineering
August 10, 1989
Mr. Faison:
I requested $90,000.00 for complete preliminary engineering
for necessary drainage improvements for the Cloud Branch and Mill
Creek Drainage Basins as a part of my F/Y 89/90 budget. This
amount is not presently included in the budget for next year.
Jerry Herman has requested authorization for $91,827.00 of
street milling, leveling, and overlay work under the present open
end contract we have with Orlando Paving Company. I concur in the
need for this work and note that it conflicts with no projected
utility work. It is recommended that we proceed with this work
under our present contract with Orlando Paving.
His memo noted that current Gas Tax funds on hand equal
$178,090.00. Additional funds are received periodically. (Account
131-0000-541-6305, LOGT Street Drainage also shows a balance of
$765,969.96.) If City Commission authorizes the proposed road
improvements, the balance of presently available Gas Tax funds will
equal at least approximately $86,263.00. It is requested that City
Commission commit these funds, as well as approximately $4,000.00
of additional Gas Tax funds from the next allocation received, to
fund the preliminary engineering for corrections to Cloud Branch
and Mill Creek Drainage Basins. As I have previously noted, it is
highly desirable that this preliminary engineering be completed in
its entirety in order that we may intelligently select options for
longer term correction of overall deficiencies, as well as insuring
that any near term improvements to drainage facilities within those
two basins will be compatible with the overall requirements.
WAS/yea
cc: Public Works Director
City Attorney
Finance Director
MEMORANDUM
DATE:
TO:
VIA:
August 8, 1989
City Manager ~/a~
Public Works Director
City Engineer
FROM:
Assistant Public Works Director
RE:
Street Paving
Mr. Faison,
The attached list of streets had been left off of various paving
schedules due to utility work to be done on them. Three of these
streets were scheduled from the original 1985 Commission list,
(3rd, 6th & 13th). After reviewing Utility work schedules, we
find that it is clear to proceed with paving work on these street
sections.
The work will include milling, leveling, and overlaying as
needed. Cost estimates are as follows:
MINUTES
City Commission, Sanford, Florida
289
19 oc~
STREET
MILLING LEVELING OVERLAY TOTAL
@$.80/YD @$58.00/TON @$1.40/YD
W. 3rd St 8,300.00 19,638.00 19,638.00 $47,575.00
W. 6th St 3,513.00 8,343.00 8,343.00 20,199.00
W. 13th St 2,867.00 5,100.00 6,808.00 14,775.00
E. 2nd St -0- 3,550.00 5,727.00 / 9,277.00
$91,827.00
There is currently $178,090.79 available in Local Option Gas Tax
Acct. 0131-0000-541-63-03, Paving & Materials, to cover the cost
of this work.
We recommend proceeding with this work as soon as possible so we
can take advantage of Orlando Paving Co.'s extension of Bid
087/88-42 to 10/1/89 (copy attached) before it expires. This
will save us from having to do another bid in the near future.
STREET LIST FOR MILLING AND RESURFACING 8/8/89
STREET FROM TO LENGTH WIDTH RAD TOT YDS
W. 3RD ST FRENCH AVE PERSIMMON AV 4404 21.0 59 10336
W. 6TH ST FRENCH AVE PECAN AV 1845 81.0 86 4391
W. 13TH ST MULBERRY AVE PERSIMMON AV 1075 30.0 0 3583
E. 8ND ST SAN JUAN AV MELLONVILLE AV 1166 23 AVG 30 3014
TOTALS 8490 N/A 175 21324
The City Manager reported that both projects could be funded from Motor Fuel Gas
Tax monies. Further, the Director of Engineering and Planning will report back to the
Commission with a preliminary engineering study for Mill Creek Drainage Basins.
The next item was a request from Grand Romance to use Memorial Park as an
alternative dock when (a) the water level in Monroe Harbour is of insufficient depth to
operate the vessel, and (b) when the winds exceed 15 knots and the captain-in-charge
percieves that it is unsage to enter the harbour. Shaun Briggs appeared to answer
questions.
The Commission authorized this item to be placed on the August 28, 1989 Late
Agenda.
The next item of business was a review of church exemptions from payment of the
10% Utility Tax. Memo submitted from the Utility Director as follows:
290
MINU S
City Commission, Sanford, Florida
August 21
MEMORANDUM
August 9, 1989
To: City Manager
From: Utility Director /~
Re: Utility Tax Exemption - Churches
Mr. Faison:
We have received the City Attorney's opinion concerning the
exemption of the 10% utility tax on the sale of water to
churches. In summary, the City Attorney states that purchases by
churches are tax exempt when used exclusively for church
purposes. Property used as a primary residence for clergy or
members of a church would probably ~ot meet the requirement of
being used exclusively for church purposes.
The burden is placed on the church to bear the responsibility of
establishing their right to the tax exemption. Each tax
exemption must be determined on its own merits.
The City has 91 utility accounts established by churches that are
currently exempt from the 10% utility tax. Of the 91 accounts,~
we have determined that 10 should not be receiving the tax
exemption. These accounts are being used as residences.
With your approval, I plan on sending each of these 10 accounts a
letter stating that their tax exemption will be removed un~ess
additional information is submitted to validate the exemption.
NAME
1) Christian Missionary Alliance
2) Church of God
3) Grace Methodist Church
4) New Tribes Mission
5) New Tribes Mission
6) New Tribes Mission
7) First Methodist Church
8) Church of God
9) St. Paul Baptist Church
[0) First Penecostal Church
USE
Parsonage
Parsonage
Parsonage
Residence
Residence
Residence
Parsonage
Residence
Parsonage
Parsonage
ADDRESS
139 Pinecrest Dr.
911 W. 22nd St
2525 Oak Ay.
921E. 1st St.
1070 E. 1st St.
111 Lee Ave.
1818 Paloma Ave.
803 W. 22nd St., Apt.1
1104 Locust Ave.
1606 Palmetto Ave.
ACCOUNT NO.
55815-55090
39335-28380
53735-67460
93435-69570
95165-69570
95095-69570
106475-105380
39025-38060
92265-91290
4935-4580
19 89
MINUTES
City Commission, Sanford, Florida
291
The City Manager stated that the bond covenants require the City to charge the tax
on the sale of water to churches, except when the water is used exclusively for church
purposes. Further, staff wanted to clarify the exemption requirements. The Commission
indicated agreement of same.
The next item of business was a request from the
public road from Lake Mary Boulevard to US 17-92,
Resolution submitted from City of Lake Mary, as follows:
City of Lake Mary to support a
along Hospital Road as extended.
RESOLUTION NO. 328
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF LAKE MARY, FLORIDA REQUESTING AND
URGING THE BOARD OF COU1Ti~ COMMISSIONERS OF
SEMINOLE COUNTY, FLORIDA TO STUDY A~D
CONSIDER THE FEASIBILITY AND ADVISABILITY OF
ACQUIRING RIGHT-OF-WAY FOR THE DESIGN AND THE
CONSTRUCTION OF A PUBLIC ROAD FROM LAKE MARY
BOULEVARD TO US 17-92 RIGHT-OF-WAY AS
EXTENDED OR AN ALTER~ATE NORTH/SOUTH ROUTE AS
MAY BE FEASIBL~, PROVIDING FOR CONFLICTS AND
EFFECTIVE DATE.
WHEREAS, the City of Lake May, Florida has established
a task force to study the problem created by increasing traffic
on Broadmoor Avenue, Main Road and other affecte~ roads in the
Southeast quadrant of Lake Mary, Florida, whose membership is
composed of representatives of the affected neighborhoods,
Seminole Community College, City of Sanford, Florida, Seminole
County and others; and,
WHEREAS, that task force has determined that the
opening and construction of a road from US 17-92 to Lake Mary
Boulevard following existing right-of-way of Hospital Road as
extended or an alternate North/South right-of-way as may be
feasible, appears to be the most appropriate and desirable
solution to the problem of increasing traffic generated by Lake
Mary, Florida, Seminole Community College and others;
IT IS NOW THEREFORE RESOLVEDBYTHE CITY COMMISSION OF
THB CITY OF LAKE MARY, FLORIDA AS FOLLOWS:
1. That the Board of County Commissioners of Seminole
County, Florida recognize along with the City of Lake Mary,
Florida, the City of Sanford, Seminole Community College and
others, the need ~o provide an additional route for access to and
egress fro~ Seminole Community College/Five Points County Complex
for the purpose of relieving increasing through traffic on
Broadmoor Avenue and Main Road generated by the continuing growth
of Seminole Co,unity College, the City of Lake Mary, Florida,
and Seminole County in general;
2. That the Board of County Commissioners of Seminole
County, Florida authorize' and direct its staff to study the
feasibility and cost of acquiring necessary road right-of-way and
construction of an appropriate public road from US 17-92 to Lake
Mary Boulevard following existing right-of-way of Hospital Road
as extended or such other North/South rou=e as may be feasible.
3. That the Clerk of the City of Lake.Mary, Florida
forward a copy of this Resolution to the Board of County
Commissioners of Seminole County, Florida; the. Board of Trustees
of Seminole Community College~ the City Commission of the City of
Sanford, Florida~ and all other agencies and entities as deemed
appropriate; and,
4. That the'City Commission of the City of Sanford,
Florida and the'Board of Trustees of Seminole College be urged to
adopt Resolutions of like import ~rging and requesting the Board
of commissioners of Seminole County, Florida authorize and direct
its staff to study the feasibility and cost of acquiring
necessary road right-of-way and construction of an appropriate'
public road North from Seminole Community College/Five Points
County Complex to Lake Mary Boulevard following existing right-
of-way of ~ospital Road, as extended, or such other North/South
route as may be feasible for the purpose of relieving increasing
uhrough traffic on Broadmoor Avenue and Main Road generated by
the continuing growth of Seminole Community College, the City of
292 ............
City Commission, Sanford, Florida
August 21
19 89
5. That a copy of this Resolution be spread upon the
public records of Lake Mary, Florida.
6. That all Resolutions or parts =hereof in conflict,
herewith, be and the same are hereby repealed, to the extent of
any conflict.
7~ That this Resolution shall take effect immediately
upon passage and adoption.
Date0 at Lake Mary, Florida =his 3 of August,
A.D. 1989.-
Carol A; Edwards, City Clerk
CI F~ E MAR ~OR/~DA
Approved as to form and sufficiency:
Ned N. Julian, Jr., City Attorney
The Director of Engineering and Planning reported the road could serve as a
utility corridor for the City to reach the Seminole Community College more easily for
reclaimed water service, which the College has previously requested.
The Commission authorized this
Agenda.
item to be placed on the August 28, 1989 Late
Letter submitted from Seminole County Community Development inviting the City to
participate in the County's Community Development Block Grant Program for Fiscal Year
1990/91, as follows:
PLANNING OFFICE
COMMUNITY DEVELOPMENT
SECTION
COUNTY OF SEMINOLE
FLORIDA
1101 EAST FIRST STREET
SANFORD FLORIDA 32771
PHONE: (305J 321-1130 Ext. 384
August 15, 1989
Honorable Bettye Smith
City of Sanford
P. O. Box 1778
Sanford, FL 32772-1778
Dear Mayor Smith:
As you know, Seminole County was required to requalify last year
as an "Urban County" under the Community Development Block Grant
Program. The requalification process entitled Seminole County to
receive annual CDBG funding through fiscal year 1991.
At that time, your jurisdiction opted not to be included as part
of the County's CDBG Program. That action has resulted in
eliminating the opportunity for the City of Sanford to receive any
portion of the County's grant.
We have recently been authorized by the U.S. Department of Housing
& Urban Development (HUD) to allow you the option to be included
as part of Seminole County's Urban County CDBG entitlement program
for fiscal years 1990 and 1991. This would allow you to
participate in our citizen participation process in applying for
funding and would al low us to increase our grant amount by
including your 1988 population in our Urban County configuration.
In addition, you would be allowed a representative for our Citizen
Advisory Board.
Please give this opportunity your fullest consideration. You have
until 9/15/89 to notify both Seminole County and HUD (in writing)
of your election to be included. Also, we have until 10/20/89 to
submit to H~ a re~o~ution bv the c~tv =nd =~ ~v~,,~ ........ ~
MINUTES
CitYCommission, Sanford, Florida
August 21
293
19 89
Please note that the cooperation agreement, if you elect to
participate, will be effective through 9/30/91, i.e., the last two
years of the three-year Urban County qualification period. Also
note that, if you elect to participate, you cannot terminate the
agreement nor "opt out" for the remainder of the qualification
period.
Please contact me if you have any questions.
what I can. Thanks.
Since rely,
Buddy_ Ba[agia,
Principal Planner,
Community Development
BB:gn
cc: Frank Faison
Bill Simmons
Charles Rowe
I will be glad to do
Charles Rowe, Sanford Community Development Specialist, reported that the
invitation was only extended for one fiscal year which means the City would have to sit out
one year, and that the City's prospects for receiving a small cities loan weren't very
good. He further stated that the City has about 21% of total County low to moderate income
population, and the County has been getting about 1.5 million a year from HUD, so the
City's pro-rated share is about $313,000. The Director of Engineering and Planning
reported he has prepared a letter to the County asking them to reconsider the $170,000
previously re-allocated from Sanford to Altamonte Springs, and the City could consider
stating that if we rejoin we would get a fair share of the grant. Mr. Simmons stated that
the County could get more money if they include Sanford, and an agreement could be drafted
to provide a fair share to Sanford.
The Commission authorized preparation of a modified interlocal agreement with the
County, incorporating the City's requirements to join the County's Fiscal Year 1990 and
1991 Community Development Block Grant Program as described above.
The next item on the agenda was discussion related to the use of the City's
Reserve Funds. The City Manager reported (a) pending Workers Compensation Claim which will
need to be funded, (b) that the Con%mission has talked about purchase of approximately 9.92
acres on 17-92 across from Sanford Middle School for a new Central Police and Fire
Station, (c) about purchase of land for a regional park, but has not addressed the funding
for same.
Memos submitted from Personnel Director and Director of Engineering and Planning
as follows:
............................. MINU $
City Commission, Sanford, Florida
August 21
19 89
MEMORANDUM
AUGUST 14, 1989
TO: MAYOR AND CITY COMMISSION
VIA: CITY MANAGER ·
35{OM: PERSONNEL DI~CTOR
SUBJECT: WORKER'S COMPENSATION LIABILITY ANALYSIS
RE: GORDON REID
BACKGROUND - On July 3, 1989, Officer Gordon Reid was involved
in a work-related accident which resulted in serious injury. It
appears at present that this injury can best be described as
"long-term" with possible disabling consequences; To date,
Officer Reid is still receiving intensive care treatment.
PURPOSE - It is the purpose of this memorandum to provide
information and assessment as to the probable City liability in
terms of worker's compensation for both short and long-term
potential. At present, the City's specific "Excess Worker's
Compensation" policy provides for a liability retention of
$175,000 for each claim. Simply put, the City is responsible for
the first $175,000 per claim for worker's compensation accident
or illness. Further, the City's liability again is reinstated if
the illness or injury exceeds $5,000,000.
The City purchased this "Excess Worker's CompensationS' insurance
on October 1, 1988. Prior to that time the City was 100% self-
insured.
In analysis of the City's insurance policy as it relates to
Officer Reid's situation, the following considerations are
offered:
The monetary claim to date, after 1½ months of care is
estimated to be in the vicinity of $250,000. This has
been verified through our insurance carrier and Orlando
Regional Medical Center. The City is liable for
$175,000 of that amount.
The medical evaluation of Officer Reid's condition
would suggest that the possibility of a short-term
recovery is not likely.
Assuming little or no change in Officer Reid"s medical
situation it is estimated that the potential of
reaching the $5,000,000 limit of insurance protection
could be realized in twenty (20) months.
RECOMMENDATIONS
Realizing that the first $175,000 liability has already
been reached, it is recommended that this amount be
identified in FY 89/90 budget and "earmarked" as such
for payment regarding this injury.
Assuming that a "worsening" medical scenario may be
realized, consideration should be given to long-term
exposure in excess of the $5,000,000 protection
described above.
TM/jr
cc: File
MINUTES
City Commission, Sanford, Florida
August 21
295
]989
August 1, 1989
MEMORANDUM
TO:
FROM:
SUBJECT:
City Manag~7~
Director of Engineering and Planning
School Board Property on French Avenue
Mr. Faison:
In follow-up to discussion at the last City Commission meeting, I
contacted Seminole County School Board and have obtained copies of
three appraisals of the 9.92 acre property which were obtained by
the School Board, These appraisals have effective dates between
March 30, 1988 and April 15, 1988. The appraisers, effective
dates, and estimated values are as follows:
Irwin, Tuck, Connor & Young
3/31/88 $765,000
Taylor Appraisal Company
3/30/88 $951,000
Cliff Jordan, Inc.
4/15/88 $540,000
AVERAGE $752,000
The asking price of this property, as indicated by the attached
letter from John Sauls Agency is $615,000. This asking price is
approximately 82% of the arithmetic average of the three
appraisals. These appraisals are approximately 15-months old, and
it would be reasonable to expect some possible escalation in
estimated land value, simply by the operation of inflation. I
would therefore expect a new appraisal, if commissioned by the City
of Sanford, to show an estimated value, today, at least as high as
the $615,000 asking price.
The three appraisals together with the letter from John Sauls
Agency, dated July 13, 1989 are attached for your review.
WAS:mca
MEMORANDUM
TO: City Manage~7~/
FROM: Director of Engineering and Planning
SUBJECT:
August 17, 1989
Proposed Sports Complex - Land Requirements
Mr. Faison:
At my request, Jim Jernigan has prepared the attached memorandum
which documents critical dimensions and overall acreage
requirements for a sports complex such as might be built by City
of Sanford. In considering various parcels of land as possible
sites for a sports complex which is essentially a "community park",
these factors are very important.
Several potential sites have been discussed at various times.
These include the School Board property on French Avenue, property
west of Goldsboro School owned by a group of investors including
Stan Sandefur, and property belonging to the ZOM Corporation
immediately south of Hovnanian Park.
Based on the attached memorandum, the School Board property on
French Avenue contains less than half the necessary acreage to
accommodate a sports complex.
............... MINU
City Commission, Sanford, Florida
August 21
19 89
The "Sandefur Property" west of Goldsboro School contains slightly
over 65 acres. Although some is "wet" and would not be suitable
for park land, I believe there is clearly sufficient acreage in
this parcel to accommodate the sports complex, plus perhaps
providing a site for consolidation of City shops presently
scattered among a number of locations and storm drainage retention
ponds for the Mill Creek system. Mr. Sandefur has indicated to the
City Planner that "very favorable terms" could be arranged for
purchase of the property. ¥
The "ZOM Property" Tract E contains approximately 32 grogs acres
(25 net acres) at a probable price of between $30 and $35,000 per
acre.
Faced with the prospect of land purchase cost in the $1 million
range, I have reviewed all City owned properties for possible
suitability for development as a sports complex. The only
undeveloped property of sufficient size which might be suitable is
located at Sanford Airport. The area north and west of Golden
Lake, including the present recreation site and the golf driving
range could be utilized in conjunction with a new entrance off of
Onora Road. The Airport Master Plan identifies this area for
"future commercial/industrial and aviation related activities
without Airport access". Additional information and details could
be developed if desired.
WAS:mca
The Commission agreed with the use of reserve funds to back up (a) pending
Worker's Compensation Claim, and for (b) "School board property, and for (c) regional park
property, and authorized the City Manager to study alternatives, and report back to the
Commission.
Commissioner Howell suggested a joint venture with the County for a recreation
center.
The next item of business was a review of the fiscal year 89/90 Classification and
Pay Plan. The Personnel Director submitted a plan including 3% COLA, presented in
accordance with Budget deliberations, and to be adopted by Ordinance in September. Memo
submitted from the Personnel Director as follows:
AUGUST 8. 1989
MEMORANDUM
VIA:
FROM:
SUBJECT:
MAYOR AND CITY COMMISSION//
REQUEST FOR APPROVAL - FY 89/90 "CLASSIFICATION AND PAY
PLAN"
BACKGROUND:
Each year the City Commission is charged with the ~esponsibility
of formally approving the "Classification and Pay Plan" for the
upcoming fiscal year. This approval is routinely accomplished
via Ordinance. Currently, Ordinance No. 1965, is in effect and
will expire on September 30, 1989. The "Classification and Pay
Plan" is that document which encompasses the following:
MINUTES
City Commission, Sanford, Florida
297
Au_~us t 21
19 89
The total complement of "authorized positions" by
number and type as addressed in each Department's
budgetary requests.
The "Pay Plan Administration Guidelines" which outlines
the rules for implementation and C.O.L.A.
recommendation of 3%.
The actual "Pay Plan Schedules" which assign
appropriate classifications (job titles) to
corresponding salary levels.
The complete, unabridged "Occupational Index" which
contains all "official" position descriptions for each
classification.
Ail changes (reclassifications, regrades, new positions) which
are contained in the FY 89/90 Budget are specifically encompassed
into the FY 89/90 "Classification and Pay Plan".
PURPOSE:
It is the purpose of this memorandum to request that the City
Commission approve the "Classification and Pay Plan" for FY 89/90
implementation to become effective October 1, 1989. It is
further requested that the City Commission authorize and direct
the City Attorney to prepare the proper documents to effect said
implementation to become effective October 1, 1989.
TM/jr
cc: File
There being no further business the meeting was adjourned.
CITY CLERK
MAYOR