032293-Work Session55O
MINUTES
City Commission, Sanford, Florida Work So_ss i on
March 22; 1993
March 22,
Sanford, Florida.
Present:
The City Commission of the City of Sanford, Florida met in Work Session on Monday,
1993 at 5:00 o'clock P.M. in the City Manager's Conference Room, City Hall,
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner Lon K. Howell
City Manager William A. Simmons
City Clerk Janet R. Donahoe
Absent: Commissioner A. A. McClanahan
City Attorney William L. Colbert
The Chairman called the meeting to order.
Recommendations from the Cemetery Advisory' Con~uittee regarding the Municipal Cemetery.
A. Convert lots to Veteran spaces as described in memo dated March 13, 1993, from
Recreation & Parks Director.
After discussion, the consensus of the Commission was to approve additional Veteran
spaces at the Municipal Cemetery as presented above.
B. Develop Crawford property, which the City purchased for Cemetery expansion,
and consider purchasing additional property for same.
City Manager reported that there is not sufficient information to discuss this
item, and that Staff will report back to the Commission after further research.
Pace-Jackson Cemetery.
Howard Jeffries, Grounds Maintenance Coordinator, reported that volunteers will
begin cleaning up portions of the cemetery on Friday, April 2, 1993 at 8:00 A.M. Further,
the City will be removing any large dead or hazardous trees in the area.
City Manager reported that Seminole County has agreed to waive the tipping fees.
Presentation of FY 91/92 Audit.
Christine Hill, Coopers & Lybrand, distributed the FY 91/92 Audit. She reported
that the Financial Statements contain a carry over item from last year relative to the
environmental situation at the former Sanford Gassification Plant, which is still pending.
Also, the Sanford Airport Authority Fund made an accounting change relative to depreciation
of assets. There were no problems with over expenditures of the budget. Also, the coverage
for Water & Sewer Revenue Bonds is running very close, and had it not been for the refunding
of said bonds, it might have been difficult to meet bond coverage, and that this item needs
to be watched closely. Further, the situation at Site 10 has been disclosed. Also, the
Sanford Airport Authority and Seminole Towne Center Community Redevelopment Agency accounting
changes are included in the footnotes. Further, the Solid Waste Fund is running very close,
and the Stormwater Fund is a new item in the Financial Statements. She stated that the
Compliance Reports do not indicate any material weaknesses or instances of non-compliance,
however, there were some findings to which Staff has responded. Also, there were a couple
of instances of non-compliance with respect to administering grants. Further, the
Management Letter contains several recommendations which have been discussed with Staff, and
that there is agreement on the course of action to be taken to address said items.
City Manager recommended, as a part of the audit, that the City move toward a rate
study, and that he will bring back a recommendation for the award of a contract regarding
same at the next meeting.
Finance Director Carolyn Small distributed the Sanford Airport Authority's FY 91/92
Audit.
MINUTES
City Commission, Sanford, Florida
Work Session
551
March 22,
993
Affordable Housing Suggestion.
After discussion, the Commission concurred to consider establishing affordable
housing fees for residential and non-residential projects, as suggested by Amefika Geuka, and
authorized Staff to gather additional information regarding same, and report back to the
Commission.
2018 Mellonville Avenue, Sara Jacobson, owner.
City Manager reported that this property has not been put back on the tax roll
because several minor repairs need to be done before the Building Official can certify that
the house is livable. Further, the Commission could either direct Staff to move forward with
demolition of the structure, which would require taking bids, or authorize another time
extension.
Mayor Smith recommended that the owner be given forty-five (45) days to complete
the necessary repairs including installation of a sink in the kitchen, installation of a
workable bathroom, and completion of electrical throughout the house, to make the house
livable, so said property can be returned to the tax roll.
The Commission referred this item to tonight's Regular Meeting for City Commission
action.
1800 West Airport Boulevard, Johnny Walker, owner.
City Manager reported that the property cannot be completed in its present form,
and that the owner will have to either acquire additional property or tear down all or a
large portion of the building.
After discussion, the Commission authorized Staff to contact Mr. Walker to advise
him that the time to submit a development plan is about to expire.
Inaugural Run of the Sunset Limited.
Mayor Smith reported that she and Seminole CoUnty Commissioner Daryl McLain will
be representing the City of Sanford and North Seminole County aboard the Sunset Limited from
Palatka to Sanford, and invited everyone to be at the Sanford Amtrak Station to meet the
train.
Seminole Towne Center Community Redevelopment Agency Meeting.
Mayor Smith reported that this meeting has been canceled.
Sanford Airport Authority.
Mayor Smith reported that Jim Young has submitted his resignation from the Sanford
Airport Authority, and that a copy of Colonel Charles Gibson's resume has been provided for
consideration.
Request from Seminole Housing Advocacy Coalition ("S.H.A.C."), for Special Event Permit,
regarding Homeless Awareness Week.
City Manager reported that S.H.A.C. has submitted a revised Special Event Permit
Application, requesting permission to use Magnolia Square on April 2, 1993, instead of the
Zayre Plaza, as originally requested, for a recognition finale for Homeless Awareness Week,
and that said event requires SHADWA approval. Also, he shares the Expressway Authority's
concerns regarding insurance coverage. Further, Cynthia Hamilton may be at tonight's Regular
Meeting to request approval of this Special Event and answer questions.
The Commission referred this item to tonight's Regular Meeting.
Amendment to Amendment No. 38, to Engineering Services Contract with Conklin, Porter &
Holmes, for Final Design of Mill Creek/Cloud Branch Drainage Basins.
552
MINUTES
City Commission, Sanford, Florida
Work Session March 22, 1993
After discussion, and on recommendation of City Manager, the consensus of the
Commission was to accept proposed Amendment No. 38, as described in letter dated March 12,
1993, from Conklin, Porter & Holmes.
Two Change Orders for completion of Phase I work at Site 10.
City Manager requested authorization to execute the Hayfield Change Order with H.C.
Connel in an amount not to exceed $404,009.61, and the Citrus Grove Change Order with S & E
Contractors in an amount not to exceed $191,218.19, subject to final review by Staff and the
City Attorney, to award the first phase of both contracts, before further deterioration of
the site.
Offer from Seminole Ford to donate D.A.R.E. car.
Lt. Dennis Whitmire reported that Seminole Ford has volunteered to donate a Ford
Probe, for the Sanford Police Department's full use for one year, to advertise the D.A.R.E.
program, and that Seminole Ford will pay for the tag and insurance for said vehicle. Also,
Seminole Ford has requested that the car be displayed at the dealership over the weekend.
City Manager reported that the City will pay the operating costs and routine
maintenance and upkeep of the vehicle.
The Commission concurred to accept the donation of this vehicle, as presented by
Lt. Whitmire.
"The Party Machine".
Lt. Dennis Whitmire reported that on January 11, 1993, the Commission granted Mr.
Mungen a conditional use permit, for an adult only nightclub. Subsequently, the owner
obtained a Certificate of Registration from the City, for the sale of beer and wine with a
restaurant, however, no food is being served at this location. Further, in response to
complaints regarding alcoholic beverages being sold to minors at the club, two undercover
agents attempted to purchase alcoholic beverages, but were unsuccessful. However, said
agents found a bag in the bathroom containing cocaine residue, and detected an odor of
marijuana in the premises. Further, the Commission may want to consider holding a public
hearing, to determine whether this establishment should be operated as a dance hall or a
restaurant.
City Manager reported that the City Commission is within its rights to hold a
public hearing to determine what type of action should be taken. Also, if the Commission
chose to revoke the conditional use permit, a public hearing would be required if requested
by the license holder.
After discussion, the Commission concurred to invite Mr. and Mrs. Mungen to attend
the next Work Session to discuss the situation.
Chamber of Commerce Building.
City Manager reported that the large structural member that holds up the front of
the building is riddled with termites, that the wood beam will probably be replaced with a
steel beam, and that City Staff and the Chamber are investigating to determine who is
responsible for the costs associated with same.
COLA.
Finance Director Carolyn Small reported that revenues in solid waste and utilities
are running shorter than projected, that the General Fund Reserves are $100,000.00 less than
projected to date, and that there are not sufficient revenues to fund a third quarter COLA.
City Manager reported that this is another reason to do a rate study.
MINUTE S 5 5 3
City Commission, Sanford, Florida
Work Session
March 22,
1993
After discussion, the Commission concurred that revenues are not sufficient to fund
a third quarter COLA, and that they do not want to use Reserves for same.
Access 93e District IV Meeting.
City Clerk confirmed that members of the Commission received the April 8, 1993,
Access 93 Meeting Agenda.
There being no further business, the meeting was adjourned.
Attest:
lerk