071393-Work Session 649
MINUTES
City Commission, Sanford, Florida
Work Session July 13 19 93
.The .City Commission of the City of Sanford. Florida, met in Work Session on
Tuesday, July 13, 1993, at 2:00 o'clock P.M. in the City Manager's Conference Room, City
Hall, Sanford, Florida.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner A. A. McCIanahan
Commissioner Lon K. Howell
City Manager William A. Simmons
City Clerk Janet R. Donahoe
Absent: City Attorney William L. Colbert
The Chairman called the meeting to order.
Continuation of review of City Manager's proposed FY 93/94 Budget.
The Commission continued to review City Manager's proposed FY 93/94 proposed
Budget, Departments, and Divisions as follows:
DEPARTMENT
DIVISION
POLICE
Administration, Uniform, Investigation (Pages 39 -
51).
Page 48: City Manager reported that the Police Departmental request should be
$554,502.00 instead of $527,421.00 as indicated, and recommended that the Police
Department's Budget be increased by $27,081.00, with the revenue being increased
by same. Further, revenue generated by the one additional D.A.R.E. police officer
(approved by the City Commission on July 12, 1993) will cover most of the
shortfall; the remainder to come from the Contingency Fund.
FIRE
Fire (Pages 52 - 57).
PUBLIC WORKS
Administration, Fleet Maintenance, Maintenance,
Streets, Grounds Maintenance (Pages 58 - 81).
Page 71 (46-03): City Manager reported that the FY 93/94 Budget does not include
funding for re-roofing the Chamber of Commerce; this work will need to be done
before the end of FY 92/93.
RECREATION & PARKS
Cultural Affairs, Parks, Library & Museum (Pages 82
- 102).
Page 97 (64-02): City Manager reported that this is a non-cash line item, and
should be reflected as zero thus reducing the Recreation and Parks Departmental
request by $9,644.00.
OTHER GENERAL FUND
Special Programs, Contingency Reserves (Pages 1, 103
- 106).
City Manager reported receipt of a request from the 18th Judicial Circuit, Guardian
Ad Litem Program, for land donation, for resident housing. City Manager to advise that the
City does not have available surplus land to donate.
CDBG (Pages 38, 168 - 169).
Page 169 (12-00): City Manager reported that the CDBG Inspector (1), Outreach
Workers (2) and Contracts Clerk (i) positions are 100% funded by grant funds, and are on the
City's payroll subject to grant fund availability; the Community Development Director and
Secretary II positions are not funded solely from grant funds. ._
PUBLIC WORKS
Local Option Gas Tax, Solid Waste, Storm Water (Pages
39, 40, 173 - 176, 51 - 54, 190 - 202, 55, 56, 203 -
212).
(Mayor Smith recessed the meeting for approximately 5 - 10 minutes, then reconvened the
meeting.)
Page 205: City Manager reported that the Public Works Departmental request should
be $322,603.00 rather than $312,003.00 (whole vs 1/2 Customer Service I position -
Page 204 [12-00]).
Finance Director Carolyn Small requested clarification relative funding sources for
four CDBG positions: inspector, outreach workers and contracts clerk. Further, she
'understood that said four positions plus the Community Development Director and Secretary II
positions would be funded by grant funds, with the creation of a new CDBG Office including
the Licensing Division.
City Manager reported that $20,000.00 is being requested from the general fund,
with the balance to come from grant funding for Community Development Director and Secretary
ii. Further, only the inspector, outreach workers and contracts clerk positions will contain
the special grant fund identifier.
650
MINUTES
City Commission, Sanford, Florida
Work Session
July 13
19__
93
Finance Director Carolyn Small asked for clarification of the funding sources for
all the employee positions to be included in the Community Development Department to be
created effective October 1, 1993. The City Manager reported that the six current CDBG
positions will be funded by grant funds plus $20,000.00 from General Fund, the four
previously discussed as being solely funded by grant funds being "labeled" "subject to
availability of grant funds", the Community Development Director and Secretary II positions
not being so "labeled". Ms. Small stated that although the License Division will be a part
of the Community Development Department, the funding would remain solely General Fund. The
Commission concurred.
UTILITIES
Customer Service, Utility Plant Operators, Water 91
Maintenance & Electric, Water ~2 Maintenance &
Electric, Wellfield, Sewer Plant Maintenance &
Electric, Lift Station, Water Distribution Sewer
Collection. The City Commission concurred that it
would not be necessary to review each page within
this section, having previously discussed the
Utility Department's FY 93/94 Budget at length.
OTHER FUNDS
Law Enforcement Trust Account, Recreation, Fire and
Police Safety Impact Fees,Debt Service, Physical
Loss Reserve, Insurance Reserve Fund, Cemetery
Fund, Termination Benefits (Pages 13, 14, 107, 108,
41, 117, 42, 178, 179, 43, 180, 181, 44, 45, 182,
73, 277, 74, 278, 75, 279, 76, 77, 280, 82, 283).
After review and discussion was concluded, the consensus of the CoKc~c. ission was to
accept City Manager's proposed FY 93/94 Budget, with adjustments as follows: 1) City
Commission Line Item Sanford Main Street Program to receive matching funds in amount of
$20,000.00; $10,000.00 from the Scenic Improvement Board; $5,000.00 from the Engineering and
Planning Department's Engineering/Architectural Services, and $5,000.00 from Recreation &
Parks Department. 2) City Manager to receive a 3% merit increase, 1/2 to be paid out oi the
General Fund and 1/2 from the Utility Fund, 3) Recreation & Parks Department has a surplus
of $9,644.00; of which $5,000.00 will be allocated to the Sanford Main Street Program as
indicated above, the balance ($4,644.00) to cover the Police Department's shortfall, and City
Manager's 3% increase, as needed. Any additional shortfall to come from the Contingency
Fund, 4) The Solid Waste Budget will reflect a 7.5% rate increase under Alternative I, 5) The
License Division will be moved from the Engineering and Planning Department to a new
department, Community Development Department. The Commission concurred not to decrease the
Chamber of Commerce's account.
Quotations for purchase of removed blowers and mowers {Utility Department). On
recommendation of the City Manager, the Commission concurred to accept the highest quote from
Pat's Pump and Blower, Inc. in amount of $1,500.00.
There being no further business, the meeting was adjourned.
Attest:
// City Clerk