072291-Work SessionCity Commission, Sanford. Florida
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The City Commission of the City of Sanford, Florida met in Work Session on Monday,
July 22, 1991 at 5:00 o'clock P.M. in the City Manager's Conference Room, City Hall, Sanford,
Florida.
Present: Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas
Commissioner A. A. McClanahan
Commissioner Lon Howell
City Manager William A. Simmons
City Clerk Janet R. Donahoe
Absent: City Attorney William L. Colbert
The Chairman called the meeting to order.
Mayor Smith announced that there will be a Special Meeting on August 6, 1991 at
1:00 P.M., to consider the award of Series 1991 Water and Sewer Revenue Bonds. The
Commission confirmed receipt of meeting notice regarding same.
The first item of business was review of Sanford Airport Authority's Proposed FY
91/92 Budget.
Steve Cooke, Sanford Airport Authority, appeared and reported that Fire & Police
Contract Services have been reduced from $60,000.00 FY 90/91 to $10,000.00 FY 91/92 because
the Airport has taken over crash-fire rescue services, that there is a trade-off of calls
between the Airport Police Department and the Sanford Police Department, and that the Airport
Authority would like to work out an agreement with the City to cover expenses for those
services actually provided by the City, for FY 90/91 and FY 91/92.
City Manager reported that the public hearing to consider Sanford Airport
Authority's proposed FY 91/92 Budget will be held on September 9, 1991, with City Commission
action to follow, and that the City's proposed FY 91/92 Budget includes said $60,000 payment
for Fire and Police services. Also, the Sanford Airport Authority's current Budget contains
a footnote whereby payment of the $60,000.00 is subject to an agreement between the City and
the Airport. Further, originally, the City tried to concentrate on fire services, however,
due to Federal Aviation Administration rules, it might be appropriate to quantify services
provided by the City and the cost for same, for this year and next year. Further, the FAA
will penalize the Airport Authority if the Airport spends money, which the FAA has not
approved in terms of value received for value given. City Manager reported that in addition
to Police and Fire services, other City Departments provide services, including Finance
Department (financial reports and administrative details), Personnel Officer (sometimes acts
as consultant), and Public Works Department (striping and other work beyond level of service
normally rendered under General Fund). City Manager recommended that the Airport Authority
be credited the value of ad valorem taxes which are received from Airport tenants, against
Airport payment for City services.
Police Chief Steve Harriett reported that the Sanford Police Department and the
Airport Authority's Police Department do share somewhat in calls for service, however,
additional services are provided. These services include: 1) Police communication link to
Airport police (operator), 2) Access to Florida Crime and National Crime Information Center
Systems, 3) Hardware such as 4 portable and 2 mobile phones valued at $24,000.00, 4)
Investigative support in the event of a major crime as well as technical support such as
Crime Scene Services), 5) General supervision and guidance to Airport police officers, 6)
Facilitation .and registration, which gives Airport officers status as certified police
officers with the Florida Department of Law Enforcement, Division of Criminal Justice
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Standards and Training Commission, 7) Record keeping and processing of documents, which is
required by law since Airport police officers are recognized as Sanford Police Department
officers, as well as some training coordination. Also, Sanford would share in liability for
actions of Sanford Airport Authority police officers. Police Chief to provide cost figures.
Fire Chief Tom Hickson reported that for FY 90/91 through the end of June, Fire
services provided have amounted to $11,000.00 to $12,000.00, there is one "static" truck at
the Airport now, and the Sanford Fire Department is planning to provide a second "static"
truck, perhaps on a lease-use basis.
Mr. Cooke stated that the FY 91/92 Budget does include a 2% COLA, but that said
item is up for discussion by the Sanford Airport Authority board, and that the Board is aware
that the City proposes zero COLA.
The Commission next discussed a request from Lee P. Moore, President SUNNILAND
CORPORATION, to demolish building at 200 South Oak Avenue.
Lee P. Moore, President, SUNNILAND CORPORATION, appeared and reported that he is
requesting the right to demolish the aforesaid building, that he appeared before the Historic
Preservation Board regarding same, and that the Board denied said request. Also, the cost
to make the building tenable is $76,000.00.
Commissioner McClanahan stated that he was in favor of approving demolition of said
building. The Mayor concurred. Commissioner Howell was opposed.
Jerry Mills, Member, Historic Preservation Board, appeared and reported that
although the building is not architecturally significant, said building is part of the City
of Sanford's history and architectural heritage. He asked Mr. Moore if he would be willing
to extend the Historic Board some time in which to find a tenant to lease the building or to
sell same.
Cal Conklin, Chairman, Historic Preservation Board, appeared and reported that only
6 out of 12 Board members were present at the June 20, 1991 meeting, and that the majority
(4 members) voted to deny the Certificate of Appropriateness, to demolish said building for
the following reasons: 1) The Board's job is to preserve old buildings, 2) The building is
significant architecturally, and contributes to the overall effect and character of the
District, 3) The history of the building is significant, 4) The Board does not have
jurisdiction over economic considerations in maintaining the building, and 5) Although,
inevitably, the owner has the right to demolish, the Board did not want to bless said
demolition. Further, the minority (2 members) were in favor of approving said Certificate
for the following reasons: 1) The building has no real historic/architectural significance,
and there is nothing special about the looks or character of the building, 2) The building
is outside the Nationally-registered commercial district, and is not one of the 23 buildings
listed on the National Registry, 3) The Board should be involved in economic considerations
and liabilities, 4) No sense in prolonging the inevitable, and 5) There is potential for
a bigger site to develop, with more potential for development, and any new building would
have to meet the guidelines of the district.
The Commission next discussed Recreation Facility Preliminary Planning Contract
with Hughes Design Associates, Inc. in amount of $2,000.00.
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City Manager reported that said contraot will provide the necessary support to
present the voters with a complete recreation package for the Bond Referendum. Also, if the
Commission has no objections, Staff proposes to advertise on the back of the August Utility
Bills, as a reminder for citizens to register to vote. The Commission had no objections.
The next item of business was a request by Commissioner McClanahan to discuss City
Commission Life Insurance.
The Commission concurred not to pursue City Commission life insurance at this time,
due to the additional cost factor, but to bid both ways the next time City life insurance is
bid.
The Commission next discussed requests for funding from various organizations.
The Commission concurred, in view of the absence of a COLA and limited funding
resources, not to provide financial support. City Manager to send letters regarding same.
The next item of business was a discussion regarding a request from Del American
Properties - Affordable Housing, for City accommodations to facilitate affordable housing.
Donald Kafka, Executive Vice-President, Del American Properties, appeared and
reported that Del American Properties has been doing business in Central Florida for the past
8 to 9 years, as a multi-family developer, and has not been involved in affordable housing.
Also, he has a tentative agreement to purchase 36 lots in the San Lanta Subdivision, with a
maximum cost of $8,500.00 per lot. Further, he thinks affordable housing is somewhere in the
$50,000.00 to $52,000.00 price range, that the largest contributing cost factor for building
a house, other than land, is impact fees, and that with cooperation from the City of Sanford,
Seminole County and the banking system, his company can build a 3 bedroom, two bath home,
with a carport and approximately 1060 square feet of living space, within said price range.
Additionally, Sun Bank has indicated a willingness to give preferred rates, and to reduce
underwriting criteria. The individual client will qualify for a construction loan, which
would roll over into a permanent loan, with, hopefully, fixed rates, no origination fee, and
perhaps an underwritten second. He stated that Seminole County has indicated a willingness
to defer transportation impact fees with time payment, if the City is willing to collect
same, payable with utility bills, and requested that the City of Sanford provide the
following: 1) Deferment with time-payment of water and sewer impact fees, payable with
utility bills, and no carrying charges, 2) Waiver of impact fees for fire, safety and
recreation, and 3) Waiver of building permit fees.
City Manager reported that water and sewer impact fees could be deferred with time-
payment on utility bills over a 10 year period, with a carrying charge, and that same was
approved under the Annexation Outreach Program. Further, should the Commission approve same
relative to this project, software changes would be required, which could be facilitated
relatively easily, and that it would be the Commission's decision whether or not to waive
carrying charges. Further, waiver of building, electrical and mechanical fees would amount
to approximately $265.00 per unit.
Commissioner Howell stated that the project is a good idea and that he could
support same. Commissioner Eckstein concurred.
Commissioner McClanahan stated that if the City spreads fees over time, the
homeowner becomes liable, that failure to pay said fees would cause a lien to be placed on
the property, which at some point would result in foreclosure, thereby leaving both the City
and County with liens, and suggested that Staff check with City Attorney regarding same.
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On request and recommendation of City Manager, the Commission concurred to take no
action at tonight's Regular Meeting regarding said project, and authorized Staff to meet with
Mr. Kafka to discuss possible waivers, time payments with or without interest, and to prepare
detailed recommendations for presentation at the next meeting.
The Commission also discussed Regular Agenda Item No. 12; request to utilize
recreational vehicle as living unit for security purposes, and Item No. 15; City Physician
Contract.
City Manager asked the Commission if there were any questions/comments regarding
his memo dated July 16, 1991, which clarifies funds available for "COLA" Contingency Account,
relative to the June 26, 1991 Work Session Minutes. The Commission had no
questions/comments.
There being no further business, the meeting was adjourned.
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/ City Clerk