120489-Workshop Meeting · NUTES' _ .....
City Commission, Sanford, Florida December 4,
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19 89
The City Commission of the City of Sanford, Florida, met' in Workshop Meeting in the
Clcy Manager's Conference Room in the City Hall, Sanford, Florida, at 4:00 P. M. on Monday,
December 4, 1989.
Present':
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas
Commissioner A. A. McClanahan
Commissioner Lon Howell
City Manager Frank A. Faison
City Clerk Janet R. Donahoe
Absent: City Attorney William L. Colbert
The meeting was called to order by the Chairman.
Cultural Arts Center.
A. Rental Guidelines.
follows:
The City Manager submitted a Memo dated November 1, 1989, as
MEMORANDUM
November 1, 1989
TO:
FROM:
RE:
MAYOR AND CITY COMMISSION
CITY MANAGER
CULTURAL ARTS BUILDING RENTAL GUIDELINES
The schedule of completion of our Cultural Arts Building has
prompted the necessity for the establishment, of- guidelines of
type of community use and a reasonable fee schedule
to help off-set the City of Sanford's direct "out-of-pocket
expense" or operation'.
We do not want to compete with the services now offered at
the Civic Center, but want to provide a new "opportunity
for use" to organizations'that would like this particular
location.
Since it will be necessary to provide a custodial "key man"
for the building, the. City should recoup' that cost as well as
the electrical cost of heat and air conditioning.
These items are not inexpensive in our operational cost.
Please note that the Cultural Arts Center will not have
kitchen or food preparation facilities. This factor alone
will dictate a diversity of use from the SanfordCivic Center.
Consideration should be given to catering as a permitted
activity or not. Rates recommended for the Cultural Arts
Center are comparable to the Civic Center Annex and are as
follows:
Class "A"
$15.50 per hour
or $100-maximum
Class "B"
$10.50 per hour
or $ 75-maximum
Class "C"
$ 9.50 per hour
or $50 maximum
Class A Lease
A Class "A" Lease is that person or organization which
wishes to lease the Civic. Center facility for the purpose of
profit or private gathering whereby the.. selling of tickets,
private invitations, and the general public is-excluded
except through the purchase ora ticket' or "donation" either
prior to, during, before or after the conclusion' of the
event.
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City Commission, Sanford, Florida
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Class B Lease
A Class "B" Lease is person's, civic clubs, fraternal'groups;
all of. which are based in Sanford are eligible. All churches
located in the City of Sanford are eligible for Class "B"
rates. Any organization whose event will be beneficial to
the community's, educationr health or welfare.
Class C Lease
A Class "C" Lease is a
Individually or collectively who
service through charitable fund
Civic Center.
combination of' Class "B".
wish to provide community
raisers held in the Sanford
Use of alcoholic beverages shall be $50.00 above daily
maximum. Consideration should be made as to whether an off
duty police officer will be required or not.
The City of Sanford reserves the right to require a minimum
of two (2) hours rental on all leases.
Who Qualifies for Use?
Under the recommended rate schedule any group would qualify
for the privilege of leasing the Cultural Arts Center. Their
rate of payment would be determined by their own philosophy
or group objectives.
Director recommends a Special Agreement be worked out with
the Art' Association for free use of the Cultural Arts Center
in swap for their service in providing paintings for City
Hall and the Cultural Arts Center". Pictures to be changed
out on regular time periods.
An example of groups who may wish to use the facility for
leasing for meetings:
B)
C)
Art groups, Recitals, etC.
Sanford Numismatics Clubs...Bottle & Hobby
Club and other'hobby clubs
Music Ensembles., Trios~ or Piano Concerts
Receptions
Additional use may be generated for special events to be
named later.
Encouragement of Cultural Group Use
The use by local.
of the Class:"C"
Commission.
cultural groups could be encouraged by use
rates and/or by special director of City
Who would administer the leasing?
The Parks Department will accept', classify
leases.as.they now.do for the Civic Center.
and process all
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James R. Jernigan', Director of Parks, appeared to answer questions. Mr. Jernigan
repor'god he has received a lot of inquiries about leasing the Cultural Arts Center for
events such as small wedding receptions and business meetings, and that the Art Association
The consensus'of the Commission was
is amenable to lease terms, outlined in'the above memo.
to:
Limit the use of the building to cultural related affairs, and authorize the
Director of Parks to refer any other requests which may' be appropriate uses; but
do not meet the "cultural-related" guidelines, to the City Commission.
Prohibit alcoholic, beverages.
Prohibit smoking.
Furnishings'; The City Manager submitted a Memo from' Administrative.. Services
Chief, as follow:
MEMORANDUM
TO: CITY MANAGERShiP/
FROM: ADMINISTRATIVE SERVICES CHIEF~/q~/
VI A: FINANCE DIRECTOR
DATE: November 28, 1989
RE: Furnishings for the Cultural Arts Center
Per our discussion of Monday, November 20, 1989, the following is
a possible combination of the furniture selections presented by
Sweeney's Office Furniture. Mr. Simmons viewed the selections
and concurs with your assessment that they are in line with the
architectural style of the remodeled Cultural Arts Center. Mr.
Simmons also suggests the possibility of establishing a volunteer
committee to gather donated furnishings of the time period during
which the building was originally constructed (circa 1920).
Catalog # Item
Unit Price # of units
Total Price
8872 Conference 374.50 2 $ 749.00
table
167 Large Chair 355.25 4 1421.00
126 Table Chair 240.25 14 3363.50
$ 5533.50
The two tables and fourteen table chairs could all be used in one
room (wing) or split between the two wings. The large chairs are
appropriate for the entrance way or could also be used at the
tables for additional seating.
Pictures are attached for your perusal. The catalog (with the
color pictures) and the material swatches are in the accompanying
folder.
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City Commission, Sanford, Florida
The City' Manager reported Staff has priced a few items, and has asked, for. ideas
on Lhe style of furniture appropriate' for use in the restored Cultural Arts Center.
Fuz'ther, the. City Manager recommended that the City ask for an interior:decorator to .donate
their services to help choose fabrics and make a "wish'.list" of. items for the Cultural Arts
Center, and the. City could, ask for donations of such items, or could purchase them. The
Commission concurred., and requested: to review~ the list when complete.
FRS Opt-Out effort sponsored by Florida League of Cities. The C~tY. Manager submitted
a Memo from the-Personnel Director, as follows:
OFFICE OF PERSONNEL
MEHORRNOUM
NOVEMBER 8, 1989
VIA:
FROM:
SUBJECT:
MAYOR AND CITY COMMISSION
·
FLORIDA ~T~ SYS~
~ OF CITES
(FRS)
OPT'OUT EFFORT SPONSORED BY FLORIDA
During the early 1970's the City of Sanford was afforded the opportunity to
participate in the Florida Retirement System. The City did elect to participate
and has done so since that time. As noted on Attachment ~1, the contribution
rate by the City has increased from 4% to a projection of 17.43% for 1993.
Beginning in'1990 the rate will include .48% required ~y Florida Statute.
It has been the position of the Florida League of Cities for the past few years
that many aspects of the FRS should be questioned and scrutinized by
participating agencies to the point that "opting-out" of FRS could prove to be a
viable alternative. The items of contention are outlined in the resolution
marked Attachment #2. PARTICULAR ATTENTION IS DIRECTED TO THE LAST TWO (2) ITEMS
OF THE RESOLUTION. Staff's concern with the resolution centers around the
reference to all employees and will be addressed later in this text.
DISCUSSION:
It is the purpose of this memorandum to provide information and raise those
issues necessary to enable the City to evaluate it's position to decide if
pursuit of this endeavor is warranted. Under the provisions of the proposed bill
sponsored by Florida League of Cities (Attachment $3) several items warrant
consideration:
Cities would be permitted to revoke participation in FRS via Ordinance
submitted no later than October 1, 1990 to become effective January 1,
1991. Notice is called to pages 2 and 3 (lines 30, 31, 1, 2, 3 4, 5).
There is an obvious discrepancy in this wording of the bill compared to
the wording described in the resolution (Attachment #4, last 2 items).
This creates a major issue as to who it addresses; Is it all employees,
or future employees?
The bill calls for the City to provide a retirement plan comparable to
that provided by FRS with a certified actuarial report illustrating
cost to the City of providing said plan (See page 4, lines 22-28).
This raises the question as ~o whether or not the City's plan should
only have ~o meet the "comparable" test upon revocation from FRS or
would the City be required to continue to be comparable with FRS as t~
FRS contributions continue to rise? If the latter is true, where is
the cost savings to the City?
It should be noted that this entire issue is not being presented with
all the facts! Of the 105 cities currently participating in FRS, only
40 have expressed any desire to withdraw. This was confirmed with
Carol Marchner, Florida League of Cities. It should also be noted that
those 40 do not all agree with the bill as written.
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CONCLUSIONS/RECOMMENDATIONS:
It is concluded by this office that although FRS does indeed have some
"drawbacks" in it's system, the solution offered by Florida League of
Cities as it is written is somewhat ambiguous a~d has the potential of
adversely affecting employees who will have no choice in continued
participation. --
It' is concluded by this office that a total "opt-out", affecting all
employees, is more beneficial to entities with high turn-over rates.
This City's work-force is considered to be relatively stable with less
than average turn-over rates. The vast majority of current employees
are "long-term" employees that definitely would be adversely affected
by "opting-out" as the resolution proposes.
It is recommended that the City not participate in this endeavor as it
is proposed. It is further recommended that until such time as all 105
cities provide input into this issue, coming to some kind of consensus
opinion, pursuit not be followed.
TM/Jr
Attachments:
1- Projected Contribution Rate Schedule
2- Florida League of Cities "Sample" Resolution
3- Florida League of Cities Proposed Bill
4- Letter from Carol Marchner, FLC Staff
cc: File
T~= City Manager reported there are a lot of unanswered questions to explore be[ore, making
any decision. The concensus of the Commission was to authorize Staff_to monitor the issue
and report back to the City Commission as necessary.
3. Skate Board Ramps..
follows:
The'City Manager submitted a Memo from. the Building Official, as
MEMORANDUM
DATE:
TO:
VIA:
November 29, 1989 j
City Man ages~&~/
Director of Engineering & Planning
FROM:
Building Official/~~--
SUBJECT: Skate Board Ramps
Per your request I have
Cities and Seminole County
regarding skate board ramps.
contacted several of the surrounding
to see if they had any regulations
1. City of Casselberry - Only allowed in residential areas with
permission from City Commission.
2. City of Orlando - Requires a site plan and takes it in front
of Planning and Zoning Board.
3. Winter Springs - Allows them but requires permit and falls
under the noise ordinance and only allowed to be used from
8:00 a.m to 10:00 p.m.
4. City of Altamonte Springs - Does not regulate them at all.
5. City of Lake Mary. - Allows them only on private property.
6. City of Longwood - Requires them to meet setbacks and requires
building permits. A Conditional Use is required and go in
front of the City Commission which the Commission sets the
restrictions.
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MINUTES
City Commission, Sanford, Florida
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7. Seminole County Requires them to meet set backs and a
building permit if it is classified a permanent structure.
8. I also contacted the Florida Inovation Group and they4~-i!! se~%
2~ sanding mo some information on this.
I recommend that we possibly consider requiring them to meet set
back requirements~ such as: only be allowed in rear yard, not
closer then 10' from side and rear property lines. No building
permit is required as I feel that the City could possibly have
some liability if something was to happen to someone on the ramp
if we had approved the ramp. We also do not have any guide lines
on how one should be built.
Also, at this time, we do
playhouses or tree for~s.
in this catagory.
not require permitting on children's
I feel that the skateboard ramps fall
If we do decide to
guidelines as far as
permit.
require permitting we should have some
what size it would have to be to require a
Gary Winn, Building Official, appeared to answer questions. The City Manager
recommended the City not issue permits because of the liability factor. Further, skate
board ramps could be controlled by identifying them as a structure not permitted in side
yard set-backs. The concensus of the Commission
draft an ordinance to restrict skate board ramps,
City Commission.
was to authorize the City Attorney to
and to forward same for review by the
Regulation of Yard Sales. The City Manager submitted a Memo from
Official and from the Building Official, as follows:
MEMORANDUM.
November 29s 1989 .~
TO: City Manage
PROM: Licensing O;[ficial'/Building Official~~'~-'''~
SUBJECT: Yard Sales
The Licensing and Building Divisions would like for the City
Commission to discuss and consider the adoption of an ordinance
to regualte "yard sales, garage sales & carport sales"
We have numerous complaints of businesses being run from the home
and being called yard sales.
We have offered several alternatives to the problem as follows:
Maximum of two (2) sales per calendar year.
Maximum of three (3) consecutive days per sale.
A permit be issued at a fee of $5.00 per sale.
Ail signs be removed the last day of sale.
Maximum of two (2) sales per calendar year.
Maximum of three (3) consecutive days per sale.
All signs be removed that last day of sale.
No permit required.
3. No restrictions on "Yard, Carport, or Garage Sales.
"Yard, Carport, -or Garage Sales" are not allowed in the City
Limits of Sanford.
The Licensing Official
alternative number 2.
and Building Official recommend
the Licensing
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Agenda.
The concensus of the Commission was to place same on the December 11, 1989 Late
5. Regulation of noise. The City Manager submitted a copy of the City of Ormond Beach,
Florida's, Ordinance No. 89-35, regarding regulation of noise.
The Police Chief reported that loud noise emanating from a moving vehicle is a
motoring (vehicular) hazard, and would lessen the ability of a driver of such a vehicle to
hear warnings, including those from persons or other vehicles. The Police Chief and the
City Manager recommended that if the sound emanates from a moving vehicle, that the
citation be handled as a traffic infraction, and to issue a summons which would be
answerable to a county judge on a certain date. The concensus of the Commission was to
authorize the City Attorney to draft an ordinance to include the City of Ormond Beach,
Florida's noise regulations, and to include noise from a moving vehicle as a traffic
infraction, and to forward same for review, by the City Commission.
6. Proposed Fees for Small-Scale and Large-Scale Comprehensive Plan Amendments.
Manager submitted a Memo from the City Planner, as follows:
The City
FROM THE _~;ANFORD
PLANNER~/~
Novembe{2?. 1989
CiTY
TO:
VIA:
SUBJECT:
J
City Manag~%/~7~ '
Director of Engineering and Planning
Additional Fees for Land Development Regulations
The enclosed Exhibit A reflects recommended additional Land Development
Regulation fees based on the need for a small-scale comprehensive plan amendment
fee plus the need to increase fees for anticipated large scale development which
will involve additional advertising and staff review effort. Recommend that the
City Commission consider these fees at the next available worksession with the
additions to be adopted by resolution at the following City Commission meeting.
Exhibit A
Fee Schedule for Land Development Regulations, Addition
City of Sanford, Florida
November 22, 1989
Application for a Small-Scale Amendment
to the Comprehensive Plan
Special Fees for Large Scale Development (5)
$ 150.00
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City Commission, Sanford, Florida
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Application for Proposed Planned Development
Project Rezoning Review (Includes Master Plan)
Site Plan Review
Engineering Plan Review
Preliminary Subdivision Review
Final Plat and Improvement Plan Review
Reapplication for Certificate of Completion
$ 500.00
$ 500.00
$ 500.00
$ 5O0.00
$ 5OO.O0
$ 100.00
(5)
Includes any proposed development that is defined as a Development of
Regional Impact pursuant to Chapter 380, F.S.
Jay Marder, City Planner, appeared to answer questions and reported the proposed
fees would cover what we do as far as advertising is concerned, but are not geared to
paying for Staff expense. The concensus of the Commission was to place the item on the
December 11, 1989 Late Agenda.
7. December 11, 1989 Regular Agenda. The Commission reviewed same.
Item No. 1: Bill Simmons, Director of Engineering and Planning, reported that Larry
Blair wants to use mulch instead of paving in a commercial area, and the Land Development
Regulations to not permit same. He reported the location is very flat, which makes mulch
difficult to maintain. Further, one alternative would be to use pervious concrete, which
is slightly more expensive than regular concrete.
Commissioner Howell reported he would be unable to attend the December 6, 1989
Special Meeting of the City Commission, and the December 6, 1989 Organizational Meeting of
the City of Sanford Financing Corporation, Inc.
Commissioner Eckstein suggested the City investigate the possibility of trading
Chase Park to the Seminole County School Board, for use in expanding their offices, in
exchange for use of Seminole High School properties such as the athletic fields and the gym
to provide recreational facilities for youth, in conjunction with tutoring programs. The
Commission concurred, and authorized the City Manager to contact Bob Hughes,
Superintendent, tell him the City would be very interested in such an arrangement, and ask
for a response from the School Board. The Commission further authorized the City Attorney
to research the document whereby Chase Park was donated to the City of Sanford, to
ascertain if the property could be traded for a municipal purpose.
Commissioner McClanahan reported receipt of a letter from the Department of
Corrections, and authorized the City Manager to contract them and let them know we like the
idea, and will utilize their services when needed.
The Director of Engineering and Planning reported receipt of a telephone call
from a person questioning the appropriateness of the Post Office installing neighborhood
mail boxes instead of delivering mail to each door. He reported the Post Office
representative reports they are doing this as a money saving maneuver, and that where they
find it cost effective, they are putting them in the street right-of way, just as a private
citizen is allowed to put a mail box in the right-of-way. Further, the Post Office
reports they are contacting each owner and obtaining their agreement before installing the
neighborhood mail box.
City Commission, Sanford, Florida
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The Director reported he instructed the Post Office to submit to the City
Commission any plans to install neighborhood mail boxes in the downtown residential area.
There being no further business, the meeting was adjourned.