102891-Work Session1 7 4 MiNUTES.:. .
City Commission, Sanford, Florida
OCTOBER 28,
19 91
The City Commission of the City of Sanford, Florida met in Work Session on Monday,
October 28, 1991 at 5:00 o'clock P.M. in the City Manager's Conference Room, City Hall,
Sanford, Florida.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas
Commissioner A. A. McClanahan
Commissioner Lon Howell
Assistant City Attorney Donna L. McIntosh
City Manager William A. Simmons
City Clerk Janet R. Donahoe
Absent: City Attorney William L. Colbert
The Chairman called the meeting to order.
Affordable Housing - Time Payment of Impact Fees.
Assistant City Attorney reported that Home Rule Powers do not prohibit an
Affordable Housing Extended Payment Alternative for Impact Fees, nor has she found supporting
law regarding same. Also, Collier County has an extended payment program, which provides for
an exemption as well. Further, the City's proposed extended payment alternative program
allows qualified buyers to pay back impact fees over a ten year period, that said program has
a two tier qualification process which includes: 1) Developer of residential property shall
submit an application for participation in the Affordable Housing Extended Payment
Alternative, for City Commission approval, and 2) Buyer shall file an application for
extended payment of City Impact Fees; said buyer must reside within the City limits of the
City of Sanford at the time of making application.
Commissioner McClanahan reported that administrative procedures need to be
established, that the developer should be responsible for packaging the application, pre-
qualifying applicant, and a "docket" of all pre-qualified applicants.
City Manager reported that developer responsibilities could be handled through
administrative rules and procedures, and that coordination of Affordable Housing Extended
Payment Applications, etc., would be a Community Development Office function.
After discussion, the consensus of the Commission was to establish a 12 month
residency requirement for prospective buyer.
Assistant City Attorney further reported that buyer shall meet the following
requirements to qualify for participation in said program: 1) Buyer shall reside in the City
of Sanford for 12 months at the time of making application, as agreed upon by City
Commission, and 2) Buyer's total family income shall not exceed 80% of the median income of
the Orlando SMSA. Also, City Manager has the authority to enter into an extended payment
agreement with qualified buyer; said agreement to run with the property, and be recorded.
Further, a lien will be placed on the property to secure payment of City impact fees, and
costs associated with providing said program to qualified buyer, which allows the City to
foreclose on the property in the event of default.
City Manager reported that Ordinance No. 3087 does not subsidize or provide
assistance regarding rental properties. Further, the City Commission has the authority to
specify that interest derived from monies set aside for this program, be put back into the
into General Fund.
The Commission concurred to place Ordinance No. 3087, as revised, on first reading
at tonight's Regular Meeting.
MINUTES
City Commission, Sanford, Florida
OCTOBER 28,
Joint Planning Agreement with Seminole County.
Jay Marder, Director of Planning and Development, reported that there has been
clarification regarding questions raised pertaining to the Joint Planning Agreement's
conflict resolution procedures and similar.mechanisms adopted by CALNO.
Agenda Item No. 5, 1991 Revised Comprehensive Plan.
Jay Marder Director of Planning and Development, reviewed the 1991 Revised
Comprehensive Plan changes to revised draft, as described in memo dated October 28, 1991,
from Director of Planning and Development, which included: 1) Conservation Element, 2)
Traffic Circulation - I-4 between 46A and 46 is not located within the designated urban area
boundary so it has a different level of service than south of it, and, therefore, the City
had to declare it as backlogged and level of service "F", 3) Concurrency Management and 4)
4) Drainage. He stated that Ordinance No. 3079 needs to be changed to include a section
which specifies all of the components that are going to be adopted in the plan, including,
but not limited to, public participation program, and recommended adoption of said 1991
Revised Comprehensive Plan as amended.
Drug Free Work Place Program.
Personnel Director Tim McCauley briefly highlighted State law pertaining to Drug
Free Work Place Programs, as described in memo dated September 27, 1991, from Personnel
Director. He stated that the City has had a Drug Free Work Place Program in effect for
several years, however, State law goes into more depth in terms of causes for testing,
procedures for testing, challenging test results, consequences of positive test results, and
voluntary request for treatment. Further, in order for the City to receive financial
benefits in terms of reducing worker's compensation assessment fees and insurance, the City's
language revisions to comply with State laws, with
The Commission concurred with said Drug Free Work Place
program needs some fine tuning and
implementation by December 31, 1991.
Program.
Parental/Family Medical Leave.
Personnel Director Tim McCauley briefly reviewed new State laws relative to
Parental/Family Medical Leave, as described in memo dated September 27, 1991, from Personnel
Director. He stated that this law applies to only State career service employees, which
provides extenuating circumstances whereby employee may take up to six months leave of
absence without pay, and be guaranteed his/her position upon return. Further, the City's
sick leave policy may be too prohibitive because said policy prohibits the employee from
using accrued sick leave for other than his/her own purposes, and recommended that the City
Commission consider revising the City's sick leave policy to allow employee to use accrued
sick leave to cover family illness of this type, and to be more consistent with this law.
The consensus of the Commission was to take no action regarding said item tonight.
City Manager to meet with Personnel Director and prepare several variations between the
City's current policy and the State's new policy, and report back to the Commission.
October 14, 1991 Regular Meeting Agenda Item No. 7, request from Tom Cavanaugh, for time
extension to display banner sign at Stonebrook Apartments.
The Commission confirmed that the action taken at the October 14, 1991 Meeting, was
a 90 day extension for all four existing banner signs.
176
City Commission, Sanford, Florida
OCTOBER 28,
1991_
Sanford Housing Authority - Alberta Detreville.
City Manager reported that pursuant to City Commission's direction at October 14,
1991 Regular Meeting, he contacted Alberta Detreville to determine her intentions relative
to active participation at Sanford Housing Authority Meetings, and that Ms. Detreville
advised that she missed all the meetings since late June due to health problems, and that she
will do her best to attend and participate on a regular basis.
Request from Seminole High School for Parade Permit, for Homecoming parade on First Street
on November 15, 1991.
The Commission authorized City Manager to execute said Parade Permit as requested.
Developer's Agreement for Bed & Breakfast at 420 Oak Avenue.
The Commission authorized the Mayor to execute said Developer's Agreement.
Henry Shelton Sanford Library-Museum.
City Manager reported that pursuant to the meeting with Keith Reeves, Mr. Reeves
indicated that he will give serious thought to input from various people, and will provide
possible architectural alternatives in several weeks. Also, time is not a factor relative
to the TDC grant, because the Tourist Development Council has indicated that they would be
willing to give an extension within reason, upon formal request from the City.
Agenda Item No. 7, Wade's Grocery Store.
City Manager reported that relative to additional information provided in memo
dated October 25, 1991, regarding Wade's Grocery Store, the owner of the property behind
Wade's Grocery Store (710 Pine Avenue) has been cited for accumulation of high growth, and
debris. Also, the Commission will be asked to authorize Public Works to board up the
property located at 1109 West 9th Street, as a separate action.
There being no further business, the meeting was adjourned.
Attest:
MAYOR
City Clerk