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120489-Workshop Meeting · NUTES' _ ..... City Commission, Sanford, Florida December 4, - 473 19 89 The City Commission of the City of Sanford, Florida, met' in Workshop Meeting in the Clcy Manager's Conference Room in the City Hall, Sanford, Florida, at 4:00 P. M. on Monday, December 4, 1989. Present': Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas Commissioner A. A. McClanahan Commissioner Lon Howell City Manager Frank A. Faison City Clerk Janet R. Donahoe Absent: City Attorney William L. Colbert The meeting was called to order by the Chairman. Cultural Arts Center. A. Rental Guidelines. follows: The City Manager submitted a Memo dated November 1, 1989, as MEMORANDUM November 1, 1989 TO: FROM: RE: MAYOR AND CITY COMMISSION CITY MANAGER CULTURAL ARTS BUILDING RENTAL GUIDELINES The schedule of completion of our Cultural Arts Building has prompted the necessity for the establishment, of- guidelines of type of community use and a reasonable fee schedule to help off-set the City of Sanford's direct "out-of-pocket expense" or operation'. We do not want to compete with the services now offered at the Civic Center, but want to provide a new "opportunity for use" to organizations'that would like this particular location. Since it will be necessary to provide a custodial "key man" for the building, the. City should recoup' that cost as well as the electrical cost of heat and air conditioning. These items are not inexpensive in our operational cost. Please note that the Cultural Arts Center will not have kitchen or food preparation facilities. This factor alone will dictate a diversity of use from the SanfordCivic Center. Consideration should be given to catering as a permitted activity or not. Rates recommended for the Cultural Arts Center are comparable to the Civic Center Annex and are as follows: Class "A" $15.50 per hour or $100-maximum Class "B" $10.50 per hour or $ 75-maximum Class "C" $ 9.50 per hour or $50 maximum Class A Lease A Class "A" Lease is that person or organization which wishes to lease the Civic. Center facility for the purpose of profit or private gathering whereby the.. selling of tickets, private invitations, and the general public is-excluded except through the purchase ora ticket' or "donation" either prior to, during, before or after the conclusion' of the event. 474 MINUTES City Commission, Sanford, Florida Decembe[ Class B Lease A Class "B" Lease is person's, civic clubs, fraternal'groups; all of. which are based in Sanford are eligible. All churches located in the City of Sanford are eligible for Class "B" rates. Any organization whose event will be beneficial to the community's, educationr health or welfare. Class C Lease A Class "C" Lease is a Individually or collectively who service through charitable fund Civic Center. combination of' Class "B". wish to provide community raisers held in the Sanford Use of alcoholic beverages shall be $50.00 above daily maximum. Consideration should be made as to whether an off duty police officer will be required or not. The City of Sanford reserves the right to require a minimum of two (2) hours rental on all leases. Who Qualifies for Use? Under the recommended rate schedule any group would qualify for the privilege of leasing the Cultural Arts Center. Their rate of payment would be determined by their own philosophy or group objectives. Director recommends a Special Agreement be worked out with the Art' Association for free use of the Cultural Arts Center in swap for their service in providing paintings for City Hall and the Cultural Arts Center". Pictures to be changed out on regular time periods. An example of groups who may wish to use the facility for leasing for meetings: B) C) Art groups, Recitals, etC. Sanford Numismatics Clubs...Bottle & Hobby Club and other'hobby clubs Music Ensembles., Trios~ or Piano Concerts Receptions Additional use may be generated for special events to be named later. Encouragement of Cultural Group Use The use by local. of the Class:"C" Commission. cultural groups could be encouraged by use rates and/or by special director of City Who would administer the leasing? The Parks Department will accept', classify leases.as.they now.do for the Civic Center. and process all NUTES Ci_~ Commission, S~ferd, Florida- ..... Decemt er 475 James R. Jernigan', Director of Parks, appeared to answer questions. Mr. Jernigan repor'god he has received a lot of inquiries about leasing the Cultural Arts Center for events such as small wedding receptions and business meetings, and that the Art Association The consensus'of the Commission was is amenable to lease terms, outlined in'the above memo. to: Limit the use of the building to cultural related affairs, and authorize the Director of Parks to refer any other requests which may' be appropriate uses; but do not meet the "cultural-related" guidelines, to the City Commission. Prohibit alcoholic, beverages. Prohibit smoking. Furnishings'; The City Manager submitted a Memo from' Administrative.. Services Chief, as follow: MEMORANDUM TO: CITY MANAGERShiP/ FROM: ADMINISTRATIVE SERVICES CHIEF~/q~/ VI A: FINANCE DIRECTOR DATE: November 28, 1989 RE: Furnishings for the Cultural Arts Center Per our discussion of Monday, November 20, 1989, the following is a possible combination of the furniture selections presented by Sweeney's Office Furniture. Mr. Simmons viewed the selections and concurs with your assessment that they are in line with the architectural style of the remodeled Cultural Arts Center. Mr. Simmons also suggests the possibility of establishing a volunteer committee to gather donated furnishings of the time period during which the building was originally constructed (circa 1920). Catalog # Item Unit Price # of units Total Price 8872 Conference 374.50 2 $ 749.00 table 167 Large Chair 355.25 4 1421.00 126 Table Chair 240.25 14 3363.50 $ 5533.50 The two tables and fourteen table chairs could all be used in one room (wing) or split between the two wings. The large chairs are appropriate for the entrance way or could also be used at the tables for additional seating. Pictures are attached for your perusal. The catalog (with the color pictures) and the material swatches are in the accompanying folder. 476 MINUTES City Commission, Sanford, Florida The City' Manager reported Staff has priced a few items, and has asked, for. ideas on Lhe style of furniture appropriate' for use in the restored Cultural Arts Center. Fuz'ther, the. City Manager recommended that the City ask for an interior:decorator to .donate their services to help choose fabrics and make a "wish'.list" of. items for the Cultural Arts Center, and the. City could, ask for donations of such items, or could purchase them. The Commission concurred., and requested: to review~ the list when complete. FRS Opt-Out effort sponsored by Florida League of Cities. The C~tY. Manager submitted a Memo from the-Personnel Director, as follows: OFFICE OF PERSONNEL MEHORRNOUM NOVEMBER 8, 1989 VIA: FROM: SUBJECT: MAYOR AND CITY COMMISSION · FLORIDA ~T~ SYS~ ~ OF CITES (FRS) OPT'OUT EFFORT SPONSORED BY FLORIDA During the early 1970's the City of Sanford was afforded the opportunity to participate in the Florida Retirement System. The City did elect to participate and has done so since that time. As noted on Attachment ~1, the contribution rate by the City has increased from 4% to a projection of 17.43% for 1993. Beginning in'1990 the rate will include .48% required ~y Florida Statute. It has been the position of the Florida League of Cities for the past few years that many aspects of the FRS should be questioned and scrutinized by participating agencies to the point that "opting-out" of FRS could prove to be a viable alternative. The items of contention are outlined in the resolution marked Attachment #2. PARTICULAR ATTENTION IS DIRECTED TO THE LAST TWO (2) ITEMS OF THE RESOLUTION. Staff's concern with the resolution centers around the reference to all employees and will be addressed later in this text. DISCUSSION: It is the purpose of this memorandum to provide information and raise those issues necessary to enable the City to evaluate it's position to decide if pursuit of this endeavor is warranted. Under the provisions of the proposed bill sponsored by Florida League of Cities (Attachment $3) several items warrant consideration: Cities would be permitted to revoke participation in FRS via Ordinance submitted no later than October 1, 1990 to become effective January 1, 1991. Notice is called to pages 2 and 3 (lines 30, 31, 1, 2, 3 4, 5). There is an obvious discrepancy in this wording of the bill compared to the wording described in the resolution (Attachment #4, last 2 items). This creates a major issue as to who it addresses; Is it all employees, or future employees? The bill calls for the City to provide a retirement plan comparable to that provided by FRS with a certified actuarial report illustrating cost to the City of providing said plan (See page 4, lines 22-28). This raises the question as ~o whether or not the City's plan should only have ~o meet the "comparable" test upon revocation from FRS or would the City be required to continue to be comparable with FRS as t~ FRS contributions continue to rise? If the latter is true, where is the cost savings to the City? It should be noted that this entire issue is not being presented with all the facts! Of the 105 cities currently participating in FRS, only 40 have expressed any desire to withdraw. This was confirmed with Carol Marchner, Florida League of Cities. It should also be noted that those 40 do not all agree with the bill as written. NUTES City COmmis ion, s ford, F 6fida ............. D cL lbffr r. 477 CONCLUSIONS/RECOMMENDATIONS: It is concluded by this office that although FRS does indeed have some "drawbacks" in it's system, the solution offered by Florida League of Cities as it is written is somewhat ambiguous a~d has the potential of adversely affecting employees who will have no choice in continued participation. -- It' is concluded by this office that a total "opt-out", affecting all employees, is more beneficial to entities with high turn-over rates. This City's work-force is considered to be relatively stable with less than average turn-over rates. The vast majority of current employees are "long-term" employees that definitely would be adversely affected by "opting-out" as the resolution proposes. It is recommended that the City not participate in this endeavor as it is proposed. It is further recommended that until such time as all 105 cities provide input into this issue, coming to some kind of consensus opinion, pursuit not be followed. TM/Jr Attachments: 1- Projected Contribution Rate Schedule 2- Florida League of Cities "Sample" Resolution 3- Florida League of Cities Proposed Bill 4- Letter from Carol Marchner, FLC Staff cc: File T~= City Manager reported there are a lot of unanswered questions to explore be[ore, making any decision. The concensus of the Commission was to authorize Staff_to monitor the issue and report back to the City Commission as necessary. 3. Skate Board Ramps.. follows: The'City Manager submitted a Memo from. the Building Official, as MEMORANDUM DATE: TO: VIA: November 29, 1989 j City Man ages~&~/ Director of Engineering & Planning FROM: Building Official/~~-- SUBJECT: Skate Board Ramps Per your request I have Cities and Seminole County regarding skate board ramps. contacted several of the surrounding to see if they had any regulations 1. City of Casselberry - Only allowed in residential areas with permission from City Commission. 2. City of Orlando - Requires a site plan and takes it in front of Planning and Zoning Board. 3. Winter Springs - Allows them but requires permit and falls under the noise ordinance and only allowed to be used from 8:00 a.m to 10:00 p.m. 4. City of Altamonte Springs - Does not regulate them at all. 5. City of Lake Mary. - Allows them only on private property. 6. City of Longwood - Requires them to meet setbacks and requires building permits. A Conditional Use is required and go in front of the City Commission which the Commission sets the restrictions. 478 MINUTES City Commission, Sanford, Florida December 4, 19 89 7. Seminole County Requires them to meet set backs and a building permit if it is classified a permanent structure. 8. I also contacted the Florida Inovation Group and they4~-i!! se~% 2~ sanding mo some information on this. I recommend that we possibly consider requiring them to meet set back requirements~ such as: only be allowed in rear yard, not closer then 10' from side and rear property lines. No building permit is required as I feel that the City could possibly have some liability if something was to happen to someone on the ramp if we had approved the ramp. We also do not have any guide lines on how one should be built. Also, at this time, we do playhouses or tree for~s. in this catagory. not require permitting on children's I feel that the skateboard ramps fall If we do decide to guidelines as far as permit. require permitting we should have some what size it would have to be to require a Gary Winn, Building Official, appeared to answer questions. The City Manager recommended the City not issue permits because of the liability factor. Further, skate board ramps could be controlled by identifying them as a structure not permitted in side yard set-backs. The concensus of the Commission draft an ordinance to restrict skate board ramps, City Commission. was to authorize the City Attorney to and to forward same for review by the Regulation of Yard Sales. The City Manager submitted a Memo from Official and from the Building Official, as follows: MEMORANDUM. November 29s 1989 .~ TO: City Manage PROM: Licensing O;[ficial'/Building Official~~'~-'''~ SUBJECT: Yard Sales The Licensing and Building Divisions would like for the City Commission to discuss and consider the adoption of an ordinance to regualte "yard sales, garage sales & carport sales" We have numerous complaints of businesses being run from the home and being called yard sales. We have offered several alternatives to the problem as follows: Maximum of two (2) sales per calendar year. Maximum of three (3) consecutive days per sale. A permit be issued at a fee of $5.00 per sale. Ail signs be removed the last day of sale. Maximum of two (2) sales per calendar year. Maximum of three (3) consecutive days per sale. All signs be removed that last day of sale. No permit required. 3. No restrictions on "Yard, Carport, or Garage Sales. "Yard, Carport, -or Garage Sales" are not allowed in the City Limits of Sanford. The Licensing Official alternative number 2. and Building Official recommend the Licensing NUTESI ?' -C'~B' Cemm/ssien, s~fCrd, Florida- ....... Decemer.,.4_, 479 Agenda. The concensus of the Commission was to place same on the December 11, 1989 Late 5. Regulation of noise. The City Manager submitted a copy of the City of Ormond Beach, Florida's, Ordinance No. 89-35, regarding regulation of noise. The Police Chief reported that loud noise emanating from a moving vehicle is a motoring (vehicular) hazard, and would lessen the ability of a driver of such a vehicle to hear warnings, including those from persons or other vehicles. The Police Chief and the City Manager recommended that if the sound emanates from a moving vehicle, that the citation be handled as a traffic infraction, and to issue a summons which would be answerable to a county judge on a certain date. The concensus of the Commission was to authorize the City Attorney to draft an ordinance to include the City of Ormond Beach, Florida's noise regulations, and to include noise from a moving vehicle as a traffic infraction, and to forward same for review, by the City Commission. 6. Proposed Fees for Small-Scale and Large-Scale Comprehensive Plan Amendments. Manager submitted a Memo from the City Planner, as follows: The City FROM THE _~;ANFORD PLANNER~/~ Novembe{2?. 1989 CiTY TO: VIA: SUBJECT: J City Manag~%/~7~ ' Director of Engineering and Planning Additional Fees for Land Development Regulations The enclosed Exhibit A reflects recommended additional Land Development Regulation fees based on the need for a small-scale comprehensive plan amendment fee plus the need to increase fees for anticipated large scale development which will involve additional advertising and staff review effort. Recommend that the City Commission consider these fees at the next available worksession with the additions to be adopted by resolution at the following City Commission meeting. Exhibit A Fee Schedule for Land Development Regulations, Addition City of Sanford, Florida November 22, 1989 Application for a Small-Scale Amendment to the Comprehensive Plan Special Fees for Large Scale Development (5) $ 150.00 480 MINUTES City Commission, Sanford, Florida December 4, 19 89 Application for Proposed Planned Development Project Rezoning Review (Includes Master Plan) Site Plan Review Engineering Plan Review Preliminary Subdivision Review Final Plat and Improvement Plan Review Reapplication for Certificate of Completion $ 500.00 $ 500.00 $ 500.00 $ 5O0.00 $ 5OO.O0 $ 100.00 (5) Includes any proposed development that is defined as a Development of Regional Impact pursuant to Chapter 380, F.S. Jay Marder, City Planner, appeared to answer questions and reported the proposed fees would cover what we do as far as advertising is concerned, but are not geared to paying for Staff expense. The concensus of the Commission was to place the item on the December 11, 1989 Late Agenda. 7. December 11, 1989 Regular Agenda. The Commission reviewed same. Item No. 1: Bill Simmons, Director of Engineering and Planning, reported that Larry Blair wants to use mulch instead of paving in a commercial area, and the Land Development Regulations to not permit same. He reported the location is very flat, which makes mulch difficult to maintain. Further, one alternative would be to use pervious concrete, which is slightly more expensive than regular concrete. Commissioner Howell reported he would be unable to attend the December 6, 1989 Special Meeting of the City Commission, and the December 6, 1989 Organizational Meeting of the City of Sanford Financing Corporation, Inc. Commissioner Eckstein suggested the City investigate the possibility of trading Chase Park to the Seminole County School Board, for use in expanding their offices, in exchange for use of Seminole High School properties such as the athletic fields and the gym to provide recreational facilities for youth, in conjunction with tutoring programs. The Commission concurred, and authorized the City Manager to contact Bob Hughes, Superintendent, tell him the City would be very interested in such an arrangement, and ask for a response from the School Board. The Commission further authorized the City Attorney to research the document whereby Chase Park was donated to the City of Sanford, to ascertain if the property could be traded for a municipal purpose. Commissioner McClanahan reported receipt of a letter from the Department of Corrections, and authorized the City Manager to contract them and let them know we like the idea, and will utilize their services when needed. The Director of Engineering and Planning reported receipt of a telephone call from a person questioning the appropriateness of the Post Office installing neighborhood mail boxes instead of delivering mail to each door. He reported the Post Office representative reports they are doing this as a money saving maneuver, and that where they find it cost effective, they are putting them in the street right-of way, just as a private citizen is allowed to put a mail box in the right-of-way. Further, the Post Office reports they are contacting each owner and obtaining their agreement before installing the neighborhood mail box. City Commission, Sanford, Florida Decembe~ 4, 481 19 89 The Director reported he instructed the Post Office to submit to the City Commission any plans to install neighborhood mail boxes in the downtown residential area. There being no further business, the meeting was adjourned.