091492-Work Session390 MINUTES
City Commission, Sanford, Florida ~ ' . September 14,
1992
The City Commission of the City of Sanford, Florida met in Work Session on Monday,
September 14, 1992 at 5:00 o'clock P.M. in the City Manager's Conference Room, City Hall,
Sanford, Florida.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas
Commissioner A. A. McClanahan
Commissioner Lon Howell
City Manager William A. Simmons
City Clerk Janet R. Donahoe
Absent: City Attorney William L. Colbert
The Chairman called the meeting to order.
Presentation by Private Industry Council.
Tim Giannoni, Private Industry Council ("PIC"), reported that the PIC program
provides summer employment for over 500 disadvantaged youths, and that the City of Sanford
has participated in said program for the past eight years. He presented the City with a
plaque in recognition of the Parks Department and supervisor being selected as an exceptional
work site and supervisor, and acknowledged Charles Collier, Jon Henry, Howard Jeffries, and
Tim McCauley for their contributions to said program.
Agreement with Salvation Army, for use of Gymnasium and Facility at 700 West 24th Street.
Some members of the Salvation Army Advisory Board were present.
Captain Gary K. Bergen, Commanding Officer, Salvation Army, reported that the
Salvation Army has been very happy with the programs and services provided by the City of
Sanford through joint use of the gymnasium. He clarified several misunderstandings relative
to the proposed agreement as follows: 1) The Atlanta office did not insist on an increase
of the 92/93 contract, 2) The only mandate received from the Tampa office was that no
agreement will be processed in which the Salvation Army would lose money, 3) The local
members of the Advisory Committee developed and approved the proposed contract in amount of
$24,000.00 on May 20, 1992, which was submitted to Director of Parks and Recreation Mike
Kirby, 4) There has never been any written or verbal agreement in amount of $15,648.00.
Further, at the May 27, 1992 meeting between City Manager Bill Simmons, Mr. Kirby and the
Development Committee, concessions were made and a revised figure of $21,566.00 was agreed-
upon, and 5) The Advisory Board has never considered trying to make money from the Agreement
with the City. Captain Bergen stated that the estimated cost of running the Salvation Army's
program was $70,000.00 to $75,000.00, which included two passenger vans, up-keep, maintenance
and replacement costs, and salaries for six (6) employees. Further, due to the decline in
enrollment, and the fact that the City's bond referendum failed, the Board felt a joint use
would meet the City's needs, and provide a needed program, which would not result in the
Salvation Army losing money.
Director of Parks and Recreation reported that the Sanford Gymnasium would be a
suitable facility, that therehave been discussions with Jeannette Stiffey, Sanford Gymnastic
Association, regarding the possible use of said facility, and that she has been receptive to
the idea. Also, other options are being explored, which could be presented in two weeks.
Captain Bergen reported of $21,566.00 could possibly be reduced if the City
provides janitorial supplies and services.
The Commission instructed Staff to review all options, and report back to the
Commission at the September 28, 1992 Work Session.
MINUTES
City Commission, Sanford. Florida
Work Session
September 14.
1992
Request from Kiwanis Club of SanfOrd, for permanent rate reduction for use of the Civic
Center. Judge Alan Dickey, Representing Sanford Rotary Club, and Walter Smith were present.
City Manager reported that relative to memo dated September 11, 1992, from Acting
Director of Parks and Recreation, the Kiwanis Club and the Sanford Rotary Club generate
substantial revenue for the City, and recommended approval of reduced rate from $35.00 to
$25.00 per hour, for both clubs. The Commission concurred.
Presentation by Lake Community Action Agency, regarding Head Start Services in
Sanford/Seminole County. No one present from Lake Community Action Agency.
Charles Rowe, Community Development Officer, reported that the City has submitted
a non-executed grant application for $1,121,013.00, that Head Start's share is $868,255.00,
that required matching funds are $173,651.00 (calculated at 20% of $868,255.00), and
$252,000.00 has been reached. Further, the largest portion of said matching funds will come
from the Seminole County School Board, which will provide sites for portable units,
transportation, utilities, and some consultant services; the University of Central Florida
will supply ten (10) students who will work in classroom, grant consultant services, teacher
support and technical assistance for a contribution of $109,600.00. Further, the U.S.
Department of Agriculture will be providing funding in amount of $42,000.00, for food
services; said grant has not yet been approved, and, therefore, not included in the
$252,000.00 figure. Further, 296 children are involved in this program, of which 80 are
Sanford residents.
(Commissioner Eckstein absent from the meeting.)
The Commission continued discussion regarding the appropriateness of the City
providing a county-wide function.
(Commissioner Eckstein present.)
After discussion, the consensus of the Commission was to proceed with the
application in order to keep the program stabilized.
Request for funding from Better Living for Seniors.
The Commission directed City Manager to send a letter to Better Living for Seniors,
advising that the City regretfully denies their request for funding due to current economic
conditions.
Request from Terry McKinney, for City assistance relative to youth congregating at 104
Sterling Court.
Police Chief Harriet reported that the situation has improved, that area patrols
continue, and that there have been no calls/complaints since the August 24, 1992 Commission
Meeting.
Appeal of Public Service Couuuission's decision regarding extended service calling area.
City Manager reported that there is question whether the new or old balloting rules
will be used, and that the PSC may propose a $.25 charge for calls to Orlando. He
recommended that no action be taken at this time. The Commission concurred.
Civic Center Lease for Memorial Services for James Brooks.
City Manager reported that Meta Brooks delivered a check in amount of $48.50, to
City Hall today, to cover reduced rental fees, and, therefore, no further action was needed.
United Way Campaign expenditure for purchase of contributor incentive products.
After discussion, the Commission concurred to take no action.
392
MINUTES;
City Commission, Sanford, Florida
Work seSsion
September 14, 19 92
Lease with Harley Davidson Corporation, for six police motorcycles.
After discussion, the consensus of the Commission was to authorize execution of
said lease with Harley Davidson Corporation, for six police motorcycles at $125.00 per month
(including maintenance), for one year; total lease amount $10,800.00. Said item was referred
to tonight's Regular Meeting for City Commission action.
Contract with Pardue~ Heid, Church, Smith & Walker, Inc. for Appraisal of Stormwater
Retention Site southwest of Goldsboro Elementar~ School.
City Manager reported that his recommendation to award contract to Pardue, Heid,
Church, Smith & Walker, Inc, was based on the firm's proposal showing significantly more
prior research regarding the specific site than the other proposals. The Commission referred
this item to tonight's Regular Meeting for consideration.
Award of Contract to Florida Garbage Services, Inc., for roll-on/roll-off dumpster service.
City Manager reported that Florida Garbage Services, Inc., has requested that its
bid be amended to include additional costs not contained in the original proposal, which was
awarded at the August 10, 1992 Regular Meeting. Further, he and City Attorney recommend that
the Commission reject all bids and rebid. The consensus of the Commission was to reject all
bids, to authorize Staff to rebid, and referred said item to tonight's~Regular Meeting for
City Commission action.
Florida Innovation Group Annual Membership Dues.
City Manager reported that the yearly membership fees for this membership is
$1,500.00, that all Department Heads agree that the benefits do not justify said expenditure,
and recommended that said membership be terminated. The Commission concurred.
Systems Advisory Committee.
City Manager reported that Irving Kaufman has declined to serve on said Committee.
The consensus of the Commission was to appoint Robbie Robertson to the Systems
Advisory Committee, subject to his acceptance of said appointment. This~item was referred
to tonight's Regular Meeting for Commission action.
Request from Florida Game and Fresh Water Fish Co.u.ission, to place a sign at the Marina.
After discussion, the Commission concurred with request to place said sign at the
Marina, for a period of six months.
Welcome Sign in Recognition of Youth Accomplishments.
After discussion, the Commission concurred to have a sign design contest in
recognition of youth accomplishments and other commendable actions, as deemed appropriate by
the Commission, and authorized Staff to proceed with the necessary arrangements for same.
Request from Seminole County Board of Commissioners, for City to nominate representative~ to
serve on the Affordable Housing Advisory Committee.
.City Manager reported that the State Legislature recently passed the Sadowski Act,
which provides funding for Affordable Housing initiatives, and that this Committee would
determine how said funds should be disbursed.
The consensus of the Commission was to nominate Charles Rowe and Amefika Geuka as
City representatives to serve on said Committee, and referred this item to tonight's Regular
Meeting for action.
MINUTES 3 9 3
City Commission, Sanford, Florida ._~ l~ork~q_ession ............ S~_ptember_l_4 ,~ ............ 19 9 2~
Request from Richard Hardwick/Tidewater Enterprises, for 90 day continuance of Public
Hearing; Agenda Item No. 8.
City Manager reported that Mr. Hardwick has requested a 90 day continuation of the
public hearing, to continue discussions with concerned residents.
Request to purchase and install Burglar Alarm System at City Hall.
After discussion, the consensus of the Commission was to authorize Staff to
purchase and install a motion-detector burglar alarm in amount not to exceed $4,500.00, plus
phone line costs if necessary, and referred this item to tonight's Regular Meeting for City
Commission action.
There being no further business, the meeting was adjourned.
Attest:
~ City Clerk
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