061493-Work Session614
MINUTES
City Commission, Sanford, Florida
Work Session June 14 19 93
~he City Commission of the City of Sanford, Florida met in Work Session on Monday,
June 14, 1993 at 4:00 o'clock P.M. in the City Manager's Conference Room, City Hall, Sanford,
Florida.
Present: Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner A. A. McClanahan
Commissioner Lon K. Howell
City Manager William A. Simmons
City Clerk Janet R. Donahoe
Absent: City Attorney William L. Colbert
The Chairman called the meeting to order.
Trust Fund Ordinance for Seminole Towne Center TIF.
City Manager reported that this ordinance, which is available for first reading at
tonight's Regular Meeting, will lock in the taxable value of undeveloped property as of the
first of July, 1993. The Commission referred this item to tonight's Regular Meeting for City
Commission action.
Presentation b¥Carole Gilbert, Citizens for Transportation ODtions for Livable Neighborhoods
("CTOLN").
Carole Gilbert reported that there is no City board which considers livable
neighborhoods and quality of life issues, and requested that the Commission consider
establishing a citizen task force to reassure residents and neighborhoods that what is here
now is what will be here in the future, and to have more public participation. Further,
this would be a City-wide board comprised of individuals interested in the various forms of
transportation such as Amtrack, Transit, and the Expressway, and how that would affect the
City.
The City Manager reported that there are a number of boards which consider these
types of issues, which include: 1) Planning and Zoning Commission, 2) Historic Preservation
Board, 3) Scenic Improvement Board, and 4) the proposed Waterfront Master Plan Steering
Committee. City Manager recommended that these boards be utilized instead of creating
another board.
On recommendation of City Manager, the Commission concurred to utilize existing
boards as referred to above, and authorized Staff to ask that these boards be mindful of the
effect on the overall quality of life caused by requests before the specific board.
Presentation by Commissioner Thomas regarding proposal for establishment of a C~,u.unity
Development Corporation ("CDC") for Goldsboro/13th Street.
Commissioner Thomas reported that he recently met with City Manager Bill Simmons,
Director of Planning and Development Jay Marder, Community Development Officer Charles Rowe,
and Amefika Geuka, to discuss affordable housing. Commissioner Thomas requested that the
Commission endorse the expansion of the WINS Project.
Amefika Geuka reported that he is not proposing that any single entity exclusively
receive SHIP funds that come into the community. Further, the CDC should be given the
responsibility of making the WINS Project pro-active; seeking out whatever funding sources
are available to bring said project to fruition, and would also compete with other
organizations for entitlement funds. Further, this proposal for a CDC to be given the
authority and responsibility to take the WINS Project off the shelf and breathe some life
into it is a separate issue from the proposal, which the Commission previously gave
preliminary approval to, that Golden Rule in conjunction with the City approach Seminole
MINUTES
City Commission, Sanford, Florida
6q5
Work Session June ~4 19 93
Co.~aty, and request $250,000.00 of County SHIP funds for the first (92/93- $100,000.00) and
second (93/94 - $150,000.00) years.
City Manager reported that should the Commission choose to establish a CDC, the
next step would be to select an individual to fill the position through RFP, and then
determine a funding source for same. Further, the concept adopted in Winter Park, to add a
small percentage on to the cost of new construction, could possibly fund the CDC.
Mr. Geuka stated that he does not want the responsibility of administering funds
through the SHIP program, that he would prefer that SHIP funds be allocated to the City, but
earmarked for use by Golden Rule primarily, but not exclusively, in the Goldsboro area.
Further, Golden Rule would like to submit this proposal to the County in conjunction with the
City, or separately with the City's endorsement.
(Commissioner Howell briefly left the Meeting, then returned.)
(Commissioner Thomas briefly left the Meeting, then returned.)
City Manager reported that Staff could research the pros and cons of establishing
a Community Development Corporation for the Goldsboro/13th Street area, and report back to
the Commission with comments/recommendations. The Commission concurred to have Staff proceed
as presented by the City Manager.
COndemnation Re~ort #91-16, 1800 West Airport Boulevard, Johnny Walker, Trustee.
On recommendation of the City Manager, the consensus of the Commission was to
authorize Staff to commence condemnation proceedings.
Proposed ordinance establishing a "Waterfront Master Plan Steering Committee", and membership
co~sition of said C~,..ittee.
(City Clerk Janet Donahoe briefly left the Meeting, then returned.)
Director of Planning and Development Jay Marder reported that two members of the
committee have expressed a strong desire for this Committee to have review and approval
authority for development along the lakefront. The Commission concurred that this board not
have said review and approval authority.
On request of Commissioner Thomas, the Commission concurred to add Eliza Pringle
as the 20th member to the Waterfront Master Plan Steering Committee.
Interim Financial Re~orts.
The Commission reviewed Interim Financial Reports as presented by the Director of
Finance Carolyn Small. Ms. Small reported that she will try to provide these reports by the
second meeting of each month.
Request to transfer and carryforward all or part of remaining budgete~stop loss dollars for
FY 93 to a Risk Management Fund,
Director of Finance Carolyn Small reported that $250,000.00 in stop loss dollars
have not been spent for FY 1993.
After discussion, the consensus of the Commission approve in concept the transfer
and carry over of all or part of the remaining budged stop loss dollars for FY 93 to a Risk
Management Fund.
Interim Service Fee.
City Manager reported that a draft ordinance establishing an Interim General
Services Fee has been prepared for first reading at tonight's Regular Meeting, should the
Commission choose to establish such a fee.
616
MINUTES .
City Commission, Sanford, Florida Work Session
June 14 19 93
Wes Rinker, Florida Baseball School/Stadium Lease.
Director of Finance Carolyn Small reported that she believes Wes Rinker has
breached the Florida Baseball School/StadiumLease for'reasons as set forth in her memorandum
dated June 2, 1993.
City Manager reported that he will ask the City Attorney for an opinion, and
provide same at the june 28, 1993, Meeting. The Commission directed Staff not to do
anything to remedy the breach.
Utility Rate Study Status Report. Paul Porter, Conklin, Porter & Holmes, was present.
Steven Dunn, Saffer, Vumbasco, Brown & Kersten, reviewed some of the criteria used
in addressing a rate study, including: 1) financial sufficiency, 2) cost of service, 3)
legality of rates, and 4) ease of implementation and simplicity. Further, one step to be
followed when conducting a rate study is to identify the revenue requirements needed from the
rates; known as the "cash needs approach". Further, the City is looking at some sort of
rate increase although the magnitude of said increase is not known.
City Manager reported that the rate study was predicated upon the following
circumstances: 1) City revenues are below projections for the last couple of years, 2)
mandated construction has caused a debt service of slightly over 30% of the entire utility
budget, 3) we are looking at additional expenses in the next couple of years relative
relocation of utilities in Seminole County rights-of-way (Lake Mary Boulevard and South
Sanford Avenue).
(Assistant City Attorney Donna L. McIntosh joined the Meeting.)
City Manager reported that a more specific proposal will be presented at the June
28, 1993, Meeting, and that he does not see anything less than a 20% increase, with the bulk
of same probably being in the sewer service area rather than the potable water service area.
Borrow Pits/Mining Regulations.
Assistant City Attorney Donna L. McIntosh reported that an ordinance declaring a
60 day moratorium on borrow pits in the City of Sanford has been prepared for City Commission
consideration. Further, pursuant to memorandum dated May 27, 1993, from Director of
Planning and Development, which outlines various options for addressing borrow pits,
specifically Option 1, it is inappropriate for a City Commissioner to appeal a Planning and
Zoning Commission decision to the City Commission. Also, if the Commission wishes to be the
final decision maker concerning borrow pits, the City Code would need to be changed.
After discussion, the consensus of the Commission was to enact an emergency
ordinance imposing a sixty (60) day moratorium on borrow pits in the City of Sanford.
Residency Issue regarding Commissioner Howell.
Commissioner Howell read a statement regarding recent inquiries/allegations about
his residency.
Mayor Smith distributed a letter dated June 11, 1993, from City Attorney outlining
residency requirements necessary to hold the office of City Commissioner in the City of
Sanford, and options available should the Commission wish to make inquiry. The Mayor stated
that she could not ignore what is being said, and that she is not calling for action nor does
she have any suggestions.
Members of the Commission had no comments, and took no ,action regarding this
matter.
617
MINUTES
City Commission, Sanford, Florida
Work Session
June 14 19 93
Regular Agenda Items. The Commission discussed Regular Agenda Items as follows:
A. Fourth of July S~ecial Events in Fort Mellon Park: 1) Request from Sanford-
Seminole Jaycees, for S~ecial Event Permit, and waiver of ~olice overtime char~es in
estimated amount of $2,214.00, associatedwith said event, 2) Request from Friends of the
Guard, for S~ecial Event Permit. After discussion, the Commission concurred to approve
Special Event Permits for (1) and (2) above, and to provide police officers at no charge to
the applicants. The Commission referred these items to tonight's Regular Meeting for City
Commission action.
B. Request from S.H.D.W.A for S~ecial Event Permitt for SuDer Saturday Nite,
Street Festival and Car Show on July 26, 1993, from 6:00 P.M. to 11:00 P.M. [Participants 125
- Pro~ected S~ectators 2,000]. Request includes request to close First Street betweenOak
Avenue and Sanford Avenuet and Park Avenue betweenSecondStreetandCo~ercial Street. The
consensus of the Commission was to approve the Special Event Permit as requested.
C. Liability Insurance for Teen Dance~]Events at Civic Center. On reco~,endation
of the City Manager, the consensus of the Commission was to require First Shiloh Church and
St. James A.M.E. Church to provide a minimum of $100,000,000 liability insurance; cost of
same $1,100.00, with the City named as additional insured, for teen events scheduled at the
Civic Center on July 2 and July 16, 1993, in advance of formal approval anticipated on June
28, 1993.
D. Amendment to Change Order to Contract IV with H.C. Connell to facilitate
planting of Argentine Bahia grass at an additional amount of $51,115.70, at Site 10. City
This item was referred to tonight's Regular Meeting for City Commission consideration in
conjunction with Agenda Item No. 24 A.
E. Modification of City Hall Elevator System in amount of $1,470.00, to comply
with ADA building standards. The Co~,ission referred this item to tonight's Regular Meeting
for action.
F.
G.
H.
Access 93 Status Report.
Letter from ~RS relative alleged smokin~ violations in City Hall.
Agenda Item No. 15, Public Hearing re~arding request to rezone. Mr. Wright,
representative for Dewitt Excavating, Inc., applicant, requested that this item be tabled
until the 60 day moratorium on borrow pits has been lifted.
There being no further business, the meeting was adjourned.
-'MyY 0 R'
Attest:
Y City Clerkvv