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071790-Joint Work SessionCity Coinmission, Sanford, Florida 3u!y 17 19 90 The City Commission met in Special Joint Work Session with Seminole County School Board on Tuesday, July 17, 1990 at 4:00 P.M., in the City Manager's Conference Room, City Hall, Sanford, Florida. Present: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas Commissioner A. A. McClanahan Commissioner Lon Howe~ll City Manager Frank A. Faison City Clerk Janet R. Donahoe Absent: City Attorney William L. Colbert The Chairman called the meeting to order. The first item of business was discussion of after school recreation program. Director of Recreation appeared and reported that after school recreation programs presently exist at three elementary schools in the City of Sanford, that Staff is currently meeting with teachers and coaches to determine the academic and recreational needs of children for an after school program at Seminole High School, to be implemented October 1, 1990, that the City will pay teachers and coaches to run said program, which would be jointly controlled by the City of Sanford and Seminole High School. Wayne Epps, Principal, Seminole High School, appeared and reported that he is supportive of the program, and that the success of same will depend upon the demand of the students. Commissioner Howell reported that he would like dates of availability for use of Seminole High School facilities because there have been conflicts regarding same in the past. Mr. Epps stated that dates for said facilities are scheduled well in advance. Willie Holt, Assistant Principal at Seminole High School, asked whether students or teachers will determine the academic and recreational needs of the students. Roger Beathard, Coordinator, Physical Education, Health, and Driver Education, appeared and reported that a committee consisting of Mike Kirby, Jeff Munson, himself, Coach Blake, and Coach Register, will determine criteria for said program, that drug prevention classes will be conducted on rainy days, and that the hours will be from 3:00 P.M. to 6:00 P.M. Also, facilities at Seminole High School are limited. Director of Recreation reported that the program will be three hours a day, five days a week for a period of 180 days, and will be composed of City of Sanford employees and teachers paid by the City of Sanford at an hourly rate of $5.65, and who would be City of Sanford employees during those hours, that the budget does not allow for a year round but that he is hopeful there will be adequate funds for a summer program in the program, future. Joe Williams, Seminole County School Board,-~asked if Saturdays will be included in the program, and stated that such a program is needed more in the summer months than during the school year. Doreen Freeman, Sanford citizen, asked what the current budget is for after school programs at Seminole High School and the three elementary schools. Director of Recreation reported that $15,000.00 is budgeted for the high school program, and that dollar figures were not available for today's meeting regarding the three elementary schools. MINUTES City Commission, Sanford, Florida 203 3uly 17 1990 Mr. Beathard reported that the $15,000.00 figure covers supplies and staffing for the following schools: Seminole High School, Lakeview Middle and Sanford Middle, and that it is anticipated there will be monies left over for possible summer program. Commissioner Eckstein stated that said after school program will expose kids to a number of activities, promote the over-all quality of life, and make school more enjoyable. Commissioner McClanahan stated that the School Board and the City are breaking new ground, trying to accomplish a common goal of maximum utilization of available personnel and physical plants. Also, he is interested in summers being involved, and that he has a positive feeling about the program. Mr. Holt stated that if an after school program could be developed, which would enhance academics, such as homework assistance and tutoring as well as recreational activities, said program would be worthwhile. Mr. Beathard stated that general study skills assistance and drug prevention classes can be implemented on October 1, 1990, and that he is hopeful there will be enough teachers and funds to tutor in math, science and english in the not-too-distant future. Commissioner Eckstein reported that Seminole High School currently has a tutorial program, which has minimal attendance, however, if students knew they had to complete academic studies before participating in sports, it would provide extra incentive to stay for tutoring. Also, transportation will need to be provided. Commissioner Thomas stated that he welcomes the program. Mr. Williams reported that marketing strategies will play an important part in gaining youngster's interest and participation, and that the total child needs to be addressed, not just the sports aspect. Mr. Beathard stated that marketing and promotional aspects will be addressed after the committee enlists the services of a coordinator. Ann Neiswender, Chairman, Seminole County School Board, reported that recreation will be the "hook", as well as food, that there needs to be a balance of activities to develop the total student, that such a program would be good for the citizens of Sanford, and that she expects Seminole County School Board will be supportive of said program. Bob Hughes, Superintendent, reported that the program poses an exciting concept, and that he fully supports same. The next item of business was discussion regarding two surplus properties for possible use as a recreational facility. Mr. Hughes reported that the School Board has two surplus properties, namely, Little Red School House, and Hopper School, that the Board has been approached by a group interested in a long term lease regarding same. Further, if the City of Sanford is interested in either property, for possible community use, said properties could be transferred for $1.00, and proposed that consideration be given regarding same. Richard Wells, Assistant Superintendent for Facilities & Transportation, reported that long term leases cause problems because the School Board has to send to Tallahassee for approval, so the School Board would rather transfer title to City, rather than enter into a long-term lease. Also, if the City is interested in said properties, a Work Session could be scheduled for discussion of same. Commissioner Howell reported that the Hopper facility is covered with asbestos, and renovation of same would be costly. 2O4 MINU S City Commission, Sanford, Florida JULY 17, 1990 Mr. Wells reported that said facility has not been tested for asbestos, but it does have so-called asbestos shingles. Commissioner McClanahan reported that he did an appraisal on the Little Red School House about ten to twelve years ago for the School Board, that said property should have been condemned at that time, that extensive restoration would be necessary, and suggested that the School Board allow the City's Building Department to help with the inspection of said property. The consensus of the Commission was to obtain more information regarding said properties. Ms. Neiswender reported that during the 89/90 school year, the School Board, through the comprehensive planning process focused emphasis on a couple of schools that needed help. Mr. Hughes reported that the Private Industry Council funded a computer lab.at Seminole High School, that implementation of same has improved test scores, that the School Board funded additional teachers, and building program. Also, the Private Industry Council continues to support Crooms School of Choice, which deals with the special needs of approximately 200 to 250 students. Further, through use of innovative federal funds, additional teachers were provided, and a computer lab was created at Midway Elementary School. Also, bid award for Sanford Middle School is scheduled for next School Board meeting. Ms. Neiswender reported that through the coordination of Seminole Community College and Seminole County School Board an adult walk-in program has been deVeloped, which provides assistance for students and parents to obtain their G.E.D., that citizens of Sanford participated in said program, and that they are trying to provide childcare. Dr. Marion Dailey reported that the Private Industry Council will.be putting in a second computer lab at Seminole High School next year. Also, a compact program will be offered whereby students at risk will be allowed computer time, assistance with study skills, and that scholarships will be available for students who remain in school for four years. The next item of business was discussion of possible joint grant for swimming pool facility. Mr. Hughes reported that Seminole County School Board would be agreeable to applying for PECO grant for possible joint utilization of a swimming pool facility, if the City of Sanford Commission is interested, that the School Board would be the petitioner for said grant, and would provide property for same, that utilization of said facility for after school program would be negotiable, and that insurance coverage would be provided by the School Board. Mayor Smith reported that Commissioner Kelley had indicated that Seminole County might be interested in pursuing same, and suggested that Staff for all three entities meet to determine requirements to pursue said grant application. Ms. Neiswender reported that City Commissioners, School Board representatives, and Seminole County Commissioners need to work together to establish a legislative delation to have some advocacy in Tallahassee. MINUTES City Commission, Sanford, Florida July 17, 2O5 City Manager suggested that Bob Hughes start crafting PECO grant application, designate site plan location, start deliberation on County side, that the City work on funding sources, and report back to Board for further discussion. There being no further business, Attest: City Clerk the meeting was ~journed. ~ _