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052493-Regular Meeting MINUTES City Commission, Sanford, Florida Re.qu] ar- Meeting May 24 19 93 The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, May 24, 1993 at 7:00 o'clock P.M. in the City Commission Room, City Hall, Sanford, Florida. Present: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas, Jr. Commissioner A. A. McClanahan Commissioner Lon K. Howell City Attorney William L. Colbert City Manager William A. Simmons City Clerk Janet R. Donahoe The Chairman called the meeting to order. Public Hearing to consider closing, vacating an d abandoning a~ortion of Ore~on Avenue lying between Rinehart Road and the southeast ~uadrant of the intersection of I-4 and SR 46, as advertised in the Sanford Herald on May 10, 1993. The City Clerk reported that the notice of public hearing was posted on May 10, 1993, and the owners notified on May 10, 1993. The Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the vacating. No one appeared. Recommendation submitted from the Plans Review Committee to approve the vacating. On recommendation of the City Manager, Commissioner Thomas moved to authorize the City Attorney to prepare the proper ordinance to vacate the street right-of-way as advertised. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Public Hearing to consider second reading and adoption of Ordinance No. 3151, as advertised in the Sanford Herald on May 13 and May 30, 1993. Ordinance No. 3151, entitled: AN ORDINANCE OF THE CITY OF SANFOARD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, PORTIONS OFT HAT CERTAIN ROAD ADJACENT TO SEMINOLE TOWNE CENTER, IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. introduced and placed on first reading at meeting of May 10, 1993, was next placed on second reading. After being read by title, the Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the adoption of Ordinance No. 3151. No one appeared. Commissioner Thomas moved on the second reading and adoption of said Ordinance No. 3151. Seconded by Commissioner Howell and carried by the vote of the Coim~ission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Request from the American Legion Cam~bell-Lossing Post 53, for one additional detached sign at 2874 South Sanford Avenue, continued fromM ay 10, 1993 Regular Meeting. On recommendation of the City Manager, the Commission concurred to leave this item on the table. Worker's Compensation Settlement regarding Bobby Bradford. On recommendation of the City Manager, Commissioner Eckstein moved to authorize Staff to proceed with settlement in MINUTES City Commission, Sanford, Florida Regular Meeting May 24 19 93 by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Request from First Baptist Church, to hang a banner across First Street, for One-Hundred and Tenth Church Anniversary, from February 3 through February 6, 1994, and waiver of fees associated with same. On recommendation of the City Manager, Commissioner McClanahan moved to approve the request to hang a banner; no fee required. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Request from Ebon Johnson, for S~ecial Event Permit, for D.J./Family Entertainment in Stark Park each Sunday from 12:30 P.M. to 9:00 P.M., for sixteen (16) weeks c~u.encing in May of 1993. On recommendation of the City Manager, Commissioner McClanahan moved to deny the Special Event Permit. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Request from Alexander K. Dickison, Chairman, SeminoleCountyHistorical Commission, to place a historical marker for Ft. Reid at the large oak tree on the east side of the intersection of Mellonville Avenue, 24th Street and Forest Drive. On recommendation of the City Manager, Commissioner Howell moved to approve the placement of said historical marker as requested, with City crews to install same. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Request from Pan AmericanTaekwondo Union, to name a street or park in honor of Dr. Kyung Tae Chung, Honorary Director, Taekwondo Tournament at the University of Central Florida. Mayor Smith explained that when the City names streets and parks after individuals, it is usally done for Sanford notables. On recommendation of the City Manager, Commissioner McClanahan moved to deny the request; Staff to work with the sponsor of this event regarding a possible welcome Proclamation. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Request from FloridaEnvironmentalMana~ement, Inc., to establish an interim o~eratingbudget for implementation of Sanford Police Department Remedial Action Plan ("RAP") as a~rovedby Florida Department of Environmental Regulation ("FDER"). The City Manager reported that this is the initial set up to begin bioremediation, and it does not include the purchasing, installing or operating of equipment. Further, the City will continue to operate equipment until certain acceptable residuals are reached in the MINUTES City Commission, Sanford, Florida Regular Meeting May 24 19 93 groundwater, which will take approximately one to two years. Also, microbes and nutrients are pumped into the contaminated groundwater area which sets the stage for the microbes to remediate. On recommendation of the City Manager, Commissioner Howell moved to authorize Staff to establish an interim operating budget in an amount not to exceed $5,000.00, with funding to come from General Fund Reserves, for "RAP" implementation prior to receipt of a formal p~oPosal. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Contract with Zaffran Bus Company. On recommendation of the City Manager, Commissioner McClanahan moved to accept the only phone quote meeting specifications, from Zaffran Bus Company in amount of $4,955.00, for bus usage during the 1993 Summer Recreation Program. Seconded by Commissioner HoWell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Request to board up proDerties at 129 Wax M~rtle Drive,. and 102 RabunCourt, as discusse~lat tonight's Work Session. On recommendation of the City Manager, Commissioner Howell moved to authorize Public Works to board up both properties. Also, City crews to mow the property and clean up the broken glass at 129 Wax Myrtle Drive. seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Personnel Items. A. Police Department Reorganization Proposal. B. Utilities Department Regrade Request regarding Certified Operators. On recommendation of the City Manager, Commissioner Howell moved as follows: A. Approved the proposed reorganization of the Police Department as described in memo dated May 12, 1993, from Personnel Director, and authorized the City Attorney to prepare the proper ordinance to amend Ordinance No. 3075, Classification and Pay Plan, for immediate implementation of same, B. Approved the request to Regrade all "Certified Operator" positions as described in memo dated May 12, 1993, from Personnel Director, and authorized the City Attorney to prepare the proper ordinance to amend Ordinance No. 3075, Classification and Pay Plan, for immediate implementation of same. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Use of Cash Reserves to cover Sewer Impact FeeDebt Service shortfall andConstructionTrust projects not covered b~bonddollars. On recommendation of the City Manager, Commissioner Thomas moved to reconfirm the use of Cash Reserves as previously approved/authorized and described in memo dated May 14, 1993, from Finance Director. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: &Oq- MINUTES City Commission, Sanford, Florida Regular Meeting May 24 19 93 Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Information from Planning and Zoning C~.-.ission Meeting of Thursday, May 6, 1993, as described in memo dated May 17, 1993, fremLandDevelopment Coordinator. No further action required or taken. Board appointments/re-appointments. ae Code Enforcement Board: The City Clerk reported that the terms of Andrew Kutz and Lisa Nason expire June 30, 1993. Also, the Building Official has reported that both members have been contacted and are willing to serve again, if re-appointed. Commissioner Thomas moved to re-appoint Andrew Kutz and Lisa Nason to the Code Enforcement Board. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Civil Service Board: The City Clerk reported that the terms of George A. Rufas (Employee Elected) and Bill McQuatters (Civil Service Board Appointed) expire June 30, 1993. No action required or taken. Ce Planning & Zoning Commission: The City Clerk reported that the terms of Johnny M. Davis, Cynthia Holt-Miller and Cathryn Welch expire June 30, 1993. Also, the Land Development Coordinator has contacted Mr. Davis, Ms. Holt- Miller and Ms. Welch, and all are willing to serve again, if re-appointed. Commissioner McClanahan stated he would like to receive information before considering re-appointments to boards. attendance Commissioner Howell moved to re-appoint Johnny M. Davis, Cynthia Holt-Miller and Cathryn Welch to the Planning and Zoning Commission. Seconded by Commissioner Thomas. Commissioner Howell withdrew the motion, and Commission Thomas withdrew the second. Commissioner Howell Co~nissioner Thomas. as follows: moved to re-appoint Cathryn Welch. Seconded by The motion failed to pass by the vote of the Commission Mayor Smith Nay Commissioner Eckstein Nay Commissioner Thomas Aye Commissioner McClanahan Nay Commissioner Howell Aye The Commission requested that Staff provide attendance information regarding board members Johnny M. Davis, Cynthia Holt-Miller and Cathryn Welch, as well as all future re- appointees to all boards; such information to include the number of excused and unexcused absenses, and whether or not the board member can attend future meetings on a regular bassis, if re-appointed. Consent Agenda. A. Requests for payment of statements. (i) From Muller, Mintz, Kornreich, Caldwell, Casey, Crosland & Brammick, for consultation regarding unionization .... $ 157.00 From Jammal & Associates for Vacuum Sewer Collection System, ContractI .............................................. $ 337.00 (3) From Universal Engineering Sciences for: (a) Hayfield Development & Irrigation System, Sitel0,ContractIV ....................................... $3,808.00 (b) Water Reuse System Master Pump Station, Grove IrrigationSystem,ContractIII ............................ $1,075.00 (c) Water Reclaimed Facility Expansion ......................... $ 182.00 Approval of Minutes of May 10, 1993, Work Session; and May 10, 1993, Regular Meeting. MINUTES City CommissiOn, Sanford, Florida Requ}ar Meeting GO5 May 24 1993 On motion~of Commissioner Howell, seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye the Commission: A. B. Information contracts. The Commission acknowledged ten invoices totalling $281,599.22. McKibbin Park. Commissioner Eckstein once again requested that the Commission consider building a basketball court at this location, and that between now and budget time the Commission consider possible funding sources. Recognition of Seminole High School Boy's Track Team. The Commission concurred to present a resolution commending the Seminole High School Boy's Track Team, State Champions, at the June 14, 1993, Regular Meeting. Property on the Northeast Corner of 20th Street and Air~ort Boulevard. Commissioner Thomas reported that the structure at this location is an eyesore and requested that said structure be demolished. City Manager reported that the property owner has failed to submit a development plan for possible use of this property as previously requested by the Commission, and that this item will be listed on the June 14, 1993 Meeting Agenda, with a recommendation to proceed with the condemnation process. Guidelines for Reduced Rate of Civic Center Rental Feest as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner McClanahan moved to adopt the guidelines for determing whether or not an organization qualifies for a reduced rate of Civic Center rental fees, as described in memo dated May 12, 1993, from Recreation and Parks Director. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Authorized payment of statements (1) through (3). Approved Minutes of May 10, 1993, Work Session; and May 10, 1993, Regular Meeting. regarding invoices paid during the period for previously aDproved lump sum not to exceed $1,800.00 plus expenses. vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Seconded by Commissioner Thomas and carried by the Health and RehabilitativeServices ("HRS")Grant Application for upgrading City Water System Fluoridation Ecluil~mentt as discussed at tonight's Work Session. On re=ommendation of the City Manager, Commissioner Eckstein moved to accept said HRS Grant in an amount not to exceed $20,000.00, and to authorize execution of the Contract for same. Seconded by Commissioner Site 10 NPDES Stormwater Permit and Amendment No. 34, to Contract with Conklin, Porter & Holmes~ for development of Pollution Prevention Plan~ as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Howell moved to authorize Conklin, Porter & Holmes to proceed with the development of a Pollution Prevention Plan; cost of said service Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye &O& MINUTES City Commission, Sanford, Florida Regular Meeting M~y_24 19 93 Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye First Amendment to Sanford Housing Rehabilitation Community Development Block Grant Interlocal Service Agreement Program Year 91/92, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Eckstein moved to authorize Mayor Smith to execute said First Amendment to original Agreement dated February 13, 1992, for reimbursement of allowable costs in an amount not to exceed $115,000.00, for services as described in "Exhibit A". Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Request from First Shiloh M.B. Church, for Special Event Permit, for Afrocentricit¥ Day in the Park on May 29, 1993, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Thomas moved to approve the Special Event Permit, conditioned upon Staff making final determination with the requestor regarding what part of Fort Mellon Park is being requested, and submission of a clean up bond. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Moratorium on Borrow Pits, as discussed at tonight's Work Session. Commissioner Eckstein moved to authorize a 90 day moratorium on Borrow Pits in the City of Sanford, while Staff reviews the City's Borrow Pit approval procedures. Seconded by Commissioner McClanahan and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Second Amendment to Emergen=f Housing Repair Communit~ Development Block Grant Program Interlocal Service Agreement ProgxamYear 91/92, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Howell moved to'authorize Mayor Smith to execute said Second Amendment to original Agreement dated February 13, 1992, for reimbursement of allowable costs in an amount not to exceed $35,000.00, for services as described in "Exhibit A". Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye There being no further business, the meeting was adjourned. M'X Y~R Attest: / City Clerk