100812 ws agn & mins 2012 -437
CITY COMMISSION MINUTES
OCTOBER 8, 2012
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, October 8, 2012 00 North Park Avenue
4:00 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities needing
assistance to participate in any of these proceedings should contact the City Clerk at
407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person
decides to appeal a decision made with respect to any matter considered at the above
meeting or hearing, he or she may need a verbatim record of the proceedings, including
the testimony and evidence, which record is not provided by the City of Sanford. (FS
286.0105)
AGENDA
1. Presentation of Police Department reorganization 4:00 — 4:15 PM
2. Continued discussion re: policy on roadside memorials 4:15 — 4:30 PM
3. Status of location site for meal sharing 4:30 — 4:45 PM
4. Update on Visioning process. 4:45 — 5:00 PM
5. Regular Meeting Agenda Items — additional information and /or
questions. 5:00 — 5:15 PM
• Amendment to Classification & Pay Plan
[Commission Memo 12 -158] (RM -8.C)
6. Briefing items. 5:15 — 5:30 PM
• update re: downtown code enforcement issues
7. City Manager Comments. 5:30 — 6:00 PM
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CITY COMMISSION MINUTES
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WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, October 8, 2012, at 4:15 PM, in the Railroad Depot Room, 2 " Floor,
City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Patty Mahany
Commissioner Mark M
Commissioner Velma Williams
Commissioner Randy Jones
Deputy City Manager Tom George
City Attorney William L. Colbert
Records Manager Pat Lee
Absent: City Manager Norton N. Bonaparte, Jr.
City Clerk Janet Dougherty
NOTE: Start time delayed due to a Collective Bargaining Session held at 4 PM.
Mayor Triplett called the Work Session to order at 4:56 PM.
1. Presentation of Police Department reorganization
Captain Darren Scott distributed the (proposed) Sanford Police
Department Organizational Structure and explained that this is a realignment of a more
decentralized structure that was used under former Chief Harriett, with the purpose to
hold people accountable. This reorganization takes the whole city and puts it into
sections where each person is responsible for their section. Capt. Scott further stated that
this would establish a base for the new incoming Chief to build from. He spoke
regarding the current pilot program in Goldsboro noting they have seen tremendous
results. Capt. Scott noted the department is currently 10 officers down and that in order
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to implement this process they need 100% strength. In response to a question from
Commissioner Jones as to how the force has received this, Capt. Scott stated that the
majority of the force is receptive to it.
In response to questions from Commissioner Williams, Capt. Scott
clarified that there will be no promotions, that this will be left up to the new Chief; this
reorganization requires a third Captain position and one lieutenant position to be
upgraded. Deputy City Manager Tom George stated that, with the Commission's
approval of this concept, staff will come back in two weeks with additional positions and
costs: the Commission concurred with the reorganization concept. Mr. George stated
staff will bring back specifics on personnel increases.
2. Continued discussion re: policy on roadside memorials.
This item was continued to October 22, 2012.
3. Status of location site for meal sharing.
Andrew Thomas, Senior Project Manager, distributed a picture of The
Bridge property and explained the north building would be utilized since it contains the
kitchen and dining facilities. Mr. Thomas has received many calls from Holly Avenue
residents in opposition to this location and plans to schedule a meeting with the residents
the week of October 12 as well as a tour of the building with Public Works the same
week to assess repairs and costs.
Further discussion was held regarding rotating the meal sharing between
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all city park locations: Commissioner Williams and Mayor Triplett agreed there should
be no permanent park location, that parks in all five Commission districts should be
utilized.
Commissioner Mahany spoke of the need to adopt an enforceable
ordinance and asked the status of the draft from last year. City Attorney Bill Colbert
explained that he met with Assistant City Attorney Lonnie Groot earlier today and they
will be bringing forward a new draft ordinance.
4. Update on the Visioning process.
Nick Mcray, Economic Development Director, distributed a post card
titled "Imagine Sanford" that staff is using to advertise and broadcast the website,
www.Imagine Sanford.com. The Steering Committee held its first meeting September
17 and will meet on the third Monday each month. Over 68 participants have already
signed up and are being asked to submit comments and photos as to their favorite
place /neighborhood, places to improve, as well as what they like and want to see
developed more. Mr. Mcray stated the steering committee is targeting a town hall
meeting for Nov. 15 or early December, noting the committee should have an informative
document by April 15, 2013. Mr. Mcray will provide additional post cards to the
Commission for distribution purposes. The main comment he's heard most often is the
need to focus on a 5 -10 -20 year long term plan as well as three to five year short term
goals.
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5. Regular Meeting Agenda Items — additional information and /or questions
• Regular Meeting Item 8.C: Amendment to Classification & Pay
Plan [Commission Memo 12 -158]
(Commissioner Mahany temporarily left the meeting)
Mr. George explained that several years ago, Public Works was
reorganized and Streets and Stormwater were put under one (supervisory) position. Over
the past few years, Stormwater has been much busier and not able to properly cover
everything so this is to deauthorize a field supervisor position and create a Street
supervisor position. The additional cost for this fiscal year is $4,000.
• Consent Agenda Item 6D (Celery City Cruisers):
Mr. George noted a change: the agenda item provides for one police
officer but due to the event never having an incident, staff is recommending removing the
requirement for this.
• Regular Meeting item 8.D: NSP Amendment
Mr. George stated that staff is recommending maintaining the current NSP
area and also including Pinehurst and Dreamwold subdivisions: the Commission
concurred with these additions. (Commissioner Mahany returned to the meeting)
• 519 Palmetto Ave., Little Red Schoolhouse /Tajiri Arts
Mr. George gave a brief history of the property noting that a tax certificate
was filed in 2010 and the tax deed was sold. Mr. Groot received phone calls and with the
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WORK SESSION
assistance of Christine Dalton, Historic Preservation Officer, they were able to stop the
tax deed sale. Mr. George hand delivered a check to pay the back taxes last Friday. This
property has reverted back to the City and has historic significance. The air conditioning
unit has been stolen and the building needs some work. He will bring a report back to the
Commission at a later date.
• Mayfair Golf Course
The existing golf course is in poor condition and an eviction notice has
been filed against Maece Taylor for $130,000. They have 60 days to remedy the
condition of the golf course. Mr. Colbert stated the City has legally put Maece Taylor on
notice and he will be asking for an attorney /client session at a later date.
6. Briefing items.
• Update re: downtown code enforcement issues.
This item was continued to October 22, 2012.
• Request to add Consent Item 6.I: Special Event Street Closure: EID-
AL-ADHA Celebration.
Lisa Jones, Leisure Services Manager, requested this item be added to
facilitate the road closure: there was consensus to add this item to the Consent Agenda
for action tonight.
7. City Manager Comments.
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WORK SESSION
There being no further business, the meeting adjourned . 6:16 PM.
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Mayor Jeff Tri 110
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