082691-Work Session09::'8:.. MINU S. _
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The City Commission of the City of Sanford, Florida met in Work Session on Monday,
August 26, 1991 at 4:30 o'clock P.M. in the City Manager's Conference Room, City Hall,
Sanford, Florida.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner A. A. McClanahan
Commissioner Lon Howell
City Manager William A. Simmons
City Clerk Janet R. Donahoe
Absent: Commissioner Robert B. Thomas
City Attorney William L. Colbert
The Chairman called the meeting to order.
The first item of business was a joint meeting with the Sanford Airport Authority.
Sanford Airport AuthOrity Members Present: Steve Cooke, Kay Shoemaker, Bill Bush, Bob
Hattaway, Duke Adamson, and Joe Dennison.
City Manager reported that relative to the $60,000.00 payment for City services
rendered to the Airport Authority, which is included in the Airport's FY 91/92 Budget as well
as the City's FY 91/92 Budget, Staff has been attempting to place a value on said services,
what services the Airport will want for next year, and what the City should budget for next
year regarding same.
Bill Bush reported that two or three years ago the Airport Authority was approached
by the City of Sanford which requested funds "in lieu of taxes", that legal counsel advised
that the Airport could not make such an appropriation and satisfy the FAA, and that any
appropriations made had to relate to specified goods or services. Further, Bill Suber,
Seminole County Tax Assessor, is preparing to collect taxes on half of the Airport's tenants,
and, in theory, those tenants would not require City services.
Jim Young, Sanford Airport Authority, joined the meeting.
City Manager reported that Mr. Suber has indicated estimated taxes to be billed
next year is approximately $32,000.00, which is included in the City's present projected
revenue.
Commissioner Thomas joined the meeting.
Mr. Young reported that said taxes should be credited against the $60,000.00
payment next year. Mr. Dennison concurred.
Bob Hattaway stated that whether the payment for City Services is $32,000.00 or
$60,000.00, the Airport is at a disadvantage to accomplish the things necessary to bring the
Airport on line, because the Airport's budget is very small.
Mr. Cooke reported that there will be more AIP monies available f~om the FAA in the
coming year; approximately 1.2 million dollars in grant monies.
Joe Dennison stated that the Airport Authority is required to put up 5% for each
grant received.
Steve Cooke reported that currently, the Airport Authority employs 3 1/2 police
officers, that effective October 1, 1991, there will be only three officers, plus one
certified police officer, who will be utilized as a maintenance man. Further, if the City
does not provide any police services, the Airport could use a guard service, which would be
sufficient unless an emergency situation arises. Also, a certified police officer is
required to be present when Charter flights are boarding.
MINUTES
City Commission, Sanford, Florida
AUGUST 26,
Kay Shoemaker reported that the Airport Authority is being pressured to do things
at the Airport, and that the Airport could not be in worse shape financially with the
$275,000.00 it had to expend with the Environment Protection Agency. Further, an
international arrivals building and a terminal building are needed to promote the AirPort,
that Airport reserves are down, and unless the City is willing to help sponsor said projects,
the Airport has no where else to turn. Further, it's not a matter of trying to avoid paying
the City for services rendered, the Airport simply does not have the money. Also, Airport
Authority tenants were billed taxes last year, which the City should have received. Further,
the Airport needs all the help it can get to proceed on a program that will better the whole
community and build the Sanford Airport.
City Manager reported that Staff will attempt to verify whether taxes were billed
last year.
Finance Director Carolyn Small reported that she believes, by the time the court
case was resolved, it was too late to bill taxes for 1990.
City Manager reported that the Airport Authority Board voted to change the budget
relative to the deletion of a COLA, which will generate some cost avoidance for next year.
Also, the FAA will begin manning the control tower in January, 1992.
Mr. Shoemaker stated that the Airport Authority has sufficient funds to satisfy the
$60,000.00, however, said money is needed to continue operating the Airport. Further, the
Airport lost one of its largest tenants "Cobia", that half of the building has been re-leased
to another tenant, however, the first six month's rent will be used to make the building
tenable.
City Manager reported that Staff ran a check of City expenses vs revenues for FY
to date, that it appears the City is underrunning revenues around $200,000.00, that said
figure will be closer to $300,000.00 if the $60,000.00 projected income from the Airport
Authority is dropped.
The consensus of the City Commission was to credit ad valorem taxes received for
FY 1991, against the $60,000.00 payment.
The Commission concurred that should the opportunity arise for the Airport to
obtain a grant that might make a major difference in the Airport, that the City would be
willing to consider financial assistance to the Airport for matching funds for said grant.
Mr. Shoemaker reported that the Airport has only two sources of revenue which
includes: 1) rental fees from leased buildings, and 2) some income from the operation of the
terminal and the sale of gas. Further, additional income will be generated when everything
comes on line, however, money is needed to get everything in place.
The next item of business was a presentation by Keith Reeves, Architect, regarding
final concept for expansion of the Henry Shelton Sanford Library/Museum.
Keith Reeves, Architects' Design Group, appeared and introduced Janice Barns,
another architect with the firm. Mr. Reeves briefly reviewed the proposed additions. He
stated that there will be very high spaces (16' to 18' ceilings) in the galleries, that the
galleries have been expanded up for greater flexibility, that the reception area has been
stepped down moving towards the downtown historic area. Further, the addition not only
represents a museum for the City of Sanford, but includes a temporary exhibit area, which
will attract different groups of people on an on-going basis, which may ultimately generate
enough interest to have the museum open on Saturdays and Sundays.
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19 91
City Manager reported that the model has been designed to include what the ultimate
configuration would be given sufficient funds.
The next item of business was a discussion regarding the October 8, 1991 Bond
Referendum.
City Manager reported that there are consideration that need to be made for Staff
to begin moving forward with public information. He stated that Staff proposes to mail out
brochures to in-city utility customers, that extra brochures will be made available through
t~e speakers bureau, for coordination through recreation, and sports/athletic teams that will
utilize the facilities. Further, the anticipated cost is $8,500, $5,500 of which is hard
cost. Also, presently, Mike Kirby, Jim Jernigan, Mayor Smith and he will participate in the
speakers bureau, and that other volunteers are welcome.
The Commission authorized Staff to proceed with the printing of brochures and
preparing for the mailouts. Also, Staff to obtain a list of registered voters.
The Commission next discussed a request from Richard Casselberry, Trustee, for non-
conforming Conditional Use Permit at 400 South Palmetto Avenue, for re-establishment of
multiple-family use in a single-family zoning district.
City Manager reported that pursuant to Assistant City Attorney's comments, which
were received late this afternoon, the Commission has the latitude to take whatever action
it wishes regarding said request.
Bob Goff, representative for Richard Casselberry, appeared and reported that
pursuant to the City Commission's request, he has provided more detailed information, that
he used the Developer's Agreement for 606 Park Avenue, which the City Commission deemed
acceptable, and made it more restrictive. Mr. Goff requested that the City Commission allow
him to present his case before the Planning and Zoning Commission. Further, historic experts
advise that 400 South Palmetto Avenue has always been the "Pray Boarding House" (4-unit
apartment house). Also, although the property is not considered within the historic
district, the Historic Preservation Board offered some suggestions regarding paint, and types
of designs, which he has incorporated.
Mayor Smith stated that a boarding house is not an apartment house, and that a
boarding house provides meals and lodging.
Mr. Goff stated that there is no indication that the building has been converted
at any point in time within the last 50 years, and that the interior design of the house does
not lend itself to single-family. He stated that Mr. Casselberry was aware that the property
was'zoned single-family when he purchased. However, extensive renovations would be required
on the exterior of the building to mold into a single-family residence, because there are
three front doors sitting side-by-side, and there is no flow pattern from right to left on
either floor.
Mayor Smith reported that Alicia Clark, Museum/Library Curator, has researched the
matter, and that she is very comfortable with the fact that 400 South Palmetto Avenue may
have been a boarding house, but not an apartment house.
The Commission discussed additional Regular Agenda Items as follows:
Item No. 14, request for waiver of water and sewer deposit. The consensus of the
Commission was to deny said request.
Item No. 17 B(3), Bid 990/91-63, Sale of Mobile Home. After discussion the
~n~ ~ the eo~m~n w~ ~ ~ ~d ~.tem. ~endin~ re-examination of bids.
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MINUTES
City Commission, Sanford, Florida
A~IGUST
1991
City Manager reported that Staff received a letter from the private industry
counsel employees, which listed direct supervisory people the employees worked with, and that
the employees chose City Hall as the most beneficial employment location in the summer
program.
Item No. 7. A & C, Second Reading and adoption of Ordinance No. 3063, and Ordinance
No. 3072, respectively. On recommendation of City Manager, the Commission concurred to
continue public hearings regarding same, pending receipt of executed owners' agreements.
City Clerk Janet Donahoe reported that according to Assistant City Attorney, there
are no legal requirements pursuant to Florida Statutes, City Code or Charter, which dictate
the inclusion of legal ads and bid tabs in their entirety in City Commission Minutes. She
stated that due to the voluminous minutes, and length of preparation time, if the City
Commission has no objections, only the action will appear in the Minutes, and that said
records will be preserved and made available for viewing if necessary. The Commission had
no objections.
Mayor Smith announced that there will be a joint meeting with Seminole County Board
of Commissioners on Tuesday, August 27, 1991 at 6:00 P.M. at County Services Building. The
Commission confirmed receipt of Agenda regarding same.
Police Chief Steve Harriett reported that a City police officer has offered to
purchase a retiring police dog in amount of $300.00. The City Commission authorized the sale
of said dog.
There being no further business, the meeting was adjourned.
M'AY~O R
Attest:
~ City Clerk