040990-Work SessionCity Commission, Sanford, Florida
APRIL 9,
1990
The City Commission of the City of Sanford, Florida, met in Work Session on April
9, 1990, at 5:00 P.M. in the City Manager's Conference Room, City Hall, Sanford, Florida.
Present: Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas
Commissioner A. A. McClanahan
Commissioner Lon Howell
City Manager Frank A. Faison
City Clerk Janet R. Donahoe
Absent: City Attorney William L. Colbert
The meeting was called to order by the Chairman.
The first item of business was consideration of the Marina Isle Leases (Monroe
Harbour and One Harbour Place),: tabled at the March 26, 1990 Regular Meeting.
City Manager submitted an analysis of comparable leases and rents for island
properties dated April 9, 1990, from the Finance Director.
Commissioner Howell requested the City Attorney to prepare draft leases as
follows: 5% annual base.rent, 3% dockage and storage, 2% labor, for Monroe Harbour Marina;
and 4% base rent for John Smith.
Director of Engineering and Planning reported that one significant difference
between the leases and responsibilities east and west of Palmetto Avenue, is in the area of
parking lot maintenance. The Holiday Inn is responsible for performing the necessary
maintenance for parking facilities west of Palmetto Avenue. John Smith is presumably.
responsible for maintaining a portion of the parking lot, which he leases, east of Palmetto
Avenue. The parking facilities utilized for the Romance and the boat ramp area versus 100%
parking which Chuck Yolk has'is questionable with regard to any responsibility that he may
have for parking lot maintenance, although he gains considerable benefit from the availabilty
of that parking. He further stated that said parking maintenance could be a City cost item
in the future, if the City'is unable to get people who are leasing and using the facilities
to share in the cost, which is not evidenced in current leases.
Jack Bridges, attorney for Chuck Volk, reported that the Marina Isle is a unique
property, and cannot be compared to any other marina leases, and that the leases were drawn
to dedicate the Marina Isle for public use. He stated that his client does not want to be
the victim of any unequitable or discriminatory treatment, because of the misfortunes of the
Holiday Inn. Further, Mr. Yolk has made $1 million in permanent improvements over the past
two years, which will ultimately be realized by the City of Sanford, and any monies saved
because of the rent reduction will go into further leasehold improvements for the marina,
which will not only benefit Mr. Volk,'but the public. Also, the Holiday Inn, in effect, did
not pay the City earned interest. Mr. Bridges further stated that Mr. Volk is agreeable to
the 3%, 2%, 2% proposal, and is willing to stipulate that should the Holiday Inn ultimately
suffer a demise, he will revert back to the terms of the original lease. Mr. Bridges agreed
to table the matter for further consideration, until the attorneys have met to discuss
possible remedies and proposals.
City Manager repOrted that the City Attorney could prepare draft leases as
requested, and submit them to the Commission for review and modification. In the meantime,
the three attorneys could discusss the leases. The Commission Concurred.
The Commission next discussed the on-going funding for the Beach Restoration at the
Marina Isle.
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City Commission, Sanford, Florida
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19 90
II
Director of Engineering and Planning distributed the study prepared by Dr. Wang,
the application submitted to the Tourist Development Council requesting a $150,000 grant to
proceed with the first phase of the development of a perched beach, and reported that the
project should be performed in several phases, over a two or three year period, and that the
Commission cOuld .request additional funds from the Tourist Development Council after each
phase is completed. He stated that three agencies will be involved in the permitting
process, and said process should be easier because Dr. Wang is using a non-structured
approach rather than a permanent hard construction. Unless the Commission directs Staff to
begin the preliminary work i.e. permitting, no further action is necessary pending the
Council's response to said application.
Director of Engineering and Planning stated that Dr. Wang has indicated that the
longard tubes have proven successful on several occasions, and that the mandatory expenditure
would be zero. Further, if the City receives the requested funds to justify the City moving
forward with the project, it would be necessary to pursue obtaining the permits, and retain
an additional engineering consultant for the preparation of plans. The Council will not fund
engineering or planning, therefore, one of the prerequisite for proceeding with the project
would be the City's approval to incur the expense for the cost of said permits and
consultant.
The next item of business was an update and discussion regarding Solid Waste;
City Manager presented a memo giving the background on the task force and
consultant, copies of the County's study outlining its course of action, and a summary and
suggested recommendations. He stated that if the recommendations are followed the City
should be able to retain control of the program and allow the cost within the market place
to remain under control. If those options do not prove workable, the City has the option of
joining the County's program at later date.
Commissioner Eckstein stated that the City's estimated total cost is $370,000.00
without capital outlay, and asked how much it will be reduced over the next few years, and
would it be cost effective to go with a private company.
City Manager stated that the first year would require the highest outlay, however,
the City could probably reduce that outlay over a l0 year time period. He suggested keeping
the expenses down for a few years to allow the market on recyclables to slow down, test the
private sector, and then review to find a stable market. Further, City Manager recommended
that the City start the bidding process regarding the recycling portion with a start date of
October 1, 1990, and continue as outlined. The Commission concurred.
The Commission next considered possible candidates for the Pete Knowles Service
Award. The Mayor suggested Martha Yancey, who spearheaded and coordinated "Park on Park",
and the "Make Sanford Shine" Project, and directed the City Clerk to gather the necessary
information for the preparation of a resolution and plaque on April 23, 1990.
Director of Engineering and Planning reviewed a proposed resolution for Community
Development Week submitted by the Community Development Officer. He advised the Commission
that there was not enough time .to place the request on the Agenda, and asked that the
Commission consider said resolution for adoption at the Regular Meeting. The Commission
concurred.
The next item of business was a discussion regarding of the Option to Purchase
Site for Westerly Interceptor Pump Station.
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City Commission, Sanford, Florida
APRIL 9,
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Director of Engineering reported that the acquisition of a site is necessary for
the Westerly Interceptor Sewer System project. He stated that he is working on alternative
sites, but in the meantime, recommends that the City Commission execute the Option Contract
and authorize payment of the $1,000.00 option fee, which would allow the City a 90 day period
for examination of the property, and would in no way bind the City.
There being no further business, the meeting was adjourned.
Attest:
f- City Clerk