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100812 ws agn & mins 2012 -437 CITY COMMISSION MINUTES OCTOBER 8, 2012 WORK SESSION CITY OF SANFORD CITY COMMISSION WORK SESSION Railroad Depot Room 2nd Floor Sanford City Hall MONDAY, October 8, 2012 00 North Park Avenue 4:00 PM Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) AGENDA 1. Presentation of Police Department reorganization 4:00 — 4:15 PM 2. Continued discussion re: policy on roadside memorials 4:15 — 4:30 PM 3. Status of location site for meal sharing 4:30 — 4:45 PM 4. Update on Visioning process. 4:45 — 5:00 PM 5. Regular Meeting Agenda Items — additional information and /or questions. 5:00 — 5:15 PM • Amendment to Classification & Pay Plan [Commission Memo 12 -158] (RM -8.C) 6. Briefing items. 5:15 — 5:30 PM • update re: downtown code enforcement issues 7. City Manager Comments. 5:30 — 6:00 PM 2012 -438 CITY COMMISSION MINUTES OCTOBER 8, 2012 WORK SESSION The City Commission of the City of Sanford, Florida, met in Work Session on Monday, October 8, 2012, at 4:15 PM, in the Railroad Depot Room, 2 " Floor, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Patty Mahany Commissioner Mark M Commissioner Velma Williams Commissioner Randy Jones Deputy City Manager Tom George City Attorney William L. Colbert Records Manager Pat Lee Absent: City Manager Norton N. Bonaparte, Jr. City Clerk Janet Dougherty NOTE: Start time delayed due to a Collective Bargaining Session held at 4 PM. Mayor Triplett called the Work Session to order at 4:56 PM. 1. Presentation of Police Department reorganization Captain Darren Scott distributed the (proposed) Sanford Police Department Organizational Structure and explained that this is a realignment of a more decentralized structure that was used under former Chief Harriett, with the purpose to hold people accountable. This reorganization takes the whole city and puts it into sections where each person is responsible for their section. Capt. Scott further stated that this would establish a base for the new incoming Chief to build from. He spoke regarding the current pilot program in Goldsboro noting they have seen tremendous results. Capt. Scott noted the department is currently 10 officers down and that in order 2012 -439 CITY COMMISSION MINUTES OCTOBER 8, 2012 WORK SESSION to implement this process they need 100% strength. In response to a question from Commissioner Jones as to how the force has received this, Capt. Scott stated that the majority of the force is receptive to it. In response to questions from Commissioner Williams, Capt. Scott clarified that there will be no promotions, that this will be left up to the new Chief; this reorganization requires a third Captain position and one lieutenant position to be upgraded. Deputy City Manager Tom George stated that, with the Commission's approval of this concept, staff will come back in two weeks with additional positions and costs: the Commission concurred with the reorganization concept. Mr. George stated staff will bring back specifics on personnel increases. 2. Continued discussion re: policy on roadside memorials. This item was continued to October 22, 2012. 3. Status of location site for meal sharing. Andrew Thomas, Senior Project Manager, distributed a picture of The Bridge property and explained the north building would be utilized since it contains the kitchen and dining facilities. Mr. Thomas has received many calls from Holly Avenue residents in opposition to this location and plans to schedule a meeting with the residents the week of October 12 as well as a tour of the building with Public Works the same week to assess repairs and costs. Further discussion was held regarding rotating the meal sharing between 2012 -440 CITY COMMISSION MINUTES OCTOBER 8, 2012 WORK SESSION all city park locations: Commissioner Williams and Mayor Triplett agreed there should be no permanent park location, that parks in all five Commission districts should be utilized. Commissioner Mahany spoke of the need to adopt an enforceable ordinance and asked the status of the draft from last year. City Attorney Bill Colbert explained that he met with Assistant City Attorney Lonnie Groot earlier today and they will be bringing forward a new draft ordinance. 4. Update on the Visioning process. Nick Mcray, Economic Development Director, distributed a post card titled "Imagine Sanford" that staff is using to advertise and broadcast the website, www.Imagine Sanford.com. The Steering Committee held its first meeting September 17 and will meet on the third Monday each month. Over 68 participants have already signed up and are being asked to submit comments and photos as to their favorite place /neighborhood, places to improve, as well as what they like and want to see developed more. Mr. Mcray stated the steering committee is targeting a town hall meeting for Nov. 15 or early December, noting the committee should have an informative document by April 15, 2013. Mr. Mcray will provide additional post cards to the Commission for distribution purposes. The main comment he's heard most often is the need to focus on a 5 -10 -20 year long term plan as well as three to five year short term goals. 2012 -441 CITY COMMISSION MINUTES OCTOBER 8, 2012 WORK SESSION 5. Regular Meeting Agenda Items — additional information and /or questions • Regular Meeting Item 8.C: Amendment to Classification & Pay Plan [Commission Memo 12 -158] (Commissioner Mahany temporarily left the meeting) Mr. George explained that several years ago, Public Works was reorganized and Streets and Stormwater were put under one (supervisory) position. Over the past few years, Stormwater has been much busier and not able to properly cover everything so this is to deauthorize a field supervisor position and create a Street supervisor position. The additional cost for this fiscal year is $4,000. • Consent Agenda Item 6D (Celery City Cruisers): Mr. George noted a change: the agenda item provides for one police officer but due to the event never having an incident, staff is recommending removing the requirement for this. • Regular Meeting item 8.D: NSP Amendment Mr. George stated that staff is recommending maintaining the current NSP area and also including Pinehurst and Dreamwold subdivisions: the Commission concurred with these additions. (Commissioner Mahany returned to the meeting) • 519 Palmetto Ave., Little Red Schoolhouse /Tajiri Arts Mr. George gave a brief history of the property noting that a tax certificate was filed in 2010 and the tax deed was sold. Mr. Groot received phone calls and with the 2012 -442 CITY COMMISSION MINUTES OCTOBER 8, 2012 WORK SESSION assistance of Christine Dalton, Historic Preservation Officer, they were able to stop the tax deed sale. Mr. George hand delivered a check to pay the back taxes last Friday. This property has reverted back to the City and has historic significance. The air conditioning unit has been stolen and the building needs some work. He will bring a report back to the Commission at a later date. • Mayfair Golf Course The existing golf course is in poor condition and an eviction notice has been filed against Maece Taylor for $130,000. They have 60 days to remedy the condition of the golf course. Mr. Colbert stated the City has legally put Maece Taylor on notice and he will be asking for an attorney /client session at a later date. 6. Briefing items. • Update re: downtown code enforcement issues. This item was continued to October 22, 2012. • Request to add Consent Item 6.I: Special Event Street Closure: EID- AL-ADHA Celebration. Lisa Jones, Leisure Services Manager, requested this item be added to facilitate the road closure: there was consensus to add this item to the Consent Agenda for action tonight. 7. City Manager Comments. 2012 -443 CITY COMMISSION MINUTES OCTOBER 8, 2012 WORK SESSION There being no further business, the meeting adjourned . 6:16 PM. �;�!I Mayor Jeff Tri 110 ATTEST: !AL z - `" Janet Dougherty, City perk 1 pl