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072291-Work SessionCity Commission, Sanford. Florida 19 The City Commission of the City of Sanford, Florida met in Work Session on Monday, July 22, 1991 at 5:00 o'clock P.M. in the City Manager's Conference Room, City Hall, Sanford, Florida. Present: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas Commissioner A. A. McClanahan Commissioner Lon Howell City Manager William A. Simmons City Clerk Janet R. Donahoe Absent: City Attorney William L. Colbert The Chairman called the meeting to order. Mayor Smith announced that there will be a Special Meeting on August 6, 1991 at 1:00 P.M., to consider the award of Series 1991 Water and Sewer Revenue Bonds. The Commission confirmed receipt of meeting notice regarding same. The first item of business was review of Sanford Airport Authority's Proposed FY 91/92 Budget. Steve Cooke, Sanford Airport Authority, appeared and reported that Fire & Police Contract Services have been reduced from $60,000.00 FY 90/91 to $10,000.00 FY 91/92 because the Airport has taken over crash-fire rescue services, that there is a trade-off of calls between the Airport Police Department and the Sanford Police Department, and that the Airport Authority would like to work out an agreement with the City to cover expenses for those services actually provided by the City, for FY 90/91 and FY 91/92. City Manager reported that the public hearing to consider Sanford Airport Authority's proposed FY 91/92 Budget will be held on September 9, 1991, with City Commission action to follow, and that the City's proposed FY 91/92 Budget includes said $60,000 payment for Fire and Police services. Also, the Sanford Airport Authority's current Budget contains a footnote whereby payment of the $60,000.00 is subject to an agreement between the City and the Airport. Further, originally, the City tried to concentrate on fire services, however, due to Federal Aviation Administration rules, it might be appropriate to quantify services provided by the City and the cost for same, for this year and next year. Further, the FAA will penalize the Airport Authority if the Airport spends money, which the FAA has not approved in terms of value received for value given. City Manager reported that in addition to Police and Fire services, other City Departments provide services, including Finance Department (financial reports and administrative details), Personnel Officer (sometimes acts as consultant), and Public Works Department (striping and other work beyond level of service normally rendered under General Fund). City Manager recommended that the Airport Authority be credited the value of ad valorem taxes which are received from Airport tenants, against Airport payment for City services. Police Chief Steve Harriett reported that the Sanford Police Department and the Airport Authority's Police Department do share somewhat in calls for service, however, additional services are provided. These services include: 1) Police communication link to Airport police (operator), 2) Access to Florida Crime and National Crime Information Center Systems, 3) Hardware such as 4 portable and 2 mobile phones valued at $24,000.00, 4) Investigative support in the event of a major crime as well as technical support such as Crime Scene Services), 5) General supervision and guidance to Airport police officers, 6) Facilitation .and registration, which gives Airport officers status as certified police officers with the Florida Department of Law Enforcement, Division of Criminal Justice MINUTES City Commission, Sanford, FlOrida 19__ Standards and Training Commission, 7) Record keeping and processing of documents, which is required by law since Airport police officers are recognized as Sanford Police Department officers, as well as some training coordination. Also, Sanford would share in liability for actions of Sanford Airport Authority police officers. Police Chief to provide cost figures. Fire Chief Tom Hickson reported that for FY 90/91 through the end of June, Fire services provided have amounted to $11,000.00 to $12,000.00, there is one "static" truck at the Airport now, and the Sanford Fire Department is planning to provide a second "static" truck, perhaps on a lease-use basis. Mr. Cooke stated that the FY 91/92 Budget does include a 2% COLA, but that said item is up for discussion by the Sanford Airport Authority board, and that the Board is aware that the City proposes zero COLA. The Commission next discussed a request from Lee P. Moore, President SUNNILAND CORPORATION, to demolish building at 200 South Oak Avenue. Lee P. Moore, President, SUNNILAND CORPORATION, appeared and reported that he is requesting the right to demolish the aforesaid building, that he appeared before the Historic Preservation Board regarding same, and that the Board denied said request. Also, the cost to make the building tenable is $76,000.00. Commissioner McClanahan stated that he was in favor of approving demolition of said building. The Mayor concurred. Commissioner Howell was opposed. Jerry Mills, Member, Historic Preservation Board, appeared and reported that although the building is not architecturally significant, said building is part of the City of Sanford's history and architectural heritage. He asked Mr. Moore if he would be willing to extend the Historic Board some time in which to find a tenant to lease the building or to sell same. Cal Conklin, Chairman, Historic Preservation Board, appeared and reported that only 6 out of 12 Board members were present at the June 20, 1991 meeting, and that the majority (4 members) voted to deny the Certificate of Appropriateness, to demolish said building for the following reasons: 1) The Board's job is to preserve old buildings, 2) The building is significant architecturally, and contributes to the overall effect and character of the District, 3) The history of the building is significant, 4) The Board does not have jurisdiction over economic considerations in maintaining the building, and 5) Although, inevitably, the owner has the right to demolish, the Board did not want to bless said demolition. Further, the minority (2 members) were in favor of approving said Certificate for the following reasons: 1) The building has no real historic/architectural significance, and there is nothing special about the looks or character of the building, 2) The building is outside the Nationally-registered commercial district, and is not one of the 23 buildings listed on the National Registry, 3) The Board should be involved in economic considerations and liabilities, 4) No sense in prolonging the inevitable, and 5) There is potential for a bigger site to develop, with more potential for development, and any new building would have to meet the guidelines of the district. The Commission next discussed Recreation Facility Preliminary Planning Contract with Hughes Design Associates, Inc. in amount of $2,000.00. City Commission, Sanford, Florida 19 City Manager reported that said contraot will provide the necessary support to present the voters with a complete recreation package for the Bond Referendum. Also, if the Commission has no objections, Staff proposes to advertise on the back of the August Utility Bills, as a reminder for citizens to register to vote. The Commission had no objections. The next item of business was a request by Commissioner McClanahan to discuss City Commission Life Insurance. The Commission concurred not to pursue City Commission life insurance at this time, due to the additional cost factor, but to bid both ways the next time City life insurance is bid. The Commission next discussed requests for funding from various organizations. The Commission concurred, in view of the absence of a COLA and limited funding resources, not to provide financial support. City Manager to send letters regarding same. The next item of business was a discussion regarding a request from Del American Properties - Affordable Housing, for City accommodations to facilitate affordable housing. Donald Kafka, Executive Vice-President, Del American Properties, appeared and reported that Del American Properties has been doing business in Central Florida for the past 8 to 9 years, as a multi-family developer, and has not been involved in affordable housing. Also, he has a tentative agreement to purchase 36 lots in the San Lanta Subdivision, with a maximum cost of $8,500.00 per lot. Further, he thinks affordable housing is somewhere in the $50,000.00 to $52,000.00 price range, that the largest contributing cost factor for building a house, other than land, is impact fees, and that with cooperation from the City of Sanford, Seminole County and the banking system, his company can build a 3 bedroom, two bath home, with a carport and approximately 1060 square feet of living space, within said price range. Additionally, Sun Bank has indicated a willingness to give preferred rates, and to reduce underwriting criteria. The individual client will qualify for a construction loan, which would roll over into a permanent loan, with, hopefully, fixed rates, no origination fee, and perhaps an underwritten second. He stated that Seminole County has indicated a willingness to defer transportation impact fees with time payment, if the City is willing to collect same, payable with utility bills, and requested that the City of Sanford provide the following: 1) Deferment with time-payment of water and sewer impact fees, payable with utility bills, and no carrying charges, 2) Waiver of impact fees for fire, safety and recreation, and 3) Waiver of building permit fees. City Manager reported that water and sewer impact fees could be deferred with time- payment on utility bills over a 10 year period, with a carrying charge, and that same was approved under the Annexation Outreach Program. Further, should the Commission approve same relative to this project, software changes would be required, which could be facilitated relatively easily, and that it would be the Commission's decision whether or not to waive carrying charges. Further, waiver of building, electrical and mechanical fees would amount to approximately $265.00 per unit. Commissioner Howell stated that the project is a good idea and that he could support same. Commissioner Eckstein concurred. Commissioner McClanahan stated that if the City spreads fees over time, the homeowner becomes liable, that failure to pay said fees would cause a lien to be placed on the property, which at some point would result in foreclosure, thereby leaving both the City and County with liens, and suggested that Staff check with City Attorney regarding same. MINUTES City Commission, Sanford, Florida 053 19__ On request and recommendation of City Manager, the Commission concurred to take no action at tonight's Regular Meeting regarding said project, and authorized Staff to meet with Mr. Kafka to discuss possible waivers, time payments with or without interest, and to prepare detailed recommendations for presentation at the next meeting. The Commission also discussed Regular Agenda Item No. 12; request to utilize recreational vehicle as living unit for security purposes, and Item No. 15; City Physician Contract. City Manager asked the Commission if there were any questions/comments regarding his memo dated July 16, 1991, which clarifies funds available for "COLA" Contingency Account, relative to the June 26, 1991 Work Session Minutes. The Commission had no questions/comments. There being no further business, the meeting was adjourned. AtteSt: ~ / City Clerk