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032591-Regular MeetingCity Commission, Sanford, Florida March 25, 19 91 The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, March 25, 1991 at 7:00 P.M. in the City Commission Room, City Hall, Sanford, Florida. Present: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas Commissioner A. A. McClanahan Commissioner Lon Howell City Attorney William L. Colbert City Manager William A. Simmons Acting City Clerk Linda L. Brace Absent: City Clerk Janet R. Donahoe The Chairman called the meeting to order. The first item of business was the presentation of the Seventh Annual Warren E. "Pete" Knowles Service Award. Mayor Smith presented Winifred "Bill" Gielow with a plaque and a resolution. On motion of Commissioner McClanahan, seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Resolution No. 1596 was read in full. Said resolution being in words and figures as follows: RESOLUTION NO. 1596 A 'RESOLUTION OF THE CITY OF SANFORD, FLORIDA, THANKING AND COMMENDING WINIFRED "BILL" GIELOW FOR HER SERVICES TO THE CITY OF SANFORD, FLORIDA, AND ITS CITIZENS AND AWARDING WINIFRED "BILL" GIELOW THE SEVENTH ANNUAL WARREN E. "PETE" KNOWLES SERVICE AWARD. WHEREAS, WINIFRED "BILL" GIELOW has been active in church, civic, cultLral and political organizations since her arrival in the City of Sanf~rd, Florida, in 1957; WHkKEAS, WINIFRED "BILL" GI~OW founded the annual May Day Brunch in 1974 as the Community Improvement Project chairman for the Sanford Woman's Club. Funds from this event, in excess of $37~000.00 during the years, have always been earmarked for civic improvement. These funds have been used to: landscape the medians on 17-92 at the entrance to the city, erect signs for the Scenic Route, help landscape the Cultural Arts Center through the Sanford Scenic Improvement Board on which she served as a member and, more recently, $12,000.0_0 was used to help landscape the Children's Playground at Park on Park, build facilities and install lights; WHEREAS, WINIFRED Centennial Park and raised park and building the gazebo; WHEREAS, WINIFRED "BILL" GIELOW served as Chairman of the Beautification Committee of the Greater Sanford C~amber of Commerce, as Chairman of landscaping and upgrading Memorial Park on the lakefront project including plants, irrigation and benches, and as Chairman of the annual Chamber of Commerce Azalea Sale for eight "BILL" GIELOW served as Chairman of_ $15,000.00 toward the renovation of the years; MINUTES City Commission, Sanford, Florida March 25, Board instrumental Foundation; · WHEREAS, WINIFRED "BILL" WHEREAS, WINIFRED "BILL" GIELOW served as a member of the of Di!rectors of the Good Samaritan Home Building Fund and was obtaining a $4,000.00 grant from the Washington GIELOW was the recipient of the Sanford Kiwanis Club's Roberta Gatchel Woman of the Year award; WHEREAS, WINIFRED "BILL" GIELOW has served as an elder of the First Presbyterian Church, president of the Presbyterian Churchwomen, president of the Sanford Woman's Club, and has served as a member 6f Seminole Mutual Concert Association, Ballet Guild of Sanford-Seminole, Salvation Army, Good Samaritan Home, Seminole County Mental Health Association, Democratic Women's Club of Seminole County and United Way of Seminole. NOW, THEREFORE, BE IT RESOLVED BY THE PEOPLE OF THE CITY OF SANFORD, FLORIDA: SECTION 1: That the City of Sanford, Florida, thanks and commends WINIFRED "BILL" GIELOW for her outstanding and invaluable service =o the City of Sanford and its citizens as a member of various civic organizations and extends to her its best wishes for the future. SECTION 2: That, in recognition of her outstanding service ~o the community in all her endeavors, the City Commission awards to WINIFRED "BILL" GIELOW the Seventh Annual WARREN E. "PETE" KNOWLES SERVICE AWARD. SECTION 3: That this Resolution be recorded in the official minutes of the City of Sanford, Florida, and that a copy be presented to WINIFRED "BILL" GIELOW. F' 1991. ATTEST: ~ ~THE' CI~TT'/C~O¥~MiggION OF' THE CITY OF SANFO~, FLORIDA RESOLUTION NO. 1596 1991 City Commission, Sanford, Florida March 25, 19 91 A public hearing was held in accordance with notice published in the Sanford Herald on March 14, 1991, as follows: NOTICE OF A PUBLIC HEARING TO CONSIDER THE ADOPTION OF AN ORDINANCE BY THE CITY OF SANFORD, FLORIDA Notice is hereby given that a Public Hearing will be held in the Commission Room at the City Hall in the City of Sanford, Florida, at 7:00 o'clock P.M. on March 25, 1991, to consider the adoption of an ordinance by the City of Sanford, Florida, title of which is as follows: ORDINANCE NO. 3057 AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CLOSING, VACATING, AND ABANDONING PORTIONS OF FULTON STREET LYING BETWEEN PECAN AVENUE EXTENDED NORTHERLY AND CEDAR AVENUE EXTENDED NORTHERLY AND BETWEEN WEST FIRST STREET (SR 46) AND US 17 & 92 (SEMINOLE BOULEVARD) BUT RESERVING UTILITY EASEMENTS OVER SAME; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. A copy shall be available at the office of the City Clerk for all persons desiring to examine the same. Ail parties in interest and citizens shall have an opportunity to be heard at said hearing. By order of the City Commission of the City of Sanford, Florida. ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) Janet R. Donahoe City Clerk Publish: March 14, 1991 Ordinance No. 3057, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CLOSING, VACATING, AND ABANDONING PORTIONS OF FULTON STREET LYING BETWEEN PECAN AVENUE EXTENDED NORTHERLY AND CEDAR AVENUE EXTENDED NORTHERLY AND BETWEEN WEST FIRST STREET (SR 46) AND US 17 & 92 (SEMINOLE BOULEVARD) BUT RESERVING UTILITY EASEMENTS OVER SAME; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. introduced and placed on first reading at meeting of March 11, 1991, was next placed on second reading. After being read by the title, the Chairman announced that the Commission would hear from those persons present to speak in favor, or in opposition to, proposed Ordinance No. 3057. No one appeared. Commissioner Howell moved on the second reading and adoption of said Ordinance No. 3057. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Thereupon, the Chairman announced that the City Commission of the City of Sanford, Florida, had passed and adopted Ordinance No. 3057, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CLOSING, VACATING, AND ABANDONING PORTIONS OF FULTON STREET LYING BETWEEN PECAN AVENUE EXTENDED NORTHERLY AND CEDAR AVENUE EXTENDED NORTHERLY AND BETWEEN WEST FIRST STREET (SR 46) AND US 17 & 92 (SEMINOLE BOULEVARD) BUT RESERVING UTILITY EASEMENTS OVER SAME; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. · MINUTES City Commission, Sanford, Florida March 25, A public hearing was held in accordance with notice published in the Sanford Herald on March 14, 1991, as fOllows: NOTICE OF A PUBLIC HEARING TO CONSIDER THE ADOPTION OF AN ORDINANCE BY THE CITY OF SANFORD, FLORIDA Notice is hereby given that a Public Hearing will be held in the Commission Room at the City Hall in the City of Sanford, Florida, at 7:00 o'clock P.M. on March 25, 1991, to consider the adoption of an ordinance by the City of Sanford, Florida, title of which is as follows: ORDINANCE NO 3058 AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CREATING THE CIVIL SERVICE SYSTEM AND THE CIVIL SERVICE BOARD OF THE CITY OF SANFORD, FLORIDA; TO ABOLISH THE PRESENT CIVIL SERVICE SYSTEM AND THE PRESENT CIVIL SERVICE BOARD OF THE CITY OF SANFORD, AND TO CREATE THE CIVIL SERVICE SYSTEM AND THE CIVIL SERVICE BOARD OF THE CITY OF SANFORD, FLORIDA, AS ITS SUCCESSOR; PROVIDING FOR ORGANIZATION AND MEMBERSHIP OF THE CIVIL SERVICE BOARD; ESTABLISHING QUALIFICATIONS OF CIVIL SERVICE BOARD MEMBERS; ESTABLISHING TERMS OF OFFICE; ESTABLISHING OFFICE, MEETINGS AND QUORUM OF THE CIVIL SERVICE BOARD; PROVIDING FOR DISQUALIFICATION, REMOVAL OR VACANCIES IN THE CIVIL SERVICE BOARD MEMBERS; PROVIDING FOR COMPENSATION AND EXPENSE OF BOARD MEMBERS; PROVIDING FOR EMPLOYMENT OF ASSISTANTS AND ASSIGNMENT OF SECRETARY; PROVIDING FOR EXPENSES OF CIVIL SERVICE BOARD; PROVIDING FOR DELIVERY OF COPY OF CHANGES TO CODE OF RULES AND CERTIFICATES OF ACKNOWLEDGEMENT OF RECEIPT; REQUIRING CLASSIFICATION OF POSITIONS; REQUIRING CITY COMMISSION TO FIX COMPENSATION; PROVIDING TERMS OF EMPLOYMENT, DUTIES AND OBLIGATIONS OF CIVIL SERVICE EMPLOYEES; PROVIDING FOR DESIGNATION OF GRADES IN DEPARTMENTS, NUMBER OF MEMBERS TN GRADES AND INCREASE OR REDUCTION IN AUTHORIZED POSITIONS BY THE CITY COMMISSION; PROVIDING FOR VACANCIES IN CLASSIFIED SERVICE, PROBATION PERIODS, SENIORITY AND PROMOTION OF EMPLOYEES; ESTABLISHING APPOINTIVE, REMOVAL, SUSPENSION AND DEMOTION POWER; ESTABLISHING CAUSES AND PROVIDING FOR SUSPENSION, DEMOTION AND DISMISSAL OF EMPLOYEES; ESTABLISHING RIGHT OF APPEAL, HEARING AND JUDGMENT BY CIVIL SERVICE BOARD; PROVIDING FOR DI SMI SSAL OF EXCESSIVE EMPLOYEES; PROVIDING FOR LEAVE OF ABSENCE FOR MILITARY SERVICE; PROVIDING FOR FURNISHING OF LISTS OF EMPLOYEES; PROVIDING FOR RULES AND REGULATIONS BY DEPARTMENT .HEADS; PROVIDING FOR AMENDMENTS TO CIVIL SERVICE BOARD ' S RULES AND REGULATIONS; FORBIDDING SUBSCRIPTION OR CONTRIBUTION TO MUNICIPAL POLITICAL PURPOSE; FORBIDDING USE OF POLITICAL INFLUENCE IN MUNICIPAL ELECTIONS; GRANTING AUTHORITY TO EMPLOY ATTORNEY; PROVIDING FOR SUCCESSION OF INTERESTS; PROVIDING FOR AMENDMENTS TO CIVIL SERVICE ORDINANCE; PROVIDING FOR SEVERAB ILI TY, CONFLICTS, CODIFICATION AND EFFECTIVE DATE. A copy shall be available at the office of the City Clerk for all persons desiring to examine the same. Ail parties in interest and citizens shall have an opportunity to be heard at said hearing. By order of the City Commission of the City of Sanford, Florida. ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) Janet R. Donahoe City Clerk Publish: March 14, 1991 515 19 91 - 5 .,!--.4 City Commission, Sanford, Florida March 25, 19 9q Ordinance No. 3058, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CREATING THE CIVIL SERVICE SYSTEM AND THE CIVIL SERVICE BOARD OF THE CITY OF SANFORD, FLORIDA; TO ABOLISH THE PRESENT CIVIL SERVICE SYSTEM AND THE PRESENT CIVIL SERVICE BOARD OF THE CITY OF SANFORD, AND TO CREATE THE CIVIL SERVICE SYSTEM AND THE CIVIL SERVICE BOARD OF THE CITY OF SANFORD, FLORIDA, AS ITS SUCCESSOR; PROVIDING FOR ORGANIZATION AND MEMBERSHIP OF THE CIVIL SERVICE BOARD; ESTABLISHING QUALIFICATIONS OF CIVIL SERVICE BOARD MEMBERS; ESTABLISHING TERMS OF OFFICE; ESTABLISHING OFFICE, MEETINGS AND QUORUM OF THE CIVIL SERVICE BOARD; PROVIDING FOR DISQUALIFICATION, REMOVAL OR VACANCIES IN THE CIVIL SERVICE BOARD MEMBERS; PROVIDING FOR COMPENSATION AND EXPENSE OF BOARD MEMBERS; PROVIDING FOR EMPLOYMENT OF ASSISTANTS AND ASSIGNMENT OF SECRETARY; PROVIDING FOR EXPENSES OF CIVIL SERVICE BOARD~ PROVIDING FOR DELIVERY OF COPY OF CHANGES TO CODE OF RULES AND CERTIFICATES OF ACKNOWLEDGEMENT OF RECEIPT; REQUIRING CLASSIFICATION OF POSITIONS; REQUIRING CITY COMMISSION TO FIX COMPENSATION; PROVIDING TERMS OF EMPLOYMENT, DUTIES AND OBLIGATIONS OF CIVIL SERVICE EMPLOYEES; PROVIDING FOR DESIGNATION OF GRADES IN DEPARTMENTS, NUMBER:OF MEMBERS IN GRADES AND INCREASE OR REDUCTION IN AUTHORIZED POSITIONS BY THE CITY COMMISSION; PROVIDING FOR VACANCIES IN CLASSIFIED SERVICE, PROBATION PERIODS, SENIORITY AND PROMOTION OF EMPLOYEES; ESTABLISHING APPOINTIVE, REMOVAL, SUSPENSION AND DEMOTION POWER; ESTABLISHING CAUSES AND PROVIDING FOR SUSPENSION, DEMOTION AND DISMISSAL OF EMPLOYEES; ESTABLISHING RIGHT OF APPEAL, HEARING AND JUDGMENT BY CIVIL SERVICE BOARD; PROVIDING FOR DISMISSAL OF EXCESSIVE EMPLOYEES; PROVIDING FOR LEAVE OF ABSENCE FOR MILITARY SERVICE; PROVIDING FOR FURNISHING OF LISTS OF EMPLOYEES; PROVIDING FOR RULES AND REGULATIONS BY DEPARTMENT HEADS; PROVIDING FOR AMENDMENTS TO CIVIL SERVICE BOARD'S RULES AND REGULATIONS; FORBIDDING SUBSCRIPTION OR CONTRIBUTION TO MUNICIPAL POLITICAL PURPOSE; FORBIDDING USE OF POLITICAL INFLUENCE IN MUNICIPAL ELECTIONS; GRANTING AUTHORITY TO EMPLOY ATTORNEY; PROVIDING FOR SUCCESSION OF INTERESTS; PROVIDING FOR AMENDMENTS TO CIVIL SERVICE ORDINANCE; PROVIDING FOR SEVERABILITY, CONFLICTS, CODIFICATION AND EFFECTIVE DATE. introduced and placed on first reading at meeting of March 11, 1991, was next placed on second reading. After being read by title, the Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, proposed Ordinance No. 3058. No one appeared. Commissioner McClanahan moved on the second reading and adoption of said Ordinance No. 3058. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Thereupon, the Chairman announced that the City Commission of the City of Sanford, Florida, had passed and adopted Ordinance No. 3058, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CREATING THE CIVIL SERVICE SYSTEM AND THE CIVIL SERVICE BOARD OF THE CITY OF SANFORD, FLORIDA; TO ABOLISH THE PRESENT CIVIL SERVICE SYSTEM AND THE PRESENT CIVIL SERVICE BOARD OF THE CITY OF SANFORD, AND TO CREATE THE CIVIL SERVICE SYSTEM AND THE CIVIL SERVICE BOARD OF THE CITY OF SANFORD, FLORIDA, AS ITS SUCCESSOR; PROVIDING FOR ORGANIZATION AND MEMBERSHIP OF THE CIVIL SERVICE BOARD; ESTABLISHING QUALIFICATIONS OF CIVIL SERVICE BOARD MEMBERS; ESTABLISHING TERMS OF OFFICE; ESTABLISHING OFFICE, MEETINGS AND QUORUM OF THE CIVIL SERVICE BOARD; PROVIDING FOR DISQUALIFICATION, REMOVAL OR VACANCIES IN THE CIVIL SERVICE BOARD MEMBERS; PROVIDING FOR COMPENSATION AND EXPENSE OF BOARD MEMBERS; PROVIDING FOR EMPLOYMENT OF ASSISTANTS AND ASSIGNMENT OF SECRETARY; PROVIDING FOR EXPENSES OF CIVIL SERVICE BOARD; PROVIDING FOR DELIVERY OF COPY OF CHANGES TO CODE OF RULES AND CERTIFICATES OF ACKNOWLEDGEMENT OF RECEIPT; REQUIRING CLASSIFICATION OF POSITIONS; REQUIRING CITY COMMISSION TO FIX COMPENSATION; PROVIDING TERMS OF EMPLOYMENT, DUTIES AND OBLIGATIONS OF CIVIL SERVICE EMPLOYEES; PROVIDING FOR MINUTES City Commission, Sanford, Florida March 25, 515 199] DESIGNATION OF GRADES IN DEPARTMENTS, NUMBER OF MEMBERS IN GRADES AND INCREASE OR REDUCTION IN AUTHORIZED POSITIONS BY THE CITY COMMISSION; PROVIDING FOR VACANCIES IN CLASSIFIED SERVICE, PROBATION PERIODS, SENIORITY AND PROMOTION OF EMPLOYEES; ESTABLISHING APPOINTIVE, REMOVAL, SUSPENSION AND DEMOTION POWER; ESTABLISHING CAUSES AND PROVIDING FOR SUSPENSION, DEMOTION AND DISMISSAL OF EMPLOYEES; ESTABLISHING RIGHT OF APPEAL, HEARING AND JUDGMENT BY CIVIL SERVICE BOARD; PROVIDING FOR DISMISSAL OF EXCESSIVE EMPLOYEES; PROVIDING FOR LEAVE OF ABSENCE FOR MILITARY SERVICE; PROVIDING FOR FURNISHING OF LISTS OF EMPLOYEES; PROVIDING FOR RULES AND REGULATIONS BY DEPARTMENT HEADS; PROVIDING FOR AMENDMENTS TO CIVIL SERVICE BOARD'S RULES AND REGULATIONS; FORBIDDING SUBSCRIPTION OR CONTRIBUTION TO MUNICIPAL POLITICAL PURPOSE; FORBIDDING USE OF POLITICAL INFLUENCE IN MUNICIPAL ELECTIONS; GRANTING AUTHORITY TO EMPLOY ATTORNEY; PROVIDING FOR SUCCESSION OF INTERESTS; PROVIDING FOR AMENDMENTS TO CIVIL SERVICE ORDINANCE; PROVIDING FOR SEVERABILITY, CONFLICTS, CODIFICATION AND EFFECTIVE DATE. The next item of business was consideration of Utility Agreements with Florida Department of Transportation regarding Seminole County Expressway Project. On recommendation of City Manager, Commissioner McClanahan moved to authorize City Manager to execute said Utility Agreements with the Florida Department of Transportation for the relocation of City utility lines on Lake Mary Boulevard and. on Airport Boulevard to U.S. Highway 17-92, in accordance with Expressway project, City to pay costs incurred for relOcation of said utility lines, and minor work to be performed by City crews. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye The next item of business was consideration of proposed contract with Ardaman & Associates, Inc., for Quarterly Monitoring of Groundwater Wells for Reclaimed Water Reuse System at Mayfair Golf Course. On recommendation of City Manager, Commissioner Howell moved to accept said proposal with Ardaman & Associates, Inc., for Quarterly Monitoring of Groundwater Wells for Reclaimed Water Reuse System at Mayfair Golf Course in amount not to exceed $3,550.00, for a period of one year. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye The Commission next considered proposed Interlocal Agreement with Seminole County regarding Seminole County Library Impact Fees. On recommendation of City Manager, Commissioner Thomas moved to authorize the execution of said Seminole County/City of Sanford Interlocal Agreement, City to retain 3% of each Impact Fee collected up to a maximum of $250.00 per Impact Fee, for reimbursement of administrative costs. (Initial term of Agreement effective June 1, 1991 through September, said Agreement to be renewed for one year terms commencing October 1st of each year and terminating September 30th of succeeding year.) Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye 516 MINU S City Commission, Sanford, Florida MarCh The next item of business was consideration of Condemnation Report $89-15, 2018 Mellonville Avenue, Sara Jacobson, owner. Mayor Smith reported, pursuant to Memo dated March 19, 1991, from Building Official, that there is no sign of progress, that property owner is in receipt of 15 day final notice to complete repairs or demolish, and that said notice expires April 2, 1991. Commissioner McClanahan moved to place said Condemnation Report ~89-15, 2018 Mellonville Avenue on April 8, 1991 Regular Meeting Agenda for City Commission action. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye The next item of business was consideration of a request from St. James A.M.E. Church to close 9th street between Cypress Avenue and Pine Avenue on Saturday, April 6, 1991, between the hours of 8:00 A.M. and 4:00 P.M., for a "Spring Fling" carnival. On recommendation of City Manager, Commissioner Thomas moved to authorize street closures and carnival as requested. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye The next item of business was consideration of a request from Building Official to board up property located at 415 Orange Avenue. City Manager reported that Staff recommends that the afore-mentioned property be boarded up to prevent persons from entering said premises, that he believes the owner, who is presently unknown, has abandoned said property, that at the direction of City Commission, Staff will perform a title search, and report back to the Commission. City Attorney reported that a title search would be appropriate, and that regular condemnation procedures should be followed. On recommendation of City Manager, Commissioner McClanahan moved to authorize Public Works Department to board up the property located at 415 Orange Avenue as requested, to authorize Staff to perform a title search regarding said property, and to proceed with condemnation procedures. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye refer the Draft recommendations. as follows: The next item of business was consideration of establishing procedures for adoption of Developers' Agreements. On recommendation of City Manager, Commissioner Howell moved to Developers' Agreement to the Planning and Zoning Commission for Seconded by Commissioner Thomas and carried by the vote of the Commission Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye MINUTES City Commission, Sanford, Florida March 25, 517 The Commission next considered board appointments/re-appointments as follows: ae Cemetery Advisory Board: expired March 10, 1991, Cemetery Advisory Board. Code Enforcement Board: Acting City Clerk reported that a vacant term and that Staff is awaiting recommendation from The Commission took no action. Acting City Clerk reported that the Commission needs to appoint two alternates to said board, as discussed with Code Enforcement Board Chairman on February 25, 1991. The Commission took no action, and authorized Staff to place said item on April 8, 1991 Regular Meeting Agenda. Central Examining Board: Acting City Clerk reported that the terms of William T. Corse, Robert Whitaker, Steve Richards, A. T. Hawkins, and A. K. Shoemaker, Jr. expire April 8, 1991, that Steve Richards, A. T. Hawkins, and A. K. Shoemaker, Jr. would be willing to serve again, if re-appointed, and that the Building Official has been unable to contact William T. Corse and Robert Whitaker. Commissioner McClanahan moved to re-appoint Steve Richards, A. T. Hawkins, and A. K. Shoemaker, Jr. to the Central Examining Board, and to re-appoint William T. Corse and Robert Whitaker, subject to their acceptance of said appointment. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye The next item of business was consideration of Consent Agenda items as follows: A. Requests for payment of statements. (1) From Solin and Associates for Addendum #3 Contract for Comprehensive Planning Services ..................... $ 6,970.00 (2) From Ardaman and Associates for Quarterly Groundwater Monitoring at Mayfair Golf Course ....................... $ 763.80 (3) From Doudne¥ Surveyors, Inc. for Topography, Culture, Utility and Right-of-Way for County Road 46 A ........... $ 4,800.00 (4) From Conklin, Porter and Holmes for: (a) Seasonal Discharge System Final Design ............. $ 10,388.52 (b) Mill Creek & Cloud Branch Preliminary Engineering Services ........................................... $ 3,727.40 (c) Stormwater Utility Study ........................... $ 3,551.36 (d) Wastewater Treatment Plant Expansion - Amend. 930..$ 72,715.21 (e) Westerly Interceptor Final Design .................. $ 11,823.49 (f) Reclaimed Water Distribution Mains Final Engineering Design ................................. $ 4,200.00 (g) Site 10 - Final Design Engineering and Subconsultant Services ............................. $ 51,500.00 Amendment 19 - Construction Services - Vacuum Sewer System Contracts I, II & III ....................... $ (h) (i) Amendment 25 - Construction Services - Master Wastewater Pump Station ............................ $ B. Tabulations of Bids. Bid 990/91-32, Vehicle Lift. (Public Works Department. tabulation submitted as follows: (1) 6,435.96 8,123.29 Memo and bid MEMORANDUM DATE: TO: FROM: RE: City Manager ~ VIA: Director of Public Works Fleet Superintendent ~1~/~..~ Vehicle Lift Bid Recommendation 19 91 518 MINU S City Commission, Sapford. FIo!~Y~: .. ........... Hatch 10 91 I am recommending Sunshine Equipment Sales, Inc. be awarded Bid #90/91-32 in the amount of $3,695.00 for a Vehicle Lift for the Shop. They are low bid meeting specifications. Low bidder, Automotive Distribution Group of Jacksonville does not meet bid specifications, ie: Item #9 (lift to be installed, tested and ready for use). Automotive Distribution does not include electrical hook up. Funds are available in account #401-4949-534-64-06. The requested unit will replace one of the ingrounds units that is not economical to repair. FHK/j 1 O TITLE ~_Vehicle Lif,t NUMBER 90/91-3,,,2 ........... BID T/A B U LA'I'"t 0 ixl OPENED BY:, Walt Shearin TABULATED BY:-.-Fg99k Killgore VERIFIED BY: ....... .._ BIDDER8 TE ID DELIVERY INSTALL 2 wks: 2 wks. )on Wood - Orlando $5,361. ARO ARO i Lngman - Winter Pt r~ , NO BID II I II - II III ., ..... t_ , . ' ,lnshlne Equipment l0 days- l0 days. lales, Inc. - Orla~ doJ ~ $3,695 2 wks. 2 wks. I II IIII ~1 I ~ t ttomotive Distrib~ tion 2 wks. No elect oup - Jacksonvil:e $3,650 . ~& D Hydraulics- , Sanford ..~ ,_$4~100 2 wks. 2 wks.. ~ear Automotive- Winter Ga ) , $3,835 30 days 30 days ! ,, 12 Requests - 6 Responses ENING DATE 3[7/9.1, TIME 2:00 p_.m.~,,,u~,~l~a.,fu.~,~.l,~lw~aon.,c~/~ 8TINO TIME/DATE FROM:= .. . ~/ UNTIl,; ........ ' J I /_ __PAGE__. ~ .... _.OF ' [ _ PAGE(S MINUTES 51 9 City Commission, Sanford, Florida Malch 25, 1991 City Manager recommended acceptance of lowest bid meeting specifications, from Sunshine Equipment Sales, Inc. in amount of $3,695.00. (2) Bid ~90/91-33, Electrical Switching & Controls. (Parks Department). Memo and bid tabulation submitted as follows: MEMORANDUM DATE: March 14, 1991 ..... TO: City Manager ~ ~c.-.~. _ ........... SUBJECT: City of Sanford Bid #90/91-33 Electrical Switching & Controls Director of Parks recommends award of Bid #90/91-33 Electrical Switching & Controls in amount of $2,044.69 to Hughes Supply, P.O. Box 2273, Orlando, Fl. 32802 as low bidder and meeting bid specifications. Electrical switching & controls are for tennis court lights at Ft. Mellon and Chase Park. JRJ/lt ~r~ch Copy: Walter Shearin, asing Agent ;8ID'TITLE Elecerical Switching & Controls Walt Shearin 8iD NUJ%~]~ 90/91-33 ~u~ua~anm.~,~m~a, BY:. Jim J~rni~an ~grt 'I . ~.~: ~.. ~ . ~' Fart. II ELECTRIC CONTROLS BIOO~RS IHh~S ~600 ~imerO0 Timerl' 5e~. ~zmerCl°ck F~t I' p~elO0 A~ Control ~N~A 12 p.ush button. >ush button regal llmer ~AL lransrormel mnczosure ~Orlando, m ' ' . /765.74. ~47;60 ~0.38 ' ~6.32 ' ~56f0 .. ~ 56.28 ~44.28 ~ 36.80 $396.80 ~ ~.59. ~Oa.q4 · FL / 55.80 ./ 44.50i~35'90 $423.20 /.710.~ Southern Electric Al~amonte Springs, , 55.20 12 gequests - 6 Respon~ : '. Amount Appropriated in Budget $2,500.00 Acct. ~ 001-5051-46-08 ' City Commission, Sanford, Florida .3 ~arch 25, 19 91 ? Electrical Switching t. IID TITLE BID NUMBER 90/91-33 OPENING DATE~ 3-,14-91TIME & 'Controls Walter Shearin ,. ~.,, .~ ,,~, ~ ,.~.,, ,~. ,~..,,~ ,.~c,..~ OPENED BY; ~,~,~,. ~,~,. ~,,,a~..'..~.,~,~ ~,r~.~w~. ~.~ ~ ~ ~ ~- . TABULATE~. ~ BY: Ji~ aern~gan ""~ ~ ~"~ ~ VERIFIED BY: POSTING TIME/DATE FROM:, ,/ UNTIL ; /,, PAGE._ 2, ,OF,' 3 PAGE(SI #8 Copper Drop 1½ 1½a~aa~ 1 ¼ Connectors 1½ 'Clamps ted Wire green Wire Fuse BIDDERS TERMS ~g[atlII stranded Cable conduce er LON Consolidate~ .Electric '.32 - ~ ~ ~ ,7...25/ ~'//116.00 , ~ 207.90 ., 6.~,,-' .. ~2.00 302.25 ~99.12 ~ 2.60 .25 ~ · .21 .68 .'38 ;07 : , TiTLe. -. Electrical Switching & Controls BID NUMSE8 90/91-33 OPENING DATE 3-14-91, , TIME 2:00 p.m. ~art ~II MATERIAL ,IST OPENED BY: ~Walt Shear,in TABULATE~ BY:,, Jim.,.3ernigan VERIFIED BY:. _PAGE 3 OF.'3 PAGEIS] BIOOERS TEAMSI ~e~t I Eye Eye Part III Fuse Bolts Nuts ~TAL Southern mectric ~ ~.../ ~ / '' /~8.00 ~ $L397.02 MINUTES City Commission. Sanford, Florida Na ch 25, · 521 19 91 l City 'Manager recommended acceptance of lowest bid, which met specifications, from Hughes Supply in total amount of $2,044.69. Request to approve paving of various streets as described in memo dated March 13, 1991, from Public Works Director, as follows: March 13, 1991 MEMORANDUM: TO: City Manager ~J,r FROM: Public Works Director SUBJECT: Paving Schedule. Mr. Simmons: Attached is a list of streets for approval to proceed with paving them. Most of the streets listed have been deferred from prior plans because of pending Utility System construction. The utility work has been completed now and the condition of the asphalt is very poor on these streets. Additionally, a patch on W. 1st Street is listed to correct a relatively severe grade difference that causes excessive noise from truck traffic. This work will be funded from Local Option Gas Tax revenues, account number #131-0000-541-&3-03,, and will be done under Seminole County's Contract #A/R-258. This contract is priced at $33.00/ton which equals approximately $1.65 per square yard per inch of depth. That is a lower unit price than we have had since prior to 1984. Attachment XC: W. J. Cardoneilo Streets Division RGH:KS PAVING PROJECT STREET FROM TO LENGTH W I DTH 4th Street Mellonville Av. Locust Ave 1,900 22 Laurel Ave 3rd Street 13th Street 2,580 21 .... 300 31 Elm Avenue 3rd Street 13th Street 2,880 21 Fulton Avenue French Avenue Dead End 600 29 585 24 S.R.46 West Patch West of Poplar Avenue 40 28 ESTIMATED COSTS: 8,885 MILLING; 20,47& sq. yds. x 2.5" avg. depth · .55 yd/in PAVE ; 20,476 sq. yds. x .05 ton/yd/in, x 2" avg. depth ~ $33.00/ton 1~560 sq. yds. x .05 ton/yd/in, x 1.5" avg. depth B $33.00/ton TOTAL ESTIMATED COST OF PROJECT PAVE MILL SQ, YDS SQ. YDS 4,644 4,644 6,020 6,020 1,034 1,034 6,720 ...... 1,933 I~933 1~560 125 22,036 20,476 = $ ..28,154.50 = 67,570.80 = . .3,861.00 $ 99,586.30 522 MINU S,.. g. 19 91 .... City Manager recommended approval for said work to be performed, as described in Memo dated March 13, 1991, from Public Works Director, under Seminole County's Contract #A/R-258 at the rate of $33.00 per ton (total estimated amount of project $99,586.30), to be funded from Local Option Gas Tax revenues. On motion of Commissioner Thomas, seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye the Commission: A. Approved payment of statements 1 through 4. B. (1) Accepted lowest bid meeting specifications, from Sunshine Equipment Sales, Inc. in amount of $3,695.00. (2) Accepted lowest bid, which met specifications, from Hughes Supply in total amount of $2,044.69. C. Approved the paving of various streets as described in memo dated March 13, 1991, from Public Works Director, said work to be performed under Seminole County's Contract %A/R-258 at the rate of $33.00 per ton (total estimated amount of project $99,586.30), to be funded from Local Option Gas Tax revenues. D. Approved Minutes for March 11, 1991 Work Session, and March 11, 1991 Regular Meeting. The Commission acknowledged lump sum contract invoices approved for payment totalling $215,838.58. The next item of business was consideration of FY 89/90 Audit, as presented at Work Session tonight. Commissioner Thomas moved to accept FY 89/90 Audit. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye The next item of business was consideration of Audit Contract with Coopers & Lybrand. Commissioner Thomas moved to approve said Audit Contract with Coopers & Lybrand in amount of $40,000.00, for a three year period, with CPI adjustment in the second and third years, as determined by actual CPI. of the Commission as follows: Seconded by Commissioner Howell and carried by the vote Mayor Smith Aye Commissioner Eckstein Nay Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye City Manager reported that, subject to City Commission approval, Staff will prepare request for proposal and rebid City Physician's Contract. The Commission had no objections. City Manager reported that Staff strongly objected to the restriping, by Seminole County, of 25th Street from a four-lane road to a two-lane road with turn lanes, which was done as an experiment to determine possible changes in level of service. Seminole County recently resurfaced said roadway to restore a smooth surface, and applied temporary striping to further evaluate level of service and time delay, that final determination as to whether 25th Street will remain a two-lane road with turn lanes, or return to a four-lane configuration will be forthcoming within the next two weeks, and that Staff has referred citizens, who have called opposing said restriping, to the County. MINUTES City Commission, Sanford, Florida March 25, 523 199 -- City Manager reported that Staff has received a request to provide reclaimed water service to Chase Family property on Lake Mary Road, and recommended that the City Commission authorize Staff to finalize discussions with property owner. Commissioner Howell moved to approve concept to provide reclaimed water service, to authorize Staff to finalize discussions with property owner, and report back to Commission for approval of construction contract for a bore and jack installati'°n of pipeline crossing for Lake Mary Road, and acquisition of approximately 900 plus linear feet of pipe. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye There being no further business, the meeting was adjourned. 'M A~ O ~ Attest: ~, . City C er [~.