082393-Regular MeetingMINUTES
City Commission, Sanford, Florida
Regular Meeting
August 23
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19 93
The City Commission of the City of Sanford, Florida, met in Regular Meeting on
Monday, August 23,
Sanford, Florida.
Present:
1993, at 7:00 o'clock P.M. in the City Commission Room, City Hall,
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner A. A. McClanahan
Commissioner Lon K. Howell
City Attorney William L. Colbert
City Manager William A. Simmons
Deputy City Clerk Linda L. Brace
Absent: City Clerk Janet R. Donahoe
The Chairman called the meeting to order.
Ordinance No. 3168, entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX
WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON
ADOPTION OF SAID ORDINANCE, PORTIONS OF THAT CERTAIN
PROPERTY LYING BETWEEN NARCISSUS AVENUE AND WEST FIRST
STREET AND BETWEEN RIVERVIEW AVENUE ANDTERWILLIGER LANE,
IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF
SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR
SEVERABILITY, CONFLICTS AND EFFECTIVE DATE.
introduced and placed on first reading at meeting of August 9, 1993, was next placed on
second reading. After being read by title, the Chairman announced that the Commission would
hear from those persons present to speak in favor of, or in opposition to, the adoption of
Ordinance No. 3168. No one appeared.
Commissioner Howell moved on the second reading and adoption of said Ordinance No.
3168. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
ProDosed revision to City Code ChaDter 2, creating a "Department of Community DeveloDm-~t".
On recommendation of the City Manager, Commissioner Howell moved to authorize the City
Attorney to prepare the proper ordinance creating said department, with inclusion of "mission
statement , as described in memo dated August 3, 1993, from Personnel Director; effective
October 1, 1993. Seconded by Commissioner McClanahan and carried by the vote of the
Commission as follows:
Public Hearing to consider second reading and adoption of Ordinance No. 3168, as advertised
in the Sanford Herald on August 12, and 19, 1993.
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
as follows:
Public Hearing to consider Sanford Airport Authorit¥'s proposed Budget FY 93/94, as
advertised in the Sanford Herald on August 10, 1993.
The Chairman announced that the Commission would hear from those persons present
to speak in favor of, or in opposition to, the Sanford Airport Authority's proposed FY 93/94
Budget. No one appeared.
Commissioner Howell moved to approve the Sanford Airport Authority's proposed
Budget FY 93/94. Seconded by Commissioner Thomas and carried by the vote of the Commission
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City Commission, Sanford, Florida Re§ u 1 ar Meet i n§
Auqust 23
19 93
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
ProDosed revisions to Personnel Rules and Regulations. On recommendation of the City
Manager, Commissioner Thomas moved to authorize the City Attorney to prepare the proper
ordinance adopting Personnel Rules and Regulations with revisions as outlined in memorandum
dated August 17, 1993, from PersonneI Director; effective September 27, 1993. Seconded by
Commissioner Howell and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Request from Conklin, Porter & Holmes, for additional interim budget authorization regarding
Site 10, Contracts II and III. On recommendation of the City Manager, Commissioner
McClanahan moved to authorize execution of Letter of Agreement with Conklin, Porter & Holmes
in an additional amount not to exceed $54,000.00. Seconded by Commissioner Howell and
carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
First reading of Ordinance No. 3170. On motion of Commissioner Howell, seconded by
Commissioner Thomas and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Ordinance No. 3170, entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX
WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON
ADOPTION OF SAID ORDINANCE, A PORTION OF THAT CERTAIN
PROPERTY LYING BETWEEN EAST AIRPORT BOULEVARD AND
CORNWALL ROAD AND BETWEEN THE SCL RAILROAD RIGHT-OF-WAY
AND MELLONVILLE AVENUE, IN ACCORDANCE WITH THE VOLUNTARY
ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA
STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND
EFFECTIVE DATE.
was introduced and placed on first reading.
Board appointments/re-apDointments.
Sanford Airport Authority: Deputy City Clerk reported that the terms of Lee
P. Moore and Colonel Charles H. Gibson expire September 30, 1993, and that
both are willing to serve again, if re-appointed.
Commissioner McClanahan moved to re-appoint Lee P. Moore and Colonel Charles
H.Gibson to the Sanford Airport Authority. Seconded by Commissioner Howell
and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Consent Agenda.
A. Requests for payment of statements.
(1) From Universal Engineering Sciences for:
(a)
Hayfield Development & Irrigation System, Site 10,
Contract IV ........................................... $ 4,864.00
(b) Clearing, Grading - Ponds and Stormwater Management
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City Commission, Sanford, Florida
Regular Meeting
August 23
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19 93
Be
(2)
(3)
From Ardaman & Associates, Inc. for,Groundwater Monitoring
at Site 10 ................................................. $ 1,114.42
From Conklin, Porter & Holmes for "Extra" Services,
Site 10, Contract II resulting from Fountain termination
and Change Order work ...................................... $ 7,235.05
Requests for Proposals and Quotes.
(1)
(2)
RFP - Lake Mary Boulevard - Utility Relocation Soil Analysis (Utility
Department). City Manager recommended acceptance of proposal from
PSI/Jammal & Associates in estimated amount of $1,995.00.
(3)
RFP ~92/93-48, Tile Covered Concrete Picnic Tables & Benches (Recreation
& Parks Department). City Manager recommended acceptance of lowest
proposal from Classic Stone, Inc., in amount of $1,370.00.
Quote - Removal of light fixtures - Memorial Stadium (Recreation & Parks
Department). City Manager recommended acceptance of lowest quote from
Palmer Electric as described in memo dated August 13, 1993, from
Director of Recreation & Parks, in estimated amount of $2,000.00, based
on three days of work (two man crew) at $78.00 per hour, plus $19.00 per
hour if additional worker is required. (Staff does not support proposals
from Electric Services and Potential & Associates to remove poles with
light units intact.)
On motion of Commissioner Howell, seconded by Commissioner Thomas and carried by
the Commission as follows:
Mayor smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
the Commission:
A.
B.
Authorized payment of statements (1) through (3).
(1) Accepted proposal from PSI/Jammal & Associates in estimated amount of
$1,995.00.
(2) Accepted of lowest proposal from Classic Stone, Inc., in amount of
$1,370.00.
(3) Accepted lowest quote from Palmer Electric as described in memo dated
August 13, 1993, from Director of Recreation & Parks, in estimated
amount of $2,000.00, based on three days of work (two man crew) at
$78.00 per hour, plus $19.00 per hour if additional worker is required.
Information regarding invoices paid during the period for previously approved lump sum
contracts. The Commission acknowledged thirteen (13) invoices totalling $728,737.79.
Park on Park - 8th Street and Orange Avenue. Commissioner Eckstein requested that the
Commission consider naming the park, should it become a reality, after Altermese Bentley
("Bentley Park"). Director of Parks and Recreation reported that he met with Bernard
Mitchell regarding this matter, and will report back to the Commission~ with additional
information at the next meeting.
Swimming Pool Complex.
On request of Commissioner Eckstein, the Commission concurred to have Staff prepare
a proposal for a Swimming Pool Complex; possible sites to be considered Memorial Stadium and
Zinn Beck Field; financing/funding sources not to be included in proposal at this time.
Amendment 2, to State Revolving Fund ("SRF") Loan #150t with the Department of Environmental
Protection. On recommendation of the City Manager, Commissioner Howell moved to authorize
execution of said Amendment 2, decreasing State Revolving Fund dollar value by $23,501.00;
a portion of the work previously contracted for and reimbursed is ineligible to receive SRF
Seconded by Commissioner Thomas and carried by the vote of the Commission as
dollars.
follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Ave
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City Commission, Sanford, Florida
Regular Meeting
Auqust 23 19 93
Change Order to Construction Contract II with H.C. Connell, regarding Site 10, as discussea
at tonight's Work Session. On recommendation of the City Manager, Commissioner Howell moved
to authorize Change Order to H.C. Connell for reconstruction of the west holding pond berm,
de-brushing of the perimeter fence alignment, and road repair work as appropriate. Also,
Staff to prepare specifications for competitive bidding of contract for installation of
perimeter fence; total estimated cost of change orders, and construction contract
advertising, is $104,000.00. Seconded by Commissioner Thomas and carried by the vote of the
Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Emergency light repair/removal at Memorial Stadium, as discussed at tonight's Work Session.
On recommendation of the City Manager, Commissioner Howell moved to authorize
emergency removal of the lights and poles at Memorial Stadium, and acceptance of lowest quote
from Palmer Electric, as described in memorandum dated August 13, 1993, from Director of
Recreation & Parks in estimated amount of $2,000.00, based on three days of work (two man
crew) at $78.00 per hour, plus $19.00 per hour if additional worker is required. Seconded
by Commissioner Thomas and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Memorial Stadium, as discussed at tonight's Work Session. On recommendation of the City
Manager, Commissioner McClanahan moved to authorize Staff to change the locks at Memorial
Stadium and secure the facility. Also, Staff and City Attorney to initiate appropriate
action to recoup outstanding taxes and water service arrearages. Seconded by Commissioner
Howell and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
There being no further business, the meetin~dJ/~rne~..~-
Attest:
/~ Cf~y Clerk