072693-Regular Meeting MINUTES
City Commission, Sanford, Florida aegu 1 ar Meet i ng
653
July 26 19 93
The City Commission of the City of Sanford, Florida, met in Regular Meeting on
Monday, July 26, 1993, at 7:00 o'clock P.M. in the City Commission Room, City Hall, Sanford,
Florida.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner A. A. McClanahan
Commissioner Lon K. Howell
City Attorney William L. Colbert
City Manager William A. Simmons
City Clerk Janet R. Donahoe
The Chairman called the meeting to order.
Recognition of Dr. John F. Darby. On behalf of Dr. John F. Darby, Director of Personnel Tim
McCauley accepted a plaque in recognition of Dr. Darby's years of service (1965 - 1993) on
the Civil Service Board.
Commissioner McClanahan moved to adopt Resolution No. 1663, entitled:
A RESOLUTION OF THE CITY OF SANFORD, FLORIDA, THANKING
AND COMMENDING DR. JOHN F. DARBY FOR HIS SERVICE TO THE
CITY OF SANFORD, FLORIDA AND ITS CITIZENS.
Seconded by Commissioner Howell and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Mayor Smith presented Mr. McCauley with a copy of Resolution No. 1663, and asked that he
forward same to Dr. Darby.
Public Hearing to consider Ordinance No. 3166, amendments to the Land Development Regulations
regarding Mining (borrow pit) Requirements, Wellfield Protection, etc., as advertised in the
Sanford Herald on July 19, 1993.
The Chairman announced that the Commission would hear from those persons present
to speak in favor of, or in opposition to, Ordinance No. 3166. No one appeared
Recommendation submitted from the Planning and Zoning Commission to adopt revisions
as set forth in memo dated July 16, 1993, from Director of Planning and Development.
On motion of Commissioner McClanahan, seconded by Commissioner Howell and carried
by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Ordinance No. 3166, entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING
ORDINANCE NO. 1990, SAID ORDINANCE BEING THE LAND
DEVELOPMENT REGULATIONS OF SAID CITY SAID AMENDMENT
MAKING MAJOR REVISIONS TO MINING REQUIREMENTS IN SCHEDULE
B - PERMITTED USES AND SCHEDULE E - ADDITIONAL
REQUIREMENTS FOR SPECIFIC USES AND MODIFICATIONS TO
WELLFIELD PROTECTION REQUIREMENTS IN SCHEDULE M -
ENVIRONMENTALLY SENSITIVE LANDS; PROVIDING FOR
SEVERABILITY, CONFLICTS AND EFFECTIVE DATE.
was introduced and placed on first reading.
Mayor Smith announced that the second public hearing would be held on August 9,
1993 at 7:00 o'clock P.M. in the City Commission Room.
Public Hearing to consider second reading and adoption of Ordinance No. 3163, as advertised
in the Sanford Herald on July 15~ 1993, Fred Peck~ Jr., applicant.
Ordinance No. 3163, entitled:
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City Commission, Sanford, Florida
Regular Meeting
July 26
19 93
AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA,A CLOSING,
VACATING, AND ABANDONING A PORTION OF THE 14 FOOT WIDE
EAST-WEST UTILITY EASEMENT LYING ON THE NORTH SIDE OF THE
PROPERTY AT 1506 MELLONVILLE AVENUE; PROVIDING FOR
SEVERABILITY, CONFLICTS AND EFFECTIVE DATE.
introduced and placed on first reading at meeting of July 12, 1993, was next placed on second
reading. After being read by title, the Chairman announced that the Commission would hear
from those persons present to speak in favor of, or in opposition to, the adoption of
Ordinance No. 3163. No one appeared.
Commissioner Howell moved on the second reading and adoption of said Ordinance No.
3163. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Public Hearing to consider second reading and adoption of Ordinance No. 3164, as advertised
in the Sanford Herald on July 15, 1993.
Ordinance No. 3164, entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING
SECTION 28-24, 28025 AND 28-152.2 OF THE SANFORD CODE BY
ESTABLISHING NEW WATER RATES AND SEWER RATES AND
RECLAIMED WATER SYSTEM CONSUMPTION CHARGES; PROVIDING FOR
SEVERABILITY, CONFLICTS AND EFFECTIVE DATE.
introduced and placed on first reading at meeting of July 12, 1993, was next placed on second
reading. After being read by title, the Chairman announced that the Commission would hear
from those persons present to speak in favor of, or in opposition to, the adoption of
Ordinance No. 3164.
Paul Porter, Conklin, Porter & Holmes, 500 West Fulton Street, appeared and
reported that the City has been mandated to eliminate discharges in Lake Monroe, which
resulted in approximately 40 million dollars worth of improvement programs, that funding
sources for said improvements include federal and state grants, state loans, impact fees
bonded indebtedness, and system reserves, that several of these items need to be repaid from
system revenues including primarily operating revenues from monthly water and sewer services
charges and impact fees. Further, rate covenants require the City to establish rates
necessary to pay off system operation and maintenance costs and debt service on bonded
indebtedness, that projected revenues have not been reached, and a rate increase is
necessary.
Steve Dunn, Saffer, Vumbasco, Brown & Kerstena, appeared and reported that the
utility rate system needs approximately 7.4 million dollars annually, that approximately 2.5
million dollars is related to the City's current debt service, and that given the existing
water and sewer rates, the expected number of customers, and current consumption patterns,
the City can expect to generate approximately 6 million dollars; thus leaving a shortfall of
1.4 million dollars. Further, water and sewer rates need to be adjusted to generate the 1.4
million dollar shortfall, which represents about a 23% increase in overall revenue
requirements.
John Pelatier, 804 Pine Ridge Road, appeared and asked when the rate study was
done, whether the water system expense structure was looked at instead of just income and
revenues, and if the City knew what kind of capital expenditures would be needed.
City Manager reported that the rate study was performed over approximately the last
three months, and briefly explained why and how said rate study was done.
MINUTES 65s
City Commission, Sanford, Florida
Regular Meeting
July 26
1993
Commissioner Thomas moved on the second reading and adoption of said Ordinance No.
3164. Seconded by Commissioner Howell and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Public Hearing to consider second reading and adoption of Ordinance 3165, as advertised in
the Sanford Herald on July 15, 1993.
Ordinance No. 3165, entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING
CHAPTER 18, SECTION 18-38 OF THE CODE OF ORDINANCES OF
THE CITY OF SANFORD TO REQUIRE PERMITS FOR "SPECIAL
EVENTS"; PROVIDING A DEFINITION OF THE TERM "SPECIAL
EVENT"; REQUIRING A PERMIT FOR ALL SPECIAL EVENT PERMITS;
AUTHORIZING CITY COMMISSION TO GRANT OR DENY SPECIAL
EVENT PERMITS; PROVIDING FOR PENALTY; PROVIDING FOR
CODIFICATION, SEVERABILITY, CONFLICTS AND EFFECTIVE DATE.
introduced and placed on first reading at meeting of July 12, 1993, was next plaCed on second
reading. After being read by title, the Chairman announced that the Commission would hear
from those persons present to speak in favor of, or in opposition to, the adoption of
Ordinance No. 3165. No one appeared.
No. 3165.
follows:
Commissioner McClanahan moved on the second reading and adoption of said Ordinance
Seconded by Commissioner Howell and carried by the vote of the Commission as
Mayor Smith Aye
Commissioner ECkstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Request from Thomas C. Green, Esq., to waive the requirement for off-street parking (Schedule
G) and allow the parking spaces on First Street in front of the building at 613 East First
Street to be used for the required on-site parking spacest as discussed at tonight's Work
Session.
Commissioner Howell moved to waive the off-street parking requirement. Seconded
by Commissioner McClanahan.
Thomas C. Green, applicant, appeared and requested approval to use wood chips for
the driveway and parking spaces. He stated that a twelve (12) foot mulch driveway would not
require the destruction of trees, that there are twenty (20) parking spaces in front of the
building, that no one will use the parking area behind the structure because the entrance to
the building is in the front, and that he would be willing to provide a paved area in front
of the office.
City Manager recommended that the driveway lane be paved including a concrete
apron, with use of mulch for the parking spaces.
Commissioner McClanahan moved to amend the motion to authorize a right-of-way use
permit for said parking spaces on First Street, for one year. Seconded by Commissioner
Howell and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Mr. Green reported that the right-of-way use permit is only good for one year, at
which time the City Commission could require improvements, and that he would prefer to know
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City Commission, Sanford, Florida Regu 1 ar Meet i ng
July 26
19
93
City Manager reported that he would be agreeable to a right-of-way use permit for
one year, and a waiver of the paved driveway lane requirement, with a hard surface for
handicapped aisle.
Commissioner McClanahan moved to withdraw the foregoing motion to approve a right-
of-way use permit for one year. Seconded by Commissioner Howell and carried by the vote of
the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Commissioner McClanahan moved to approve use of mulch for parking spaces with
bumper blocks to define said parking spaces, with a hard surface for handicapped aisle, and
a right-of-way use permit for parking on First Street in front of the property for one year,
subject to City Commission review at the end of said one year. Seconded by Commissioner
Howell and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Requests for Special Event Permits, as discussed at tonight's Work Session.
From Firemans Benefit Fund, Inc., for Firematics Competition & Awards Banquet,
July 31, 1993, from 8:00 A.M. to 10:00 P.M., in the Civic Center and Chamber
of Commerce parking lot [800 participants - 800 spectators). Request
includes: Sale/dispensing of alcoholic beverages; and closure of Sanford
Avenue between Seminole Boulevard and First Street, and Commercial Street
between Palmetto Avenue and Sanford Avenue from 11:00 A.M. to 5:00 P.M.
From S.H.D.W.A. for Super Saturday Night - Celery City Cruisers, July 31,
1993, from 6:00 P.M. to 11:00 P.M., in downtown Sanford [150 participants -
2,000 spectators]. Request includes closure of First Street between Oak
Avenue and Sanford Avenue, and Park Avenue between Second Street and
Commercial Street from 6:00 P.M. to 11:00 P.M.
From Holiday Inn for Hot Water Tour (Jet Ski Races), August 8, 1993, from
10:00 A.M. to 4:00 P.M., in the area behind Holiday Inn [75-100 participants
- 75-100 spectators - 75-100 vessels], as discussed at tonight's Work
Session.
From Just for Today Group - Narcotics Anonymous for Narcotics Anonymous
Speaker Meeting, August 21, 1993, from 5:00 P.M. to 8:00 P.M., in Centennial
Park [40 participants - zero spectators].
On recommendation of the City Manager, Commissioner Howell moved to approve Special
Event Permits A, with two off-duty police officers, B, and D, above. Seconded by
Commissioner Thomas and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
City Manager reported that the Special Event Permit for the Jet Ski Races that were
held yesterday was approved contingent upon all activities, including parking, occurring on
Holiday Inn property. Further, there were a number problems associated with the event,
including 1) vendors set up tents off of Holiday Inn property, operated without occupational
licenses, and violated the no competition clause, 2) parking outside of designated areas, and
3) participants not adhering to the posted "no wake" speed limits. City Manager recommended
that, should the City Commission approve the requested Special Event Permit, said approval
be contingent upon all activities remaining on Holiday Inn property east of Palmetto Avenue,
with four (4) off-duty police officers; said officers to be on duty from 7:00 A.M. until 4:00
P.M.
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City Commission, Sanford, Florida
Regular Meeting
July 26
19 93
Bill Stone, promoter of watercraft racing at the HOliday Inn, 480 Eagle Brook
Court, appeared and reported that this was the sixth event that they have conducted at this
site, that the other events were done in the same manner, that he has been in the business
for fifteen (15) years, and has never before encountered these types of problems. Further,
he wants to adhere to the City's rules and regulations. Mr. Stone stated that two off-duty
police officers starting at 7:00 A.M. would be sufficient. Further, no vendor sold
merchandise on the premises; dealers only displayed their product and provided information.
Police Chief Ralph Russell reported that two off-duty police officers would not be
adequate; that four officers would be needed for traffic control.
On recommendation of the City Manager, Commissioner Howell moved to approve the
Special Event Permit for C, above, conditioned upon all activities occurring on Holiday Inn
property east of Palmetto Avenue; four off-duty police officers from 7:00 A.M. to 4:00 P.M.,
with no vendors to compete with the Marina, and the City to be named as additional insured.
Seconded by Commissioner Thomas and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Request from Robert C. Baxter dba Subs My Way,
Restaurant at 2518 Park Drive (Beauty Boutique)
Commissioner McClanahan moved to approve the Occupational'License as requested.
Commissioner Howell and carried ~by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
for Occupational License, for Open Air
On recommendation of the City Manager,
Seconded by
Commissioner McClanahan and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Petition to Annex (water service only) a portion of Droperty between Sanford Avenue and
Grandview Avenue and between Lemon Street and Wylly Avenue (2656 Grandview Avenue), George
C. and Gy~sie F. Scott, owners. On recommendation of the City Manager, Commissioner
McClanahan moved to authorize water service with applicant to pay all costs and fees
associated with same, and to record Annexation Petition and annex property when annexable.
Also, to approve time payment only for water meter set ($162.50) and the water line extension
($500.00) at 7% annual finance charge (estimated to be $662.50 = $59.08 per month for .12
months) with applicant to pay impact fee, deposit and application fee (total $872.50) up
front. Seconded by Commissioner Howell and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Petition to Annex a portion of property between Narcissus AVenue and West First Street and
between Riverview Avenue and Terwilliger Lane, JameS H. and Carolyn D. Pierson, owners. On
recommendation of the City Manager, Commissioner Howell moved to authorize the City Attorney
to prepare the proper ordinance to annex the property, as requested. Seconded by
658
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City Commission, Sanford, Florida
Regular Meeting
July 26
19 93
Board appointments/resignation.
ae
Board of Adjustment: City Clerk reported that the terms of Larry Blair and
Joseph G. Hartwig expire September 2, 1993, that Mr. Blair is willing to
service again, if re-appointed; Mr. Hartwig is not willing to serve again.
The Commission took no action, and referred consideration of this item to the
August 9, 1993, Regular Meeting.
Civil Service Board: City Clerk reported that Dave Farr, employee-elected
member, has resigned from the Civil Service Board, effective August 2, 1993,
and that an employee election will be held to elect a replacement. The
Commission acknowledged Mr. Farr's resignation from the Civil Service Board.
Request to board up property at 708 Palmetto Avenue. On recommendation of the City Manager,
Commissioner Howell moved to authorize Public Works to board up this property as requested.
Seconded by Commissioner Thomas and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
FY 93/94 Proposed Budget.
The Commission acknowledged the current rolled-back millage rate of 6.8647, for
notification to the Property Appraiser.
On motion of Commissioner McClanahan, seconded by Commissioner Howell and carried
by the vote of the Commission as follOws:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
The Commission approved a proposed Millage rate of 6.8759 for FY 93/94'.
On motion of Commissioner Thomas, seconded by Commissioner Howell and carried by
the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
The Commission approved a Tentative Budget for FY 93/94.
Mayor Smith announced that the Tentative Budget Hearing for FY 93/94 will be held
on September 13, 1993 at 7:00 o'clock P.M. in the City Commission Room.
Change Order with H.C. Connell, Inc. regarding Site 10 Contract II, as discussed at tonight's
Work Session. On recommendation of the City Manager, Commissioner Howell moved to authorize
Change Order in an amount not to exceed $803,000.00 to Contract IV with H.C. Connell, Inc.,
for additional work items as described in letter dated July 16, 1993, from Conklin, Porter
Seconded by Commissioner Thomas and carried by the vote of the Commission as
& Holmes.
follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Advance Purchase of Main Frame Computer.
On recommendation of the City Manager, Commissioner
Howell moved to authorize Staff to place the order, for delivery by September 30, 1993, for
an IBM AS 400 Computer as described in memo dated July 16, 1993, from Director of Finance.
Seconded by Commissioner McClanahan and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
MINUTES
City Commission, Sanford, Florida
Regular Meeting
659
July 26
19 93
First reading of Ordinance No. 3167. On motion of Commissioner Howell, seconded by
Commissioner Thomas and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Nay
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Ordinance No. 3167, entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING
ORDINANCE NO. 1990 OF SAID CITY; SAID ORDINANCE BEING A
ZONING PLAN; SAID AMENDMENTS CHANGING THE ZONING OF A
PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN THE
ABANDONED SCL RAILROAD RIGHT-OF-WAY AND VIHLEN ROAD AND
BETWEEN UPSALA ROAD AND OLD MONROE ROAD EXTENDED
SOUTHERLY FROM SR1-AA, SINGLE FAMILY DWELLING
RESIDENTIAL, TO PD, PLANNED DEVELOPMENT; PROVIDING FOR
SEVERABILITY, CONFLICTS AND EFFECTIVE DATE.
was introduced and placed on first reading.
Proposal for additional renovation of Vactor Truck. On recommendation of the City Manager,
Commissioner McClanahan moved to approve additional work in amount of $13,848.19; total
renovation cost $27,007.39, as described in memo dated July 16, 1993, from Utility Director.
Seconded by Commissioner Howell and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Consent Agenda.
Requests for payment of statements.
(1) From Jammal & Associates for vacuum sewer collection system,
Contract I ..................................................... $
96.50
(2)
From Universal Engineering for Site 10:
(a) Hayfield Development and Irrigation System, Contract IV..$ 2,176.00
(b) Miscellaneous site work to complete ponds and roads ...... $ 475.00
(3)
From Conklin, Porter & Holmes for Site 10, Contract II
"Extra" Services re: Fountain termination and Change Order .... $11,452.59
Tabulation of Bid %92/93-45, Liquid Fluoride Feed System (Utility Department).
City Manager recommended acceptance of lowest bid, which met specifications,
from Florida Water Processing in amount of $17,050.40.
C. Tabulation of Quotations for purchase of removed blowers and motors (Utility
Department). City Manager recommended acceptance of highest quote, from
Pat's Pump & Blower, Inc., in total amount of $1,500.00.
On motion of Commissioner Thomas, seconded by Commissioner Howell and carried by
the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
the Commission:
Information
contracts.
Approved payment of statements (1) through (3).
Accepted lowest bid, which met specifications, from Florida Water Processing
in amount of $17,050.40.
Accepted highest quote from Pat's Pump & Blower, Inc., in amount of $1,500.00.
regarding invoices paid during the period for previously ,approved lump sum
The Commission acknowledged ten invoices totalling $35,654.59.
MINUTES
City Commission, Sanford, Florida .
Regular Meeting
Jul y 26
19 93
Request to declare Police K-9 surDlus, and to sell to his handler. On recommendation of the
City Manager, Commissioner McClanahan moved that Police K-9 Jammer be retired, declared
surplus, and sold to Officer Wixson for $1.00. Seconded by Commissioner Thomas and carried
by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Additional Grant Offer, from US Environmental Protection Agency, for vacuum sewer work. On
recommendation of the City Manager, Commissioner Howell moved to accept additional grant
offer from US Environmental Protection Agency, in amount of $165,000.00; thereby increasing
the City's grant to $2,573,164.00.
of the Commission as follows:
Seconded by Commissioner Thomas and carried by the vote
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Contract with Florida Environmental Management, Inc., for implementation of approved remedial
action plan regarding Sanford Police Department Tank Leakage. On recommendation of the City
Manager, Commissioner Howell moved to authorize execution of said Contract with Florida
Environmental Management, Inc. in an amount not to exceed $202,380.00; subject to review and
approval of contract documents and conditions by City Attorney; funding to come from General
Seconded by Commissioner McClanahan and carried by the vote of the Commission
Fund Reserves.
as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Recommendations from Planning and Zoning Commission Meeting of
in memo dated July 20, 1993, from Land Development Coordinator.
or taken.
July 15, 1993, as described
No further action required
There being no further action, the meeting was adjourned.
Attest:
ff City Clerk