010891-Special Organizational M4OO
MINUTES
City Commission, Sanford, Florida
JANUARY 8,
Meeting on January 8, 1991 at 7:00 P.M. in the City Manager's Conference Room, City Hall,
Sanford, Florida.
Present:
Mayor-Commissioner Bettye D. Smith.
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas
Commissioner A. A. McClanahan
Commissioner Lon Howell
City Attorney William L. Colbert
City Manager Frank A. Faison
City Clerk Janet R. Donahoe
The Chairman called the meeting to order.
There being no further old business to be transacted by the outgoing board,
Commissioner McClanahan moved that the meeting adjourn sine die~.
Thomas and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Seconded by Commissioner
City Clerk administered the Oaths of Office to Commissioner-Elect Whitey Eckstein
and Commissioner-Elect A. A. McClanahan, each signed the Oath and Acceptance of Office and
was seated a Commissioner of the City of Sanford, Florida.
City Attorney reported that at the Regular Meeting of December 17, 1990, the City
Commission accepted City Manager Frank A. Faison's resignation, that a local newspaper quoted
severance pay in amount of $69,000.00, which was incorrect, that Personnel Director Tim
McCauley prepared a memo outlining the benefits Mr. Faison is entitled to, that. he has
reviewed same, and concurs with said amount, which has been passed on to the accounting
department, that the correct amount is less than half of what was reported in the paper, and
that the correct amount of severance pay has not yet been published. Further, Mayor Smith
was asked to contact the Florida League of Cities for assistance in screening potential
candidates for the position of City Manager, and to meet with Personnel Director Tim McCauley
to prepare an advertisement for said position, which has run in various State and National
publications. Further, Florida City Managers' Association has a Range Rider Program, which
is comprised of retired City Managers, who assist Cites, at no cost, in providing guidance
on screening committees, that the program has proven to be successful in the past, and that
said procedure is recommended by the ICMA and Florida League of 'Cities.''- Also, Seminole
County has used a Consulting Firm from Georgia to search for a Manager, and that said service
has cost $17,500.00.
Commissioner Eckstein moved to appoint Director of Engineering and Planning,
William A. Simmons as City Manager. Seconded by Commissioner Thomas.
Commissioner McClanahan stated that it would be premature to offer Mr. Simmons the
position, that he could not support said appointment at this time, and that Mr. Simmons
should submit his application if he is interested in said position.
Commissioner Thomas stated that Mr. Simmons knows more about the workings of the
City than anyone else, and that there is no one better qualified to lead the City.
Commissioner Howell stated that he has received several phone calls from Sanford
citizens recommending Mr. Simmons, and that he deserves a shot at it.
Mayor Smith asked Commissioner Thomas and Commissioner Howell if they thought it
would be in the City's best interest not to screen other applications; both Commissioners
answered in the affirmative.
MINUTES
City Commission, Sanford, Florida
3ANUARY 8,
City Attorney reported that he did not anticipate the City Commission taking any
action tonight regarding same, that he was not sure whether it would be appropriate to
appoint Mr.'Simmons tonight because this item was not on the Agenda for discussion, however,
that he would try to enforce the will of the majority of the Commission.
Mr. Simmons reported that he would be submitting his application.
Commissioner McClanahan moved to table taking any action. Motion died for lack of
a second.
City Attorney asked Commissioner Eckstein and Commissioner Thomas if it was their
intent to hire Mr. Simmons as City Manager, and, if so, acceptable terms of employment such
as salary and benefits would need to be negotiated. Also, in the event Mr. Simmons leaves
a tenured civil service position to become City Manager, would he be allowed to return to
said position.
Commissioner Eckstein and Commissioner Thomas concurred that the motion was to
offer the position of City Manager to Mr. Simmons, that the salary and benefits would be what
Frank Faison is presently receiving, and that the terms of said employment would be
renegotiated at the 1991/92 budget work sessions.
Mr. Simmons reported that he is very interested in the position, that he would like
to be the City Manager for Sanford, and requested that various items regarding the re-
organization of the Planning and Engineering Department be addressed with a member of the
City Commission, and brought back to the Commission for final approval.
Commissioner Eckstein restated the motion to offer the position of City Manager to
Mr. Simmons, subject to the negotiation of an appropriate contract which would contain
employment matters, and subject to appropriate re-organization of the Planning and
Engineering Deparment, with said contract and re-organization to be brought back to City
Commission for final approval.
the Commission as follows:
Seconded by Commissioner Thomas and carried by the vote of
Mayor Smith Nay
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Nay
Commissioner Howell Aye
The Mayor reported that the fourth Monday in May, a Regular Meeting day, falls on
Memorial Day, a City holiday. The consensus of the Commission was to decide upon an
alternative meeting date at the Regular Meeting of January .14, 1991.
Commissioner Howell moved to appoint Karl Stairs to the Board of Adjustment.
Seconded by Commissioner Thomas and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner.'Howell Aye
The Mayor reported that the Mardi Gras Ribbon Cutting Ceremony will be held on
February 8, 1991 at 5:00 P.M.
Commissioner Howell moved to approve the appointment of members of the City
Commission to committees for 1991 as follOWs:
199]
402
MINUTES
City Commission, Sanford, Florida
,1ANUaRY
19 91
~PPOINTMENTS MADE BY CITY COMMISSION
City of Sanford Representation )
CALNO ( Council of Local Government of Seminole County )
... Re-appointed
Commissioner Herbert Eckstein .. 61/08/91
Chamber of Commerce/Board of Directors
Commissioner Lon K. Howell ...... Re-appointed
01/08/91
Ce
East Central Florida Regional Planning Council (ECFRPC)
Commissioner A. A.. McClanahan ...... Re-appointed
01/08/91
De
East Central Florida Regional Planning Council/Metropolitan
Planning Organization (MPO)
Mayor Bettye D. Smith ...... Re-appointed 01/08/91
Ee
Fe
Henry Shelton Sanford Memorial Library-Museum
Commissioner Robert B. Thomas, Jr .... Appointed
6i 08/91
Police Department/Liaison to
Commissioner Lon Howell ...... Appointed 01/08/91
He
Seminole County/Intergovernmental Task Force on Solid Waste
Management & Recycling Committee
.. Re-appointed
Commissioner A. A. McClanahan .. ''1/08/910
Seminole County/Stormwater Utility Task Force
Commissioner A. A. McClanahan ......
Re-appointed
01/08/91
Seconded by Commissioner McClanahan and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
City Clerk distributed updated lists of advisory boards and committees, and
applications for appointment to same.
Commissioner Eckstein reported that Altamonte Springs has a open bid policy, and
proposed that the seven cities within Seminole County meet to discuss what items they are
interested in purchasing, and that all seven cities be given the opportunity to bid
together.
Commissioner McClanahan proposed that when there are local suppliers of an item,
only local merchants, who pay local taxes, be given the opportunity to bid.
City Attorney reported that he did not know whether it would be legally
appropriate when advertising for bids, to restrict the boundary where bids are accepted,
that the Commission needs to be careful because the .bid would not always be awarded to the
lowest bidder, and, therefore, might be viewed as wasting tax payers money.
City Manager reported that bids are always advertised when the item to be
purchased exceeds a certain limit, and that the City has annual bid contracts; most of
which are local.
MINUTES
City Commission, Sanford, Florida
JANUARY 8,
4O3
1991
raised.
Commissioner McClanahan proposed that the Restricted Purchase Order limit be
City Attorney reported that he will research the legal ramifications should the
Co~ission wish to consider changing City Purchasing policy, and will report back to the
Co~ission.
Co~issioner Howell asked how many employees are needed to maintain the softball
and baseball fields, and if there is anything that can be done regarding the stickers on
those fields.
Parks Director, Jim Jerigan reported that currently, there is one fulltime
employee available to work on said fields, that two employees are needed, and that there
are twelve maintenace workers on staff. Further, there is not enough manpower to remove
the stickers in a timely manner, however, Staff is in the process of trying to solve the
problem.
Co~issioner McClanahan asked if the Co~ission is in favor of reimbursing
expenses incurred by members of the Co~ission for state-wide co~ittee meetings, or if
the Co~ission would prefer that the members of the Co~ission not serve on those
co~ittees. The Consensus of the Co~ission was to reimburse said expenses.
There being no further business, the meeting was adjourned.
R
Attest: