082393-Work SessionMINUTES
City Commission, Sanford, Florida
Work Session
667
Auqust 23
19 93
The City Commission of the City of Sanford, Florida, met in Work Session on Monday,
August 23, 1993, at 4:30 o'clock P.M. in the City Manager's Conference Room, City Hall,
Sanford, Florida.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner A. A. McClanahan
Commissioner Lon K. Howell
City Manager William A. Simmons
Deputy City Clerk~Linda L. Brace
Absent: City Attorney William L. Colbert
City Clerk Janet R. Donahoe
The Chairman called the meeting to order.
Florida Planning and Zoning Association's 1993 Outstanding Innovation Award.
Director of
Planning and Development Jay Marder reported that the City of Sanford's entry "Towards a
Waterfront Master Plan" won the "Outstanding Innovation Award" in the Florida Planning and
Zoning Association's 1993 Awards Program.
Site 10 - Eagles Nest Golf Course Lease.
Brad Simms, Innovative Property Development, reported that given the extensive
capital necessary to make the project successful, he cannot effectively amortized over a
twenty-five (25) year period, and proposed a twenty-five (25) year lease with a twenty-five
(25) year option, subject to compliance with the terms of the lease, and satisfactory
performance of rental payments based on estimated average annual income of 1.5 million
dollars, with the City receiving estimated rental in amount of 2.25 millions dollars over
said twenty-five (25) year period. Further, if the first eighteen (18) hole golf course,
which is estimated to cost 3.5 million dollars, is successful, a second eighteen (18) hole
golf course will be built within five years; each golf course providing 1.5 million in gross
income per year, with $100,000.00 in net rental to the City. Mr. Simms reviewed the golf
course site plan/layout, and stated that section F-3 has been designated as the driving range
and practice facility, with F-6 as the club house site. Further, he would be willing to
modify the layout and/or cooperate with fence installation, and possibly a joint cattle/golf
course venture.
City Manager reviewed concerns regarding compactness of the golf course, access
roads to farming areas, and fencing.
After discussion, and on recommendation of the City Manager, the Commission
concurred to have Staff proceed with drafting a final draft lease, and to review/address
concerns regarding access roads to farming areas, fencing, and other areas of concern. Said
lease to be for a term of twenty-five (25) years, with a (25) year option conditioned upon
satisfactory performance; City to provide reclaimed water, at no charge, for the first
twenty-five (25) years of the lease, reserving the right, during the option to renew period,
to decrease/adjust the water flow, and charge lessee the going rate for reclaimed water;
lease to be consistent with the citrus grove lease, where appropriate; lessee to be
responsible for any and all expenses incurred relative the design of the golf course and
required permitting.
Land Exchange.
Randy Morris, representative for Eoghan Kelley, requested that the City consider
the direct transfer/exchange, value for value, of City-owned Twin Lakes property, for Mr.
Kelley's property at 601 West Seminole Boulevard.
668
MINUTES
City Commission, Sanford, Florida
Work Session August 23 19 93
After discussion, the Commission directed Staff to review and determine whether the
City could utilize this property, and report back to the Commission.
Solid Waste Rate Increase and Request for Proposal.
After discussion, the consensus of the Commission was to authorize Staff to proceed
with preparation of a resolution establishing new solid waste rates as described in
memorandum dated August 13, 1993, from Director of Public Works, effective October 1, 1993.
Also, to authorize Staff to prepare a request for proposal~ to determine the pros and cons
of privatizing based on variables including yard waste, recyclables, and garbage.
Status Report regarding planning/alternative uses for property on French Avenue across from
Sanford Middle School.
Director of Planning and Development Jay Marder reported that Staff has been
discussing various alternatives, which include a joint fire/police complex, and that
conceptual alternatives will be available at the next Work Session, for City Commission
review/consideration.
Emergency light.repair/replacement at Memorial Stadium.
After discussion, the consensus of the Commission was to authorize the removal of
existing lights/poles at Memorial Stadium, and to accept the lowest quote from Palmer
Electric as described in memo dated August 13, 1993, from Director of Recreation and ParkS,
in estimated amount of $2,000.00, Which is based on three days of work (two man crew) at
$78.00 per hour, plus $19.00 per hour if additional worker is required.
Memorial Stadium Lease.
On recommendation of the City Manager, the Commission concurred to close the door
on a possible lease with Wes Rinker due to lack of progress, and to authorize Staff to change
the locks and secure the facility. Also, Staff to discuss with Mr. Rinker the possibility
of applying the equipment which was left in the stadium towards the two years of outstanding
taxes and water service arrearages, and initiate the proper action to recoup said monies.
Sanford Welcome Sign displays.
Commissioner Thomas suggested that Sid Hudson, pitcher for the Washington Senators,
Class D Baseball, be considered as a possible honoree.
After discussiOn, the Commission concurred with proposed display ideas as described
in memorandum dated August 13, 1993, from Director of Recreation and Parks. Also, all four
signs to display the same event.
Proposed revision to City Code, Chapter 2, creating a "Department of Communit~Development".
After discussion, the consensus of the Commission was to create a "Department of
Community Development"
CDBG "Fair Share" concept for Sanford.
After discussion, and on request of the City Manager, the Commission authorized
Staff to prepare a letter to the Seminole County Board of County Commissioners, formally
requesting the County Commission's determination of what "fair share" is, taking into
consideration the City's formula for same.
(Commissioner Thomas briefly left the meeting, then returned.)
Proposed revisions to Personnel Rules and Regulations.
Director of Personnel briefly reviewed proposed revisions to the Personnel Rules
and Regulations.
.MINUTES
City Commission, Sanford, Florida
Work Session
669
August 23
19 93
The Commission discussed Regular Agenda Items, and other items as follows:
A. Civil Service Board (Employee Representative) Election. City Manager
reported that the results of the Civil Service Board Election will be available next week.
Further, Staff has some concerns regarding the election/selection process, and will provide
comments/recommendations for updating Civil Service Board rules, which will require an
extraordinary vote by the City Commission, for City Commission consideration within the next
few weeks. The Commission had no objection to Staff proceeding as presented.
B. Request from George Milligan~ for waiver of Land Development.Regulations, for
trailer sign to remain at 419 East First Street (Family Thrift Mart), and one additional
sign/storage vehicle on a temporary basis for nine (9) months. City Manager recommended that
this request be denied because it would set a precedent.
George Milligan reported that since opening his business, the sign and windows have
been shot out, and their truck has been burglarized, that he rented a storage trailer (showed
photographs of trailer and distributed bullet shells), which has a sign painted on the side
of said trailer, and requested permission to continue utilization of same. Mr. Milligan also
requested a nine (9) month waiver of the City's sign ordinance, to park a similar storage
vehicle within Sanford City limits.
After discussion, the consensus of the Commission was not to approve Mr. Milligan's
request for a temporary waiver of the City's sign ordinance, which prohibits the use of a
sign painted on the side of a large storage trailer.
C. Change Order to Construction Contract II with H.C. Connell regarding Site 10.
After discussion, and on recommendation of the City Manager, the consensus of the
Commission was to authorize Change Order to H.C. Connell, for reconstruction of the west
holding pond berm, de-brushing of perimeter fence alignment, and to authorize road repair
work as appropriate. Also, Staff to prepare specifications for competitive bidding of
contract for installation of perimeter fence. The Commission referred this item to tonight's
Regular Meeting for City Commission action.
(Mayor Smith recessed the meeting for approximately 10 to 15 minutes, then reconvened the
meeting.)
D. Utility Service Area Agreement with Seminole County/Water Service for Roseland
Park/CDBG "Fair Share" Program. City Manager reported that he has been working with Seminole
County Staff to revamp the Utility Service Area Agreement with Seminole County, which in its
present form, could keep the City from requiring annexation as a condition of providing
utility service, and that Assistant City Attorney Donna McIntosh is concerned that the City
will be challenged regarding this issue. Further, Seminole County is interested in having
the City provide water service to Roseland Park under the same basis as the City's outreach
program. City Manager recommended that the City accept Roseland Park for voluntary
annexation, if all requirements for annexation are met. Also, Seminole County would probably
be receptive to water service for Roseland Park without a surcharge. Further, the City has
the ability to deal with infrastructure as part of the Utility Service Area Agreement with
Seminole County, whereby the County would agree to fund infrastructure from community
development money over a period of time, and not compete for community development money,
which would be the City's "fair share".
(Commissioner Howell briefly left the meeting, then returned.)
(Mayor Smith briefly left the meeting, then returned.)
670
MINUTES
City Commission, Sanford, Florida
Work Session
August 23
19 93
City Manager reported that Seminole County is upgrading the Midway water
distribution system, and is interested in deeding same to the City, and that there is a close
comparison between Roseland Park and Midway. Further, he is trying to keep the "fair share"
issue separate from the Utility Service Area Agreement and the Roseland Park water service
matter.
There being no further business, the meeting was adjourned.
M~A- Y~ R
Attest:
/~ity 'Clerk