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121889-Regular Meeting502 MINUTES City Commission, Sanford, Florida December The City Commission of the City of Sanforfl, Florida, met in Regular Meeting on December 18, 1989, at 7:00 o'clock P. M. i~!~ the City Commission Room, City Hall, Sanford, Florida. Present: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas Commissioner A. A. McClanahan Commissioner Lon ~owell Acting City Attorney Donna McIntosh City Manager Frank A. Faison · City Clerk Janet R. Donahoe Absent: City Attorney William L. Colbert The meeting was called to order by the Chairman. The first item of business was consideration of request from Metropolitan Systems, Inc., to renew agreement dated December 27, 1982, to provide public seating at transit stops. On recommendation of the City Manager, Commissioner McClanahan moved to authorize the Mayor to execute said two (2) year renewal. and carried by the vote of the Commission as follows: 19 89 Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye CommissionerHowell Aye Seconded by Commissioner Thomas The next item of business.was consideration of appointments/re-appointments to boards as follows: A. Scenic Improvement Board: The City Clerk reported there is one (1) vacancy on this board. Commissioner Thomas moved to appoint Ray Sage to the Scenic Improvemen~ BOard. Seconded by Commissioner McClanahan and carried 'by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Human Relations Advisory Board: · The City Clerk reported there is one Ti) vacancy and term of Thomas A. Tipton will expire December 31, 1989, and that Mr. Tipton has not replied to. telephone messages. Commissioner McClanahan moved to appoint Reverend Woodard to the Human Relations Advisory Board. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye CommiSsioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Public EmploYees Relations Commission: The City Clerk reported terms of Thomas McDonald and Shirley Schilke will expire December 31, 1989, and that Mr. McDonald and Ms. Schilke have requested not to be re-appointed. Commissioner Thomas moved to appoint Les Owen and Sylvester Chang to the Public Employees Relations Commission. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Ce MINUTES 5 0 3 City Commission, Sanford, Florida December 18, 19~9 On motion of Commissioner Thomas, seconded by Commissioner McClanahan and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Ordinance No. 2084, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 1893 OF SAID CITY; SAID ORDINANCE BEING THE COMPREHENSIVE PLAN AND THE EVALUATION AND APPRAISAL REPORT; AMENDING THE FUTURE LAND USE PLAN ELEMENT; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. was introduced and placed on first reading. Ordinance No. 2085, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, REGULATING THE LOCATION AND USE OF RECREATIONAL RAMPS; AMENDING APPENDIX "A"-LAND DEVELOPMENT REGULATION, SCHEDULE F, SECTION 3.0(B) OF THE SANFORD CITY CODE TO ESTABLISH LOCATION AND SETBACK REQUIREMENTS; AMENDING SECTION 18-18 OF THE SANFORD CITY CODE TO PROHIBIT LOUD, DISTURBING AND UNNECESSARY NOISE; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE' DATE. was introduced. Commissioner McClanahan moved on the first reading of said Ordinance No. 2085. Seconded by Commissioner Howell. Commissioner McClanahan moved to table the first reading of Ordinance No. 2085, and authorize the City Attorney to re-write the Ordinance, to ban all skating ramps in all residential areas. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye On motion of CommiSsioner Howell, seconded by Commissioner Thomas and carried by the vote of the Commission.as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Ordinance No. 2086, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CREATING SECTION 18-35, GARAGE SALES, OF THE SANFORD CITY CODE; GARAGE SALES; REGULATING PERSONAL PROPERTY SALES IN RESIDENTIAL ZONING DISTRICTS; DEFINING GARAGE SALES; LIMITING THE NUMBER OF GARAGE SALES PER YEAR; LIMITING THE DURATION OF SALE; PROVIDING FOR ADVERTISING.AND SIGN RESTRICTIONS; NOTING CERTAIN PERSONS OR SALES EXEMPTED FROM THE TERMS OF THIS ORDINANCE; PROVIDING PENALTIES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. was introduced and placed on first reading. On motion of Commissioner Thomas, seconded by Commissioner Howell and carried by the vote of the Commission .as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Ordinance No. 2087, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CREATING SECTION 17-13 OF THE SANFORD CITY CODE TO PROHIBIT LOUD, DISTURBING AND EXCESSIVE NOISES EMANATING FROM MOTOR VEHICLES; PROVIDING FOR PENALTIES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. City Commission, Sanford, Florida December 18, was introduced and placed on first reading. J. Q. "Slim" Galloway, 119 Poplar Avenue, Sanford, Florida, and William Balzer, 222 Bradshaw Drive, Sanford, Florida~ appeared .to support said Ordinance No. 2087. On motion of Commissioner Thomas, Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Commissioner Eckstein Commissioner Thomas Commissioner McClanahan Commissioner Howell Resolution No. 1573 was adopted. Aye Aye Aye Aye Aye Said Resolution being in words and figures as follows: RESOLUTION NO. 1573 A RESOLUTION OF THE CITY OF SANFORD, FLORIDA, SUPPORTING PLANNING AND CONSTRUCTION OF AN INTERCHANGE ON INTERSTATE HIGHWAY 4 FOR COUNTY ROAD 46A, LOCATED IN SEMINOLE COUNTY, FLORIDA. WHEREAS, the Congress of the United States has appropriated funds for construction of an interchange on Interstate Highway 4 at Seminole County Road 46A as a demOnstratiOn Project of the use of "design - build" methodology of expediting construction of needed highway facilities, and WHEREAS, florida Department of Transportation has identified this project as State Project No. 77160-1436, and has held a Public Hearing concerning this project on December 7, 1989 soliciting public input concerning this project, NOW, THEREFORE, BE IT CITY OF SANFORD, FLORIDA: SECTION 1: Construction will RESOLVED of the be of great benefit to the citizens BY THE PEOPLE OF THE proposed interchange of Sanford and the surroUnding community in providing better, safer, and more convenient access to and from Interstate Highway 4. That the additional interchange will provide traffic relief to the present interchanges located immediately to the north and south, to wit: State Road 46 and Lake Mary Boulevard, respectively. Such relief is especially important due to' safety considerations at the State Road 46 interchange. SECTION 2: The proposed interchange in conjunction with new collector roads to be constructed by Seminole parallel to I-4 on the east and west sides between State Road 46 and County Road 46A will provide for improved circulation and access to and from areas projected for high intensity development situated along each side of the I-4 Corridor between State Road 46 and Lake Mary Boulevard. MINUTES City Commission, Sanford, Florida De embe 505 1989 SECTION 3: Construction of the interchange should be expedited to the greatest extent possible and the City Commission of the City of Sanford, Florida respectfully requests the Florida Department of Transportation to expedite the process to the fullest extent possible. PASSED AND ADOPTED this /~~ day of ~ 'f~~ , ATTEST: MAYOR of Sanford, Florida. On motion of Commissioner Eckstein, seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Resolution No. 1574, was adopted. Said Resolution being in words and figures as follows: RESOLUTION NO. 1574 A RESOLUTION OF THE CITY OF SANFORD, FLORIDA, ADOPTING A FEE SCHEDULE FOR APPLICATIONS FOR SMALL-SCALE AMENDMENTS TO THE COMPREHENSIVE PLAN "AND SPECIAL FEES FOR LARGE SCALE DEVELOPMENT. WHEREAS, the City of Sanford, Florida established Land Development Regulations by enacting Ordinance No. 1990 on December 27, 1988; and, WHEREAS, Section 8.0 Fees of said ordinance provides that fees may be established or amended by resolution; and, WHEREAS, the administrative official has recommended to the City. Commission a fee schedule for applications for small- scale amendments to the comprehensive plan and special fees for large scale development; and, WHEREAS, the City Commission deems it reasonable, appropriate and in the public interest to establish said fees as recommended by the administrative official. 506 MINUTES City Commission, Sanford, Florida December 19 89 NOW, THEREFORE, BE IT RESOLVED BY THE PEOPLE OF THE CITY OF SANFORD, FLORIDA: SECTION 1: That the statements above are adopted and ratified as if fully set forth herein. SECTION 2: That the addition to fee schedule for land development regulations, City of Sanford, Florida, attached as Exhibit "B" be and the same is hereby adopted effective immediately. PASSED AND ADOPTED this /~'~ A.D. 19~.... day of Z(jT~.~_.//,~,L~../ ATTEST: MAYOR /~ of Sanf~rd, Florida. Exhibit B Addition to Fee Schedule for Land Development ReKulations City of Sanford, Florida December 5~ 1989 AppLication for an Amendment to the Comprehensive Plan that is not initiated by the Planning and Zoning Commission or the City Commission (5) Application for a Small-Scale Amendment to the Comprehensive Plan Special Fees for Large Scale Development (5) Application for Proposed Planned Development Project Rezoning Review (Includes Master Plan) Site Plan Review Engineering Plan Review Preliminary Subdivision Review Final Plat and Improvement Plan Review Reapplication for Certificate of Completion $ 1,000.00 $ 250.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 100.00 (5) Includes any proposed development that is defined as a Development of Regional Impact pursuant to Chapter 380, F.S. MINUTE S 5 0 ? City Commission, Sanford, Florida December 19 89 The next item of business was consideration of request for demolitions and requests for time extensions on condemned properties. Memo submitted from Building Official requesting authorization for Public Works to demolish four (4) condemned structures: Group Report Address Owner Time Up Condition 89-89-7 1102 1/2 Cypress Ave. Duncan C. McCoy 10/23/89 Vacant 89-89-4 514 Cypress Ave. Lemon & Jessie Bruton 10/16/89 Vacant 89-89-22 1704 W. 12th St. George Sessions 11/03/89 Vacant 89-89-17 1021 W. 3rd St. Credithrift of America 12/08/89 Vacant On recommendation of the City Manager, Commissioner Howell moved to authorize the City to demolish said structures, and levy a lien against the property for collection of the City's bill. Seconded by Commissioner McClanahan and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Requests submitted for time extensions as follows: Gr/Report Number 89/89-23 89/89-19 Address Owner Time Extension Requested *Recommended* 1006½ West 13th St 1415 West 12th St Mary Smith 60 days *60 days* Margaret Carmichael 60 days *60 days* On recommendation of the City Manager, Commissioner McClanahan moved to authorize said 60 day time extensions, with inspections and progress report to City Commission in 30 days. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Request submitted from Raymond Fields, Jr., for time extension on 713 East 10th Street, Condemnation Report No. 89-5, and request submitted from William Ruffier, Attorney for Maria Addison, to remove the property at 501 Celery Avenue, Condemnation Report No. 89- 9, from the Condemnation List. On recommendation of the City Manager, Commissioner McClanahan moved to authorize 60 day time extension, with inspection and progress report to City Commission in 30 days, for 713 East 10th Street; and to remove 501 Celery Avenue from condemnation, with the stipulation that before said structure is occupied, that the interior must meet all applicable Codes and be inspected and verified by the City of Seconded by Commissioner Thomas and carried by the vote of the Commission as Sanford. follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye The next item of business was consideration of Architect Contract for Henry Shelton Sanford Memorial Library and Museum Additions and Renovation. Memo submitted from Director of Engineering and Planning, that the Architect Selection Committee recommended the contract with Architects Design Group, Inc., in amount of $7,200.00 for Phase 1. On recommendation of the City Manager, Commissioner Thomas moved to authorize the Mayor to execute said contract. Seconded by Commissioner Howell and carried by the vote of the M!NU S City Commission, Sanford, Florida December 1989 Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye The next item of business was consideration of Tabulation of Bid No. 89/90-14, requests for payment of statements, and approval of Minutes, as follows; Tabulation of Bid No. 89/90-14, Two (2) Utility Cart Vehicles, (Utility Dept., Plants Div.) Memo and Bid Tabulation submitted from Utility Director as follows: MEMORANDUM December 8, 1989 To: From: \ City Manager /~/~ Utility Director ~/~ Re: Utility Cart Vehicle Mr. Faison On 12/05/89, bids were opened for the purchase of a gas powered utility cart. This budgeted item will be used at the wastewater treatment plant by the operators to collect samples and for plant operation and maintenance. With the installation of the new ground storage tanks, reclaimed water pumps and other items, which are over three hundred yards away from the operator's office, the new utility cart is much needed. Bids were mailed to eleven (11) vendors with five (5) responses. The attached bid tabulation lists the various vendors are their associated prices. Ail but one vendor met the intent of the specifications. The unit supplied by E-Z-GO Textron does not meet the engine requirements. We specified a 4 cycle~gine and the E-Z-GO unit has a 2 cycle engine. E-Z-GO makes a better unit with a 4-cycle engine but its cost is much higher ($3,428.). Of the other four (4) vendors that met the intent of the specifications, the low bidder was TNT out of the Po~t of Sanford. Their unit's cost is $3,370. We also have a need for a second unit to be located at the Main Water Plant on the golf course. The City is installing a reclaimed water system at the golf course and will be responsible for its operation and maintenance. A small utility cart will allow us proper access to the system for maintenance without interfering with the golf course operation. It is recommended that the City purchase two (2) carts at $3,370// each for a total of $6,740 from the TNT - Sanford. Funds for~ these items are available in account #451-4520-536-64-05. PM/dh Attachment xc: Purchasing Agent~r~6~ Plants Superintendent MINUTES 509 City Commission. Sanford. Florida December 18, 19 89 BID TABULATION 2) TITLE~ UTILITY CART VEH,I,,~CLE . r~ma~vorm~A~nOnmtm~m~?~m ~mmcmmm OPENED BY:- WALT SHEARIN 313 NUMgER .89/90-14 ~u~,au~.~u~m~,~u~,tr$ 'TABULATED BY:- STING TIME/DATE FROM: ...... / ,UNTIL ./ PAGE 1 OF .' 1 PAGEIS) B 10 D E R ~ TE R M S AH0UNT g~LZWRY ·. 'resea Ind. rlando ;3,428.00 21 days .-Z-Go Textron .ongwood 2,850.00' 01/!5/90 ~T Yamaha ~ ~ake Monroe ~ 10 days 'onder Golf Carts rlando 3,980.85 30 dgys aun Equipment flando" },969.00 30 days · ~oes not meet the intent of ghe spec/f/cations. a o~ ~-64-05 11 REQUESTS - 5 RESP0~SES B. Requests from Conki~n, Porter &Hoimes for pa~ent of statements. Cop~es were submitted. (1) ~or ~astewater Effiuent Spray Irr~qat~on Systems ............................ $ ~,257.73 (2) ~or ~ater Quality Studies .......... $ 3,109.42 (3) ~or Update of Water, Wastewater & Recla~me~ ~ater Impact ~ees .................. $ ~78.22 (4) For Construction Services - Naster Wastewater P~p Station ....................... $ 2,494.54 (5) ~or Construction Services - Elf. 8toraqe & Spray Irt. 8ysgems Contraags B, C and II ' $ 8 74~ 09 (6) For Construogion Services - Vacu~ Sewe~ (7) For Final Design En~inee~in~ ~ Suhconsultan~ Services on Si~e 10 ................ $ 9,539.99 (8) For gewett Lane Sewer Improvemen~s.$ 2,331.65 (9) For Westerly Interceptor ~inal Design ................................... $ 1,036.89 (10) For ~d~ns to Main ~ater Trea~men~ Plant (11) For Mill Cree~ and Cloud Branch Preliminary En~ineetin~ Services .... ~ ........... $ 17,660.37 510 MINU S City Commission, Sanford, Florida December 19 g9 (12) For Construction Services - WWTP Tertiary Improvements and Reclaimed Water Distribution System ........ ..................... $ 2,368.04 Request from Sanford Irrigation, Inc. for payment of Reuse Irrigation Systems Pay App. No. 5 ...... .................................. $ 17,681.54 Copy was submitted. Request from Florida Petroleum Services, Inc. for payment Fuel Tank Replacement Invoice...$115,102.00 Copy was submitted. Approval of Minutes of December 11, 1989 Regular Meeting. Copy was submitted. On recommendation of the City Manager, Commissioner Thomas moved as follows: To accept low bid which meets specifications from TNT in total amount of $6,740.00. To authorize payment of items (1) through (12). To authorize payment. D. To authorize payment. E. To approve the Minutes. Seconded by Commissioner McClanahan and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye The next item of business was consideration of Tabulation of Bid No. 89/90-13, for Irrigation Meters/Meter Boxes (Utility Department.) from Utility Director as follows: MEMORANDUM To: City Manager ~?~cf From: Utility Director ~ Memo and Bid Tabulation submitted Re: Bid #89/90-13 Irrigation Meters/Meter Boxes Mr. Faison - Bids were opened 12/05/89 for the purchase of irrigation meters with meter boxes. The meters will be used in our new reclaimed water irrigation program. Bid packages were mailed to ten (10) vendors with f~ur (4) responses. The attached bid tabulation lists each vendor and their prices for the various size meters and boxes. The bid will be awarded to the lowest bidder for the total package. This will allow for one brand of irrigation meter and avoid mixing various types of meters in the new program. The goal is to have a system distinct from the drinking water system to avoid any possible cross-connection problems. Ail bidders met specifications. Listed below is the low bidder with their associated unit prices. Meters Vendor - B & H, Orlando (USG) Meter Size Unit Price 3/4" $ 28.05 Estimated Qty. Total 200 $5,610.00 1" 54.50 100 5,450.00 1-1/2" 152.30 10 1,523.00 2" 191.00 10 1,910.00 3" 458.50 20 9,170.00 4" 738.50 2 1,477.00 6" 1,353.80 1 1,353.80 8" 1,628.80 1 1,628.80 S28,].22.60 MINUTES 51 1 City Commission, Sanford, Florida Dece,qbe -48-, 19 $9-- Memo to City Manager Bid 89/90-13 December 13, 1989 Page 2 Meter Boxes Vendor - B & H, Orlando (USG) $6.75/ea Standard 15.90/ea Double B & H was the low bidder. Their prices are valid for a one year period with a renewable option. It is recommended %hat B & H be awarded the annual contract and that the City purchase meters as needed at the specified unit prices. Funds for these materials are available in account number 451-4530-536-46-06. PM/dh xc: Purchasing Agent~ Water Superintendent IRRIGATION METERSI l]l[] TIILE METER BOXES ~ID N[JMBER 89/90-13 OPENING DATE ..12/.05/89 TIME~:Oo p.m, BID TABULATION r~,-,z~r,,~.~,o~,,,,,,,~,,,,~r,=~,,= OPENED BY: WALT SHEARIN POSTING T. IME/DATE FROM:- ... BIDDERS DAVIS HETER' ORLANDO USG ($ & ORLANDO KENT METERS OCALA FERGUSON ORLANDO UNTIL /. PAGE 1, OF-'1 PAGE{Si IRRIGATION METER 3/4" 1" : ' 1-1/2'[ . 2" '3" 4" 6" 8" , ~ TOTAL PRICE TOTA~ , _$28.5( $60.5C $150.00 ...$212:.50 $532 00 $~'56.00 1,556.00~2,,416.00 · 5,700..0C 6,050.0C 1,500.00 2,125.00 10640.00 1,712'.0~ 1[~56.00 2t416.~01;31,'699..0' $1'~,2i I;5,.~07.20 28.0: ,,54.5C . 152.30 ,'191.00 ,.'458.50 .738.50 1.353.8C 1'fi28'80 ~,~, ~_,610.0C 5.,450.0C 1,523.00 1,910.0019,170.9.0 1,477.00 ,1,353.80 .1,628.80 ~8,122..~)~ 6.75 I 2,,I~Q.oo - 27!3~ 68.74 155.,65 , '213.47 556.00 , 870;00 1,556.00 2.672.00 '1 .' 5~476.0C 6~874.00 1,556.50 2,134.70 11120.00 1.740.00 1.556/0017'.672.00 ~q.l?O_gl Wf~ ~t/B [ ......... I N/B N/B N/B '" · , ,,, . ,,, N.B' ,, N'/B N/B N/B ' N/B N/B N/B .N/B CIRCLED PRICE IIIDICATES AI~ARB o~'r' ~ 10 REQUESTS ' ' /~ RESPONSES Commissioner Eckstein moved to accept low unit price bids from B & H as described above. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye The Commission next considered a request from Pasquale A. Zambreno, Attorney representing Walgreen Company, for an exemption from the prohibition of the package sale of 512 MINUTES City Cmnmission, Sanford, Florida ! 8, Commissioner McClanahan moved to deny said request. carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Seconded by Commissioner Howell and Ms. Barbara Kirby next appeared and asked the Commissioners if they know why Ms. Linda Williams was removed from employment with the Sanford Housing Authority. Further, she requested that Ms. Alberta Detreville be removed from the Sanford Housing Authority Board of Commissioners, and reported Ms. Detreville slept through the meeting when Ms. Williams was removed, and at the end of the meeting, Ms. Detreville didn't know Ms. Williams had been removed. Ms. Kirby also reported that Ms. Williams was served with notice of her hearing the night before the hearing, her attorney was out of town, and she had to defend herself. Further, even if her attorney had been available, he would not have had time to prepare on such short notice. Ms. Kirby reported Ms. Williams was illegally fired and asked the City Commission to reinstate her. Ms. Kirby introduced Julia Mae Lewis as Spokesperson for the Tenant Council. Ms. Julia Mae Lewis, tenant, Lake Monroe Terrace, appeared and reported she had been chosen as spokesperson. She submitted a Memo dated December 18, 1989, and read Items C., (1), (2), D., E., as follows: MEMORANDUM TO: The Sanford City Commission FROM: The Sanford Housing Authority Joint Tenants Council SUBJECT: Reconstitu[ing the Sanford Housing Authority Board of Commissioners DATE: December 18, 1989 A. Detreville There are two members on the Sanford Housing Authority Board of Commissioners who control three votes due to the apparent incompetence of a third member of the board. The third member is Mrs. Alberta Detreville whose demeanor is of great concern to the tenants. She sleeps during almost every meeting. Since being, on the board she has not asked a question or introduded a statement of input. Her usual act of participation has been to second motions and vote. This is consistently done upon being nudged or having established eye-to-eye contact with one of two board members. It goes without saying that these are not signs of competency which we have every right to expect of all board members. B~ Boacd Tenant Representative As the Sanford Housing Authority Board membership now stands, the board is not properly constituted in that tile ~'ennnl:s are without a tenant-elected repre- sentative on the board. We respectfully request that the Sanford City Commission allow for the immediate correction of this painful discrepancy. During a special called meeting of the Sanford Housing Authority Joint Tenants Council Board of Directors on Saturday, December 16, 1989, Rosemary Charles, chairperson of the tenant council, was elected to serve as interim tenant representative on the Sanford Housing Authority Board of Commissioners until the term of the current purported tenant representative expires or until a duley elected representative is declared by all of the tenants, which ever comes first, effective December 18, 1989. We respectfully request confirmation by the Sanford City Commission of the appointment. C. Buratti and Cummings It is evident to the tenants that only two of the three board members who voted to terminate Linda Williams employment as the SHA Executive Director knew fully what they were doing, and from appearances, acted independently. (1) Teri Buratti is a widely known trouble-maker who invariably promotes conflict wherever she goes as clearly demonstrated in her performance on the SHA Board of Commissioners. 1989 MINUTES 5 ! 3 City Commission, Sanford, Florida December 18, - ~2) Wain Gummings' recent letter to the SHA Board of Oommisaioners and his subsequent action leading to the most recent decision attributed to the SHA Board are indicative of his short-sightedness and prejudicial attitude. We, the tenants, contend that there is nothing contained in that letter which can justify the drastic and damaging action initiated by Mr. Cummings and supported by Ms. Buratti. Furthermore, during the entire SHA Board meeting on December 14, 1989 with tenants, Mr. Cummings wore a scowl on his face. It was clear to all present at that meeting that he wanted nothing to do with giving any consideration to anything the tenants had to say. His expression clearly displayed contempt and disdain toward us as tenants. If ever we had doubts about the sincerity of the "wetback" statement made by Mr. Cummings in his reference to a Mexican-American firm, we no longer have them. This one utterly irresponsible statement has done much to defame the good name of the Sanford Housing Authority. D. Linda Williams With regard to the SHA Interim Executive Director, Linda Williams, HUD officials Jacksonville have described her as being both competent and efficient in her job performance. The SHA staff totally and fully supports Mrs. Williams and commends h~r for her caring and skilled jeob performance. The tenants praise her job performance and support her enthusiastically as we recall the enormous good she has done. Two mambers of the SHA Board fully support Mrs. Williams and have cited her excellence job performance. Moreover, they have gone on record vigorously o. pposing her job termination as Interim Executive Director. E. The Problem and Solution In summarily reviewing the positions of HUD, SHA staff, tenants and board members, only two (2) individuals are out of step with everyone else. Yet, they are making'the decisions, and there lies the problem. There lies lhe sole cause of conflict. These two are the nonplayers on a team of players. These two arc the misfits. These two board members are Buratti and Cummings. We, tenants of the Sanford Housing Authority, hereby declare unequivocally that we have no confidence in either of them and therefore respectfully request their immediate removal from the Sanford Housing Authority Board of Commissioners. Their expeditious removal is imperative if irreparable harm to the Sanford Housing Authority staff and tenants is to be avoided, and the good reputation of the City of Sanford be preserved. Ms...Rhonda Flagler appeared and reported she has been a Tenant in the Sanford Housing Authority for 14 years, and is an advisor to the Sanford Housing Authority Joint Tenant Council, and read Items A. and B. of the above Memo. Mr. Turner Clayton appeared and reported he represents the Seminole County Branch of the NAACP. He submitted information to the City Commission which he stated was a complaint from the NAACP against Ms. Detreville for inefficiency and neglect of duty, and against the Sanford Housing Authority Board of Commissioners action of December 14, 1989 to dismiss Linda Williams without due process. He requested a full investigation into the Sanford Housing Authority. Further, that Ms. Detreville had no idea of the questions she was answering in a Statement to the State Attorney last year, and that she admitted a violation of the Sunshine Laws, and that he would like that Statement thoroughly examined. He reported he would take the complaint against the Sanford Housing Authority Board of Commissioners directly to said board. Mr. Turner Clayton asked if the City Commission will hold a hearing to determine whether or not Ms. Detreville is competent, and the Mayor reported the City Commission will ask the City Attorney for a legal opinion regarding such a hearing. 1989 MINUTES CiW Cotnmission, San~rd, Florida- December 18, Commissioner McClanah~n moved to auth~r~ fh9 ~t~Z Atterne7 t~ contact Congressman McCollum's Office and request a complete General Accounting Office (G.A.O.) investigation of the Sanford Housing Authority for the past four (4) years, including actions by the Board of Commissioners. vote of the Commission as follows: Seconded by Commissioner Howell and carried by the Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Mr. Clayton asked that the City Commission conduct an investigation. The Commission took no action. Commissioner Thomas reported that since he has been on the City Commission, he has seen nothing from HUD questioning how the ~Sanford Housing Authority is run. Further, he has heard people say it isn't being run right, but has seen no evidence of it being run inefficiently. Mr. Jones appeared and reported that tenants are not now represented on the- Sanford Housing Authority Board of Commissioners, and that the tenants have elected a person to represent them. He requested that the Commission grant tenants the right to be represented on said board. Dr. Velma Williams appeared and asked why problems or concerns of the black community are viewed as insignificant, and the community treated as if it were invisible; and is she to understand that the City Commission has no responsibility for the behavior of the persons it appoints? Dr. Williams also reported that the tenant representative is supposed to be elected by the tenants, not appointed by the City Commission, and asked the Mayor to look into same. The Mayor reported that there have been other problems at other times, which the City Commission had jurisdiction over, that have been resolved quickly. The City Attorney reported that after the City Commission appoints a member to the Sanford Housing Authority Board of Commissioners, the City Commission can not involve itself in the day to day operation of the Sanford Housing Authority. Further, under Chapter 421 of the Florida Statutes, the City Commission can only appoint and remove members, and remove only for cause, and that due process must be given to the person being considered for removal. Also, cause for removal is defined as inefficiency, neglect of duty, or misconduct in office. Commissioner Thomas moved that since it is obvious Ms. Alberta Detreville is not representing the tenants, that she be removed from the Sanford Housing Authority Board of Commissioners. The City Attorney reported there is a legal process which must be followed before the City Commission can consider removal, including providing the person to be considered for removal with a copy of the charges against them at least 10 days prior to a hearing, at which time the person has the right to be heard in person or by council. Motion died for lack of a second. Ms. Ruthia Hester appeared and reported that in 1973 the City Commission adopted a procedure for the tenant representative on the Sanford Housing Authority Board. Ms. Hester asked for an investigation, by the area office in Jacksonville, of the Sanford Housing Authority Board and Staff. She further reported that Linda Williams was Interim MINUTES City Commission, Sanford, Florida December 18, 515 1989 Executive Director and was fired from that job, but did not resign from her job as Housing Manager. Ms. Barbara Wyche appeared and reported she has worked for the Sanford Housing Authority for over 18 years, and that the biggest problem now is that they don't have an Interim Director, and the tenants are the ones who suffer. Ms. Wyche asked the City Commission to appoint someone to the Sanford Housing Authority Board of Commissioners who is not prejudiced. Ms. Rosemary Charles appeared and reported she is President of the Joint Tenant Council. Ms. Charles stated they want answers because they are puzzled and afraid about what is going to happen because they keep getting a run-around from the City Commission. The City Commission asked the City Attorney to contact the Sanford Housing Authority, or its attorney, let them know that the City Commission has questions about the Sanford Housing Authority's December 14, 1989 Meeting, and ask that the Sanford Housing Authority or its attorney inform the City Commission about everything that took place at said December 14th meeting. The City Commission also asked the City Attorney to obtain a copy of the Sanford Housing Authority's Personnel Rules and their By-Laws. Ms. Jacqueline Johnson appeared and reported she is on the National Tenants' Council for Florida, and that there is a Tenants' Council in Seminole County that is more powerful than the Sanford Housing Authority. There being no further business, the meeting was adjourned. MAYOR CITY/CLERK" --