101491-Work SessionMINUTES
City Commission, Sanford, Florida
OCTOBER 14
19 9]_
The C~ty Commission of the City of Sanford. Fl. orida met ~n Work Session on Monday,
October 14, 1991 at 5:00 o'clock P.M. in the City Manager's Conference Room, City Hall,
Sanford, Florida.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas
Commissioner A. A. McClanahan
Commissioner Lon Howell
Assistant City Attorney Donna L. McIntosh
City Manager William A. Simmons
Acting City Clerk Linda L. Brace
Absent:
City Attorney William L. Colbert
City Clerk Janet R. Donahoe
The Chairman called the meeting to order.
Naming a portion of an unnamed road running east-west between Upsala Road and Elder Road
Smith Canal Road.
After discussion, the consensus of the Commission was to authorize City Attorney
to prepare the proper ordinance to name said unnamed road Smith Canal Road, and referred said
item to tOnight's Regular Meeting Agenda for City Commission action.
Special Events Policy.
The Commission discussed the City's "Special Events" Policy, specifically as it
pertains to marina events, and reviewed criteria for required off-duty police officers for
said events.
Henry Shelton Sanford Library-Museum.
Dr. Vann Parker, Chairman, Sanford Library-Museum Board, Jack Pantelias, President, Sanford
Historic Society, John Mercer, and Mrs. Byers were present.
City Manager reported that the Library-Museum Committee has been involved in the
library expansion project from the beginning, that said committee participated in the
selection of the architect, and that he understands that the members of said Committee are
members of the Sanford Historic Society as well.
Commissioner Howell distributed an informational packet, and reported that
according to the Minutes of February 19, 1990 Regular Meeting, Keith Reeves, Architect
Design Group, Inc., stated that the Library-Museum would stay intact, which is one of his
concerns. Purther, he spoke with Mr. Reeves, who indicated that he would not jeopardize his
reputation, and that he would not be willing to make any changes to the current design plans.
Commissioner Howell read an excerpt from a news article, in which Andres Duany was quoted as
saying "I can't find anyone who likes the new design for the front of the museum. Does
anybody?" -- Nobody raised a hand. Further, Mr. Duany's architect has indicated that he
could provide design plans for 8% or possibly lower, and that he would work within the City's
budget. Also, Jack Wert, Director, Tourist Development Council, has indicated that he
understands that the project requires a great deal of planning time, and that if the need
arises, he would consider amending the contract to extend the ending date a few months into
the next fiscal year. Further, based on conversations with Mr. Reeves, members of the
Historic Trust, and Mr. Duany, he will make a motion to relieve Mr. Reeves of his duties, and
requested the Commission's support regarding same. The consensus of the Commission was not
to support such a motion. Commissioner Howell further reviewed sketches relative to possible
exterior changes to the library-museum, plus Mr. Reeve's contract fees regarding the present
project ($33,000.00) and the Chase project ($25,000.00), totalling $58,000.00. Commissioner
Howell further tared that if Mr. Duany's architect is hired at 8% ($38,000.00), there would
MINUTES
City Commission, Sanford, Florida
OCTOBER 14.
19 91
be no additional dollars spent, and the City would have the same project.
After considerable discussion, the consensus of the Commission was to authorize
City Manager to instruct Keith Reeves, Architect Design Group, Inc., to cease work on the
library-museum project, to meet with Mr. Reeves to discuss possible changes in the
architectural design of the library-museum, and to send a letter to Sydney Chase regarding
same.
Commissioner Howell requested that he be given the opportunity to review said
Mayor Smith directed City Manager to provide all the Commissioners with a copy of
letter.
same.
Mr. Mercer requested notification of the meeting with Mr. Reeves. Mayor Smith
advised that should the Commission meet with Mr. Reeves, said meeting would be open to the
public, with proper notification.
Sanford Gasification Plant.
Assistant City Attorney reported that the Letter of Proposal from Bill Pence has
been received as well as the formal report from ECT, which recommends posting visibly
impacted property along the banks of Cloud Branch Creek, rather than fencing and pOsting as
initially proposed.
City Manager reported that the Public Works Department should be able to install
said signs as a separate cost.
Assistant City Attorney reported that the City could enter into a Consent Order
with the Florida Department of Environmental Regulation, which would cause the City to be
responsible initially and primarily for offsite impact, whereby the City would orchestrate
the contamination assessment, risk analysis, plan for clean-up and implementation of
remediation, and incur the cost for same. Further, said Consent Order would formally
preserve the City's legal right to file a lawsuit for contributions from all other
potentially responsive parties. Also, the City is potentially responsible for onsite impact
because the City owned and operated the plant for four years. Further, the proposal
submitted by Mr. Pence provides for a pro rata share of responsibility for all six parties
who owned and operated said property, and recommended that the City counter propose, whereby
the City would only be responsible for the time it owned and operated said plant. The
Commission concurred. Further, Ms. Rosier told Mr. Pence that coal tar was in the creek
when she purchased her home in 1934, which would make Florida Power responsible.
Additionally, the initial assessment from ECT was $45,000.00, that the most recent assessment
is $80,000.00, and recommended that the City request a formal proposal from ECT, with the
work broken down. The Commission concurred. Also, should the Commission choose to take no
action, she believes the City would be served with a warning notice.
City Manager reported that some of the sampling found in the bed of the stream of
Cloud Branch Creek have yet to be determined, that the City does not own the right-of-way for
said stream, and that there may be ten to twelve additional adjoining property owners.
Further, representatives for Florida Power and Light, and Florida Power Corporation have
indicated that they will not voluntarily participate, that they will only get involved if a
lawsuit is initiated, and that Atlanta Gas Light Company may take the same type of approach.
City Manager proposed that Assistant City Attorney provide a scenario assuming the City
COmmission does not enter into a Consent Order.
MINUTES 1 6 3
City Commission, Sanford, Florida
OCTOBER 14~
1991--
The consensus of the Commission was to proceed with contamination assessment.
Consultant Contract for preparation of Remedial Action Plan (RAP) regarding Police Department
Fuel Tank LeakaGe.
Commissioner Eckstein requested that Staff inform the Commission prior to the
budget hearings when similar situations arise, which require funds to come from reserves.
1991 Revised Comprehensive Plan.
Jay Marder, Director of Planning and Development briefly reviewed the 1991 Revised
Comprehensive Plan, and stated that said Plan has been forwarded to the DCA for review and
comments.
Second City Commission Meeting in December/Christmas Holidays
The Commission concurred to reschedule the December 23, 1991 Regular City
Commission Meeting to December 16, 1991.
City Manager reported that there is a typographical error regarding Agenda Item No.
24, Consent Agenda, A(5)(b), Amendment 19, and that the correct amount is $13,893.00 rather
than $3,893.00.
There being no further business, the meeting was adjourned.
Attest:
MAYOR
City Clerk