011193-Work Session MINUTES
Cit¥C0mmission, Sanford, Florida
Work Session
January 11,
489
1993
The City Commission of the City of Sanford, Florida met in Work Session on Monday,
January 11, 1993 at 5:00 o'clock P.M. in the City Manager's Conference Room, City Hall,
Sanford, Florida.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner A. A. McClanahan
City Attorney William L. Colbert
City Manager William A. Simmons
City Clerk Janet R. DOnahoe
Absent: Commissioner Lon K. Howell
The Chairman called the meeting to order.
Seminole Towne Center Redevelopment Agreement. Bill Hammer, Bond Counsel, was present.
City Manager reported that he is ready to recommend this Agreement for action by
the City Commission and the Community Redevelopment Agency ("CRA"). Further, it is the
intent of the developer to have Seminole County increase the limit of funding for
construction (public improvements), which is presently $6,300,000.00, to match the current
construction costs, and that the Agreement contains a provision requiring County approval for
such an increase.
City Attorney reported that the Seminole Towne Center Redevelopment Agreement meets
the scrutiny of his law firm and of Bryant, Miller and Olive, Bond Counsel. Further, this
Agreement provides that the City of Sanford, the CRA and the Developer agree to cooperate on
this project, and that said document by and of itself does not authorize a bond issue, but
rather contemplates an agreement between the parties to work together toward the issuance
bonds. Also, Article V, Section 5.01 (iii), of the Agreement, provides that the City and
the CRA shall be under no obligation under this Agreement, except to the extent that the CRA
may, under the laws of the State of Florida, issue TIF bonds as described in this Article V.
City Manager reported that this $10,000,000.00 bond issue, which will provide for
approximately an $8,000,000.00 construction fund, as well as issuance costs, reserves and
capitalized interests. Further, this is a two tier type of funding whereby the developer's
underwriter will direct purchase the second tier/level of the bonds.
City Attorney reported that pursuant to Article V, Section (iv), of the Agreement,
the City shall only be obligated on an annual basis to use 50% of the monies deposited in the
Redevelopment Trust Fund, for the purpose of paying debt service on the TIF bonds, with a
limit of fifteen (15) years.
Police and Fire False Alarm Ordinances.
City Manager reported that a recent newspaper article indicated that the City's
false alarm fees are very conservative compared to others in the area. Also, at the
December 28, 1992, Meeting he recommended that the calculation of false alarm fees be
retroactive to the effective date of the new ordinances regarding same, however, Staff has
advised that this would create major bookkeeping problems.
After discussion, the Commission concurred to write-off/refund all fines between
the effective date of the original ordinances, and effective date of the amended ordinances.
MINUTE S
City Commission, Sanford, Florida
Work Session January 11, 1~3
School Board French Avenue Surplus Property.
City Attorney reported that the original contract between Rick Hardwick and the
Seminole County School Board provided for a closing, a payment, and a mortgage with a payment
over the next four (4) or five (5) years, and that said contract is being assigned to the
City of Sanford. Further, because a municipality cannot mortgage public land, he proposed
that the School Board accept a promissory note, that counsel for the School Board has
indicated his concern whether or not future Commission members would be willing to make an
annual payment, and recommended that both parties own a proportionate part of the property
based on the payment made.
City Manager recommended approval of the Addendum to Contract for Sale and
Purchase, and the Agreement for Conditional Assignment of Contract, conditioned upon Seminole
County School Board approval of same. Further, the cash to close including the $11,000.00
payment to Mr. Hardwick for out-of-pocket expenses is $131,000.00, and that possible funding
sources for same include: 1) General Fund Reserves, or 2) Recreation Impact Fees, provided
the Commission is committed to utilizing a significant portion of the land for recreation.
After discussion, the Commission concurred to fund $131,000.00 cash to close with
Recreation Impact Fees.
Landscaping and Irrigation of Traffic Medians North.
Howard Jeffries reported that Staff and Connie Williams, Chairperson, Scenic
Improvement Board, prepared the proposal and design, for upgrading the five (5) traffic
medians where 17-92 and Seminole Boulevard intersect, and that said design complies with
Florida Department of Transportation regulations. Further, the proposal includes the use
of native plants, which will adapt to the area, will require little maintenance and provide
seasonal color, and to convert existing water lines for use of reclaimed water. Further, the
estimated cost of this project is $18,000.00, which covers plants and irrigation materials;
labor to be provided by in-house Staff. Also, funding for this project is available in the
Special Scenic Improvement Account, which was previously authorized by the City Commission
for beautification projects. Also, the estimated time for completion of this project is
between three (3) to four (4) weeks. The Commission concurred to refer said item to the
January 11, 1993 Regular Meeting.
West First Street Medians.
The Commission authorized City Manager to send a letter to the Florida Department
of Transportation regarding the (unsightly) condition of medians on West First Street at the
overpass over the railroad tracks.
Outstanding Utility Taxes due on Propane Sales regarding Sanford Ace Hardware, Inc. Bill
Parsell, Sanford Ace Hardware, Inc., was present.
Dave Farr, Executive Director, Chamber of Commerce, reported that although Mr.
Parsell does not feel he is under any extreme obligation to pay taxes for the past five
years, he would like to offer a settlement in amount of $8,000.00. The Commission concurred
to accept said settlement offer from Mr. Parsell.
State Revolving Fund Loan.
Carolyn Small, Director of Finance reported that a resolution has been prepared
authorizing the filing of an application with the Department of Environmental Regulation, for
a State Revolving Fund Loan, for partial funding of Water and Sewer Bonds Series 1991, for
City Commission consideration at tonight's Regular Meeting.
MINUTES
City Commission, Sanford, Florida
Work Session
491
,January 11,
]993
l
Pete Knowles Award.
Mayor Smith reported that the Annual Pete Knowles Award will be presented at the
April 26, 1993, Regular Meeting, and that she would like suggestions/recommendations for
potential candidates to receive said Award, for consideration at the next Work Session.
(The Mayor recessed the Meeting for 10 to 15 minutes; then reconvened the Meeting.)
50 Acre Land Purchase Offer.
City Manager reported that the City made an offer, as authorized by the City
Commission, in amount of $800,000.00, to purchase a 50 acre parcel of land for use in
Stormwater Management, that said offer was less than the estimated fair market value of
$1,250,000.00 because of unknown environmental factors as indicated in the appraisal.
Further, Mr. Sandefur, Trustee, has made a counter offer in amount of ~1,950,000.00, which
is based on the fair market value of $39,000.00 per acre of the entire 65 acre parcel, as
provided by his appraisal service. Further, he has requested Conklin, Porter & Holmes to
look at the balance in land value cost vs construction improvements, and provide alternatives
relative to purchasing only a portion of the property, and that he will report back to the
Commission regarding same.
Drainage Situation in the Goldsboro Area.
City Manager reported that he and Commission Thomas met with residents in the
Goldsboro area to discuss/address their concerns regarding drainage problems in the area.
Further, he will provide the residents with a summary of the engineering plans for Cloud
Branch/Mill Creek drainage improvements, conduct periodic meetings and mail a newsletter,
based on utility accounts, to keep them up to date. Further, the City may need to acquire
properties where there-are repeated problems, as part of the Mill Creek/Cloud Branch drainage
improvements, and that said land acquisition could probably be fast tracked.
ProDosed Outreach Program.
city Manager reported that Director of Planning and Development is in the process
of preparing a proposed neighborhood/district outreach program, for City Commission
consideration at the January 25, 1993 Meeting.
Head Start Program.
City Manager reported that relative to memo dated January 8, 1993, from Charles
Rowe, Community Development Officer, 4-C has been designated as the new Head Start grantee.
Welcome Signs.
After discussion, the Commission concurred to approve the construction and
installation of four (4) "Sanford Welcome Signs", in amount of $17,843.00, with funding to
come from General Fund Reserves, and referred this item to tonight's Regular Meeting for City
Commission action.
Requests to Hang Banners across First Street.
City Manager reported receipt of several requests to hang banners across First
Street, which includes: 1) Martin Luther King, Jr. Activities, 2) Sanlando Depression Glass
Show, 3) Ail Souls Catholic Church Festival, and 4) Sanford Kiwanis Club Pancake Breakfast.
The Commission had no objection to hang banners as presented by City Manager.
Contract with Brenda Elliott & Associatese for historic surveys.
City Manager reported that Ms. Elliott has requested that the Historic Preservation
Contract term be extended from December 31, 1993 until April 15, 1993, at no additional cost
to the City, to allow the use of soon to be available documentation.
492
MINUTES
City Commission, Sanford, Florida
Work Session January 11, 1993
The consensus of the Commission was to approve said time extension, and to
authorize City Manager to execute the Addendum to Contract regarding same, and referred this
item to tonight's Regular Meeting for City Commission action.
There being no further business,
the meeting Was adiourned. ~ :
-'M ~Y OR '- '
Attest:
~ City Clerk