040891-Work Session524
MINU S
City Commission, Sanford, Florida
April 8,
19
April 8,
Florida.
The City Commission of the City of Sanford, Florida met in Work Session on Monday,
1991 at 5:00 P.M. in the City Manager's Conference Room, City Hall, Sanford,
Present: Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas
Commissioner A. A. McClanahan
Commissioner Lon Howell
City Manager William A. Simmons
City Clerk Janet R. Donahoe
Absent: City Attorney William L. Colbert
The Chairman called the meeting to order.
The first item of business was a discussion regarding the Andres Duany Downtown
Community Planning Project.
Hal Welch appeared and reported that Andres Duany is a prominent architect, who
specializes in developing new towns with front porch community characteristics such as
Sanford. Further, the project will consist of several phases. The Sanford Historic Trust
will assemble a design team, develop a scope of what they want Mr. Duany to look at, with
emphasis on the downtown historic district, and Mr. Duany will evaluate local
characteristics both positive (lakefront) and negative (open parcels) aspects. A Town
Meeting will be held, which will provide local citizens and government officials the
opportunity to offer suggestions. Further, Mr. Duany will prepare a plan, and the Trust will
submit a final presentation to the City Commission for approval and implementation.
Sue, Sanford Historic Trust, appeared and reported that the Trust is interested in
preservation, and that it would like to develop its own plan, rather than waiting for a
developer to initiate a plan. Further, Mr. Duany is the best person for the job because his
expertise is in planning small cities, that he is able to communicate well with all types of
people, and that he provides a good working balance between the developer, the Trust, and
City officials. Also, Mr. Duany's wife, Elizabeth Plater Zabech, who is an architect as
well, and two staff members will accompany him.
Sue stated that members of the Trust would like to preserve the building at 606
Park Avenue, and are in favor of some multi-family use within this area. Further, the Trust
does not want to dictate the color of houses, and that any controls would come from the City
Commission. Also, they would like an overview of the entire City, from 17-92 to Mellonville
between West First Street and 25th Street.
City Planner Jay Marder reported that he is very supportive of the project, which
is in line with the City's Comprehensive Plan, and that a charette is needed to focus
attention on how the City wants to plan the central downtown area.
Commissioner Howell stated that he supports the project, and asked if the City has
available funds to donate regarding same.
City Manager reported that he believes there is $6,000.00 available in the
consultant's part of Department of Engineering and Planning's FY 90/91 budget.
Mr. Welch reported that the estimated cost of said project is $12,000.00, plus
travel expenses for Mr. Duany and his support staff.
Commissioner Eckstein asked if the project could be implemented without controls
by the City Commission, and if the architectural review board has powers.
Mr. Welch stated that the architectural review b'~ard had power relative to the
Seaside project, however, the Commission can handle as it deems appropriate.
MINUTE S 5 2 5
City Commission, Sanfor& Florida
A ril 8,
199]
The City Commission directed Staff to place said item on the 7:00 P.M. Regular
Meeting Agenda for City Commission action.
The next item of business was a discussion regarding a request from the Sanford
Historic Trust, to have a Chicken Barbecue Fundraiser on Friday, May 17, 1991 from 11:00 A.M.
to 2:00 P.M, and the utilization of Magnolia Mall for said event, to raise money for the
Andres Duany Downtown Community Planning Project. The consensus of the Commission was to
approve said request.
The next item of business was a presentation by Seminole Chemical Awareness Network
regarding an Application for Community Partnership Demonstration Grant.
Dr. Edie Valentine appeared, introduced Bob Ledford, Seminole Community College,
and Community Development Officer Charles Rowe. She stated that the Seminole Chemical
Awareness Network is a non-profit organization, which is seeking a $1,000,000.00 community
participation grant, for the purpose of building community coalitions against substance
abuse.
Mr. Ledford appeared and reported that the grant is targeted towards communities
with high alcohol and drug abuse rates, that the objective is to work with local residents
in concert with law enforcement, and the business sector, to better equip the community to
respond to these problems, and that everyone in Sanford has the right to live and work in a
drug free community. Further, they would like a commitment from the City of Sanford whereby
the City Commission agrees to support said project, and is willing to allow Seminole
Community Awareness NetWork to administer said grant funds, to respond to the specific needs
of the City of Sanford.
The consensus of the Commission was to support said project, and referred said item
to 7:00 P.M. Regular Meeting, for City Commission consideration.
The next item of business was a discussion regarding EAP Services Contract with
Personal Performance Consultants.
Personnel Director reported that only two complaints have been received out of 120
referrals, that he believes EAP to be an excellent organization, which has had a 95% success,
or favorable, determination rate, and recommended that said contract be renewed for FY 91/92
implementation. The consensus of the Commission was to authorize renewal of said contract,
and referred same to April 8, 1991 Regular Meeting, for City Commission action.
The next item of business was a discussion.regarding Worker's Compensation Claims
Handling Contract with Insurance Servicing & Adjusting Company.
Personnel Director reported that the premium is based on a percentage rate of
payroll, which is currently .15% (.015% as reflected in memo dated March 19, 1991, was a
typographical error), that said percentage will remain the same, however, the premium may
vary in estimated amount of $350.00, due to increase in payroll base. Further, the City has
had a contract with Insurance Servicing & Adjusting Company for several years; with minimal
complaints, and recommended renewal of said contract. The consensus of the Commission was
to renew said contract, and referred same to April 8, 1991 Regular Meeting for City
Commission action.
The next item of business was a discussion regarding proposed revisions to
Personnel Rules and Regulations, as described in memo dated March 19, 1991, from Personnel
Director.
MINU S
City Commission, Sanford, Florida
April
1991
Personnel Director appeared and reported that there is no written policy regarding
"leave without pay", that requests regarding same are the exception and not the rule, and
that proposed addition, as described in said March 19, 1991 memo, will provide consistent
procedures and application regarding same. Currently, employees are entitled to five days
"bereavement leave" once each fiscal year, that death in an employee's immediate family can
occur more than once a year, and the proposed revision will delete reference to "one
occurrence each fiscal year". Presently, employees are required to wait one year before
becoming eligible to use vacation time, and that proposed revision amends one year
requirement to six months. Further, there is no precedent for treatment of accrued benefits
regarding RIF employees who return to work, and the proposed revision would reinstate accrued
benefits such as vacation and sick leave, which was lost as a result of said termination;
proposed policy retroactive to September 30, 1990.
City Manager recommended that the City Commission approve said revisions, and
authorize City Attorney to prepare the proper ordinance regarding same. The consensus of the
Commission was to approve said revisions, and to incorporate same into the Personnel Rules
and Regulations, and referred same to April 8, 1991 Regular Meeting for City Commission
action.
The next item of business was a discussion regarding proposed policy relating to
City-paid health insurance upon retirement.
Personnel Director reported that his memo dated March 13, 1991, addresses two areas
of concern relative to health insurance benefits upon retirement, which were noted at March
11, 1991 Work Session as follows: (1) should insurance coverage cease once retiree reaches
medicare-eligibility age, or should the City provide a monetary stipend to enable retiree
to purchase supplemental insurance coverage. He stated~that the City already contributes to
Health Insurance Subsidy (HIS) contained in the Florida Retirement System (FRS), which
enables retirees to purchase said supplemental insurance, however, police and fire employees
are not covered by FRS, and, therefore, are not eligible to receive HIS subsidy; (2) should
a clause be added whereby City Commission members would be eligible for continuation of City-
paid insurance upon completion of 10 years of service with the City.
The City Commission concurred to leave the City Commission eligibility requirement
at 25 years of service, and directed Director of Finance to determine the feasibility of
amending Police and Fire pension plans to incorporate language similar to FRS provisions for
HIS, and report back to the Commission.
City Manager reported that the aforesaid proposed policies regarding health
insurance programs are listed on tonight's Regular Meeting Agenda, for City Commission
consideration.
The next item of business was a discussion regarding Solid Waste Management
Alternatives.
Public Works Director Jerry Herman appeared and reviewed possible alternatives
regarding pending changes mandated by the 1988 Solid Waste Management Act, which requires the
City to start eliminating yard waste and construction debris from disposal and sanitary
landfills by 1991; 15% reduction in solid waste going to landfills by 1992; 30% (1/2 yard
waste/i/2 commercial) by 1994, and that, to date, the City has achieved a 5.5% reduction in
recyclables, which is probably 1/2 of what still remains. Further, there are five proposed
alternatives: (1) Maintain existing service, and add yard waste/construction debris
MINUTES
City Commission, Sanford, Florida
527
19 91
sorting/compositing facility (15% rate increase), (2) Modify existing service and add staff
and equipment to compost, sort, and pick-up yard waste and construction debris (8.3% rate
increase), and modify level of service to one day a week for garbage pick-up, one day a week
for recyclables, and one day a week for bulk items, (3) Franchise commercial element of waste
stream to Public Works Department (no increase), (4) FranchiSe commercial element and family
element to private enterprise, which will require recyclable element to be done by hauler
(8.3% rate increase), and (5) Contract both residential and commercial service to franchised
private enterprise, which is similar to alternative #4.
Public Works Director reported that under Alternative #3, based on a 15% franchise
fee, projected gross revenue Would be $376,800.00 for one year; that currently, $111,000.00
is contributed to the General Fund, thereby resulting in a profit of approximately
$260,000.00.
Commissioner Howell proposed that $1.0.0,000.00 of said $260,000.00 profit be earmarked
for a recreation complex.
City Manager reported that franchise fees would be treatable as General Fund
revenue, and that other jurisdictions in the County are collecting same.
The Consensus of the Commission was for those members who have questions to meet
independently with the City Manager and/or Public Works Director to discuss possible
alternatives, and Staff to report any new information to the Commission at April 22, 1991
Work Session.
There being no further business, the meeting was adjourned.
-M A~O.R
Attest: