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092793-Regular Meeting
19 MINUTES City Commission, Sanford, Florida Regular Meeting September 27 19 ~3 The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, September 27, 1993, at 7:00 o'clock P.M. in the City Commission Room, City Hall, Sanford, Florida. Present: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas, Jr. Commissioner A. A. McClanahan City Attorney William L. Colbert City Manager William A. Simmons City Clerk Janet R. Donahoe Absent: Commissioner Lon K. Howell The Chairman called the meeting to order. Public Hearing to finalize and adoDtAnnual Budget and Capital Program, and adopt the millage rate for the City of Sanf°rd, Florida, for Fiscal Year October 1~ 1993 to September 30, 1994~ as advertised in the Sanford Herald on September 10, 1993 and September 22, 1993. Mayor Smith announced that the proposed millage rate of 6.8759 mills exceeds the rolled-back rate by 0.1632% and this is necessary for City to provide continuing level of City Services in the face of inflation and to meet new demands associated with new mandates. Mayor Smith announced that the Commission would hear from those persons present to speak regarding the proposed FY 93/94 Budget and Millage. No one appeared. Commissioner McClanahan moved to adopt Resolution No. 1669, entitled: A RESOLUTION OF THE CITY OF SANFORD, FLORIDA, DETERMINING THE AMOUNT AND FIXING THE RATE OF TAXATION ANDMAKING THE ANNUAL TAX LEVY FOR THE FISCAL YEAR 1993-1994, FOR THE CITY OF SANFORD, FLORIDA; PROVIDING FOR EFFECTIVE DATE. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Thomas moved to adopt Resolution No. 1670, entitled: A RESOLUTION OF THE CITY OF SANFORD, FLORIDA, ADOPTING A BUDGET OF REVENUES AND EXPENDITURES FOR THE CITY OF SANFORD, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1993, AND ENDING SEPTEMBER 30, 1994, AND CAPITAL BUDGET; PROVIDING FOR EFFECTIVE DATE. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Public Hearing to consider second reading and adoption of Ordinance No. 3172, as advertised in the Sanford Herald on September 16, 1993. Ordinance No. 3172, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, MAKING APPROPRIATIONS FOR THE CITY OF SANFORD, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1993 AND ENDING SEPTEMBER 30, 1994; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. introduced and placed on first reading at meeting of September 13, 1993, was next placed on second reading. After being read by title, the Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the adoption of Ordinance No. 3172. No one appeared. Commissioner Thomas moved on the second reading and adoption of Ordinance No. 3172. Seconded by Commissioner McClanahan and carried by the vote of the Commission as follows: MINUTES City Commission, Sanford, Florida Re. ular ~qeetinq September 27 19 93 Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Public Hearing to consider second reading and adoption of Ordinance No. 3169, as advertised in the Sanford Herald on September 16~ 1993. Ordinance No. 3169, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, RESCINDING ORDINANCE NO. 3131, AND ADOPTING A CLASSIFICATION AND PAY PLAN EFFECTIVE OCTOBER 1, 1993; PROVIDING FOR SEVERABILITY CONFLICTS AND EFFECTIVE DATE. introduced and placed on first reading at meeting of September 13, 1993, was next placed on second reading. After being read by title, the Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the adoption of Ordinance No. 3169. No one appeared. No. 3169. follows: Commissioner McClanahan moved on the second reading and adoption of said Ordinance Seconded by Commissioner Thomas and carried by the vote of the Commission as Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Thomas moved to authorize the City Manager to transfer budgeted funds within departments, offices, or agencies during FY 94, as minor adjustments become necessary. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Continuation of Public Hearing to consider proposed changes to the Development Order for the Seminole Properties Development of Regional Impact, as discussed at tonight's Work Session; tabled at September 13, 1993 Meeting. The Chairman announced that the Commission would hear from those persons present to speak regarding the proposed changes to the Development Order for the Seminole Properties Development of Regional Impact. Jim Willard, Shutts & Bowen, Counsel for Seminole Towne Center Mall, and the Mall Developer, appeared and reported that the applicant is seeking a determination by. the City Commission regarding the requested changes to the Development Order for the Seminole Properties Development of Regional Impact. Said changes are as follows: 1) increase the allowable amount of square footage in Phase I of the project from 1,250,000 square feet to 1,485,000 square feet, consisting of 165,000 square feet of retail space previously approved as part of Phase II, and an additional 70,000 square feet of space (Florida Statutes provides for an increased density of up to 5% without being automatically determined substantial deviation), and 2) inclusion of a small parcel of land (.214 acres), which was acquired from the Balls for Towne Center Boulevard. Further, the Department of Community Affairs ("DCA") presumes this is a substantial deviation because the square footage is being moved from one phase to another, and has forty-five (45) days in which to file an appeal should the City Commission approved the proposed changes. Mr. Willard submitted and reviewed the contents of Exhibits I, II, and III. He stated that the proposed additional square footage is well under the 40,200 net external average daily trips threshold, as established in the original Development Order, and that said increased square footage will not create a significant MINUTES City Commission, Sanford, Florida Regular Meeting 21 September 27 19 93 adverse effect on the road system, with the exception of the link between I-4 and SR 46, which will be offset by the developer's $500,000.00 contribution to the Florida Department of Transportation. Steve Godfrey, Professional Transportation Engineer, Kimley-Horn and Associates, Inc., appeared and reported that the original Development Order provided for 40,200 net external trips, and that the proposed additional square footage will have no impacts over and above what was originally allowed for in Phase I. Further,. the second analysis looked at additional peak hour generation, and how much more impact would be created than originally analyzed. Further, with the planned transportation system improvements, all of the roads will operate at adopted levels of service or better, with the exception of I-4 between SR-46 and Lake Mary Boulevard, which, in theory, will operate at a Service Level E instead of Service Level D. Further, this project will increase I-4 trips by forty-two (42) during peak hours, which represents 1.3% of theoretical volume that I-4 can handle during peak hours. This impact has been mitigated by virtue of the developer's commitment of $500,000.00. Mr. Willard reported that Exhibit I, Item 915, page 2, paragraph 3 needs to include the words "or via North Towne Road". Tom Schneider, Vice-President, Melvin Simon & Associates, Inc., appeared and reported that the requested changes will not substantially impact the road system, and that the transportation and infrastructure being provided by the developer will make the mall operate better than any other mall in Florida. James Stansbury, Planning Manager, Florida Department of Community Affairs ("DCA"), appeared and reported that he was present to preserve DCA's right t© appeal the amendment. Further, the department has determined that the proposed changes/modifications will result in additional, significant and adverse impacts to I-4. Further, the absence of the DOT this evening indicates that the mitigation worked out may or may not be in compliance with Florida Statute 380. Mr. Willard reported that there is no effort tonight to adopt a new Master Plan. Further, the applicant does dispute whether the proposed changes create a significant and adverse condition on I-4. Mr. Stansbury reported that there is no specific data, other than that which was submitted by the applicant, to substantiate DCA's conclusion that there will be substantial additional adverse impact to the road system. Further, DCA received notice of this hearing, and is not contesting any part of same. City Attorney reported that a public hearing has been held pursuant to notice, that there is competent and substantial evidence before the Commission, including 1) recommendations from Director of Planning and Development, 2) recommendations from the Planning and Zoning Commission, 3) Exhibit I, booklet, from the applicant, 4) two letters, Exhibits II and III, supplementing the booklet, 5) the two boards which Mr. Willard was providing comments from, and 6) testimony from Jim Willard, James Stansbury, Tom Schneider, and Steve Godfrey, to decide whether or not substantial deviation as described in Florida Statute 380.06(19)(B), has occurred. Further, if the Commission believes the proposed changes do not exceed any numerical criteria set forth in said Florida Statutes 380.06(19)(B), does not create a reasonable likelihood of additional regional impact, and that the transportation analysis submitted by the applicant, together with the information MINUTES.!-'_.. City Commission, Sanford, Florida September 27 ]9 93 and testimony received at the public hearing clearly and convincingly rebut the-presumption that the proposed changes constitute a substantial deviation, that said changes do not create a substantial deviation to the original development order, the Commission can approve said changes, and the proposed First Amendment to Development Order Seminole Properties Development of Regional Impact, as identified in Item %15 of Exhibit I, with the addition of the words "or via North Towne Road" in Paragraph 3 of said Item %15.- Commissioner Thomas moved to approve the proposed changes to the Development Order for the Seminole Properties Development of Regional Impact based on the fact that the proposed changes do not exceed the numerical criteria, that said changes do not create the likelihood of additional regional impact, that the transportation analysis submitted provides clear and convincing evidence to rebut the presumption, and that the proposed changes do not create a substantial deviation to the original Development Order. Seconded by Commissioner McClanahan and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner McClanahan moved to authorize Mayor Smith and City Clerk to execute the First Amendment to the Development Order Seminole Properties Development of Regional Impact, with the addition of the words "via North Towne Road" in Exhibit I, Item %15, Paragraph 3. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Public Hearing to consider second reading and adoption of Ordinance No. 3171, as advertised in the Sanford Herald on September 16, 1993. Ordinance No. 3171, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING CHAPTER TWO, CITY CODE TO PROVIDE FOR A DEPARTMENT OF COMMUNITY DEVELOPMENT; PROVIDING SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. introduced and placed on first reading at meeting of September 13, 1993, was next placed on second reading. After being read by title, the Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the adoption of Ordinance No. 3171. No one appeared. Commissioner Thomas moved on the second reading and adoption of said Ordinance No. 3171. ~Seconded by Commissioner McClanahan and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Public Hearing to consider second reading and adoption of Ordinance No. 3173, as advertised in the Sanford Herald on September 16, 1993. Ordinance No. 3173, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, ADOPTING PERSONNEL RULES AND REGULATIONS; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. MINUTES City Commission, Sanford, Florida Re@uhr MeetiR 23 September 27 19 93 .introduced and placed on first reading at meeting of September 13, 1993, was next placed on second reading. After being read by title, the Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the adoption of Ordinance No. 3173. No one appeared. Commissioner McClanahan moved on the second reading and adoption of said Ordinance Seconded by Commissioner Thomas and carried by the vote of the Commission as No. 3173. follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commercial/Industrial Load Control Program Agreement with Florida Power & Light Company ("FP&L"), as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Thomas moved to authorize execution of said Agreement with Florida Power & Light Company, with the City installing minor wiring for FP&L equipment by December 31, 1993. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Request from Lloyd A. Rammere for right-of-way use permit, for fence to remain on premise~ at 111 West 11th Street, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Thomas moved to deny said right-of-way use permit. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Request from The Florida Bar, to continue utilization of City Commission Conference Room for monthly Grievance Committee Meetings. On recommendation of the City Manager, Commissioner Thomas moved to authorize continued utilization of the City Commission Conference Room as requested, for one (1) year. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Amendment No. 8, to Agreement with Conklin, Porter & Holmes, for final engineering design for Mill Creek/CloUd Branch drainage basins. On recommendation of the City Manager, Commissioner Thomas moved to authorize execution of said Amendment No. 8, to Agreement dated December 17, 1987, with Conklin, Porter & Holmes, in an amount not to exceed $62,067.14, for final engineering design, construction plans, and contract documents, regarding Mill Creek/Cloud Branch drainage basins. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Amendment No. 9, to Agreement with Conklin, Porter & Holmes, for final engineering design, construction plans, and permitting services, for water line extensions for: 1) Oregon Avenue/Hughey Avenue from S.R. 46-A to Seminole Towne Center, 2) from Upsala Road/Central Park Drive Area to Seminole Towne Center, and 3) Sanford Avenue from Railroad to Oak Way. Also, electrical and piping improvements at French Avenue Water Booster Plant. On 24 MINUTES City Commission, Sanford, Florida Regular Meeting September 27 19 93 Amendment No. 9, to Agreement dated December 17, 1987, with Conklin, Porter & Holmes in estimated amount of $57,216.00, for said water line extensions, and electrical and piping improvements. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Adoption of Resolution No. 1667. Commissioner Thomas moved to adopt Resolution No. 1667, entitled: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SANFORD, FLORIDA, AUTHORIZING THE ISSUANCE OF COMMUNITY REDEVELOPMENT REVENUE BONDS BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SANFORD, FLORIDA; AUTHORIZING THE ISSUANCE OF NOT EXCEEDING $10,000,000 OF COMMUNITY REDEVELOPMENT REVENUE BONDS, SERIES 1993A AND SERIES 1993B, BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SANFORD FLORIDA; PROVIDING CERTAIN OTHER MATTERS IN CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE DATE. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye First reading of Ordinance No. 3177. On motion of Commissioner Eckstein, seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Ordinance No. 3177, entitled: AN ORDINANCE AMENDING ORDINANCE NO. 3160 ENTITLED "AN ORDINANCE PROVIDING FOR AND ESTABLISHING A REDEVELOPMENT TRUST FUND PURSUANT TO THE PROVISIONS OF SECTION 163.38, FLORIDA STATUTES; PROVIDING FOR CITY REVENUES TO BE APPROPRIATED INTO SAID TRUST FUND; PROVIDING CERTAIN OTHER MATTERS IN CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE DATE" BY AMENDING SECTION 1 THEREOF TO CLARIFY THE DATE ON WHICH PAYMENTS TO SUCH REDEVELOPMENT TRUST FUND SHALL TERMINATE; AND PROVIDING AN EFFECTIVE DATE. was introduced and placed on first reading. Utility Bond Refinancing. Commissioner Eckstein moved to adopt Resolution No. 1668, entitled: A RESOLUTION PROVIDING FOR THE REFUNDING OF ALL OR A PORTION OF THE OUTSTANDING WATER AND SEWER REVENUE BONDS, SERIES 1986, ALL OR A PORTION OF THE OUTSTANDING WATER AND SEWER REVENUE BONDS, SERIES 1989, AND ALL OR A PORTION OF THE OUTSTANDING WATER AND SEWER REVENUE BONDS, SERIES 1991, OF THE CITY OF SANFORD, FLORIDA; PROVIDING FOR THE ISSUANCE OF NOT EXCEEDING $27,000,000 WATER AND SEWER REFUNDING REVENUES BONDS, SERIES 1993, OF THE CITY TO BE APPLIED TO PAY THE PRINCIPAL, REDEMPTION PREMIUM AND INTEREST IN RESPECT TO SAID PORTION OF THE PRESENTLY OUTSTANDING OBLIGATIONS; PROVIDING FOR THE PAYMENT OF THE REFUNDING BONDS FROM THE NET REVENUES OF THE CITY'S WATER AND SEWER SYSTEM AND CERTAIN OTHER MONEYS PLEDGED THEREFOR; PROVIDING FOR THE RIGHTS OF THE HOLDERS OF SUCH BONDS; MAKING CERTAIN OTHER COVENANTS AND AGREEMENTS IN CONNECTION THEREWITH; PROVIDING CERTAIN OTHER MATTERS IN CONNECTION THEREWITH; AND PROVIDING AN EFFECTIVE DATE. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye On recommendation of the City Manager, Commissioner Eckstein moved to authorize Conklin, Porter & Holmes to provide engineering data for the Bond Official Statement. MINUTES City Commission, Sanford, Florida ReQuhr Meet n September 27 25 Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Request to retain Ward Foster, Foster & Foster, Inc., to perform actuarial analysis of workers compensation reserves, and the City's exposure to incurred~ but not reported, claims~ as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Thomas moved to authorized Staff to retain Ward Foster, Foster & Foster, Inc., in an amount not to exceed $2,000.00, to perform actuarial analysis of workers compensation reserves. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Florida Retirement System "O~t Out". On recommendation of the City Manager, Commissioner Thomas moved to authorize City support in amount of $5,000.00. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Nay Information from Planning and Zoning Commission Meeting of Thursday, September 16, 1993. No action required or taken. Board appointments/re-appointments/resignation. Historic Preservation Board: City Clerk reported that the terms of Jerry W. Mills, Monte S. Olinger and Halford Welch expire October 28, 1993. Further, the Historic Preservation Board Secretary reports that Mr. Mills and Mr. Olinger are willing to serve again, if re-appointed; Mr. Welch's schedule will not permit him to serve another term. Commissioner Thomas moved to re-appoint Jerry W. Mills and Monte S. Olinger to the Historic Preservation Board, and thanked Halford Welch for his service on said board. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Civil Service Board: City Clerk reported that the Civil Service Secretary indicates that William A. Horn (Employee-Elected) has submitted his resignation from the Civil Service Board, effective immediately, and that an employee election will be held to elect a replacement. The Commission acknowledged Mr. Horn's resignation from the Civil Service Board. First reading of Ordinance No. 3174. On motion of Commissioner Thomas, seconded by Commissioner McClanahan and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Ordinance No. 3174, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING THE PLANNED DEVELOPMENT MASTER PLAN FOR THE SEMINOLE TOWN CENTER FOR THE PURPOSE OF SIGNAGE; PROVIDING SEVERABILITY CONFLICTS AND EFFECTIVE DATE. was introduced and placed on first reading. First reading of Ordinance No. 3175. On motion of Commissioner Thomas, seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye 26 MINUTE:S:'- City Commission, Sanford, Florida Regular k eetinQ September 27 ]9 ?3 Ordinance No. 3175, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING SECTIONS 16-3, TERM; PENALTY FOR DELINQUENCY AND 16-4, APPLICATION OF LICENSE TRANSFER OF THE SANFORDCITY CODE; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. was introduced and placed on first reading. First reading of Ordinance No. 3176. On motion of Commissioner Thomas, Commissioner McClanahan and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Ordinance No. 3176, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING CHAPTER 17, ARTICLE II OF THE SANFORD CITY CODE ENTITLED "STOPPING, STANDING AND PARKING," CONSISTING OF SECTIONS 17-23 THROUGH 17-32, AND THE ADDITION OF SECTION 17-33 THROUGH 17-37 GOVERNING PARKING; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. was introduced and placed on first reading. First reading of Ordinance No. 3178. On motion of Commissioner Eckstein, Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Ordinance No. 3178, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3058 OF THE CITY OF SANFORD, FLORIDA, ARTICLE XIX, SECTION 2-316(B) OF THE CODE OF ORDINANCES OF THE CITY OF SANFORD TO CREATE ADDITIONAL QUALIFICATIONS FOR CIVIL SERVICE BOARD MEMBERS; PROHIBITING INDIVIDUALS FROM SERVING AS MEMBERS OF THE CIVIL SERVICE BOARD IF RELATED TO A CITY EMPLOYEE; DEFINING THE TERM "RELATED"; PROVIDING FOR SEVERABILITY, CONFLICTS, CODIFICATION AND EFFECTIVE DATE. was introduced and placed on first reading. Consent Agenda. A. Requests for payment of statements. (i) (2) (3) Be seconded by seconded by From Universal Engineering Sciences for: (a) (b) Clearing, Grading - Ponds and Stormwater Management System, Site 10, Contract II .......................... $ 128.00 Hayfield Development and Irrigation System, Site 10, Contract IV ........................................... $5,011.60 (c) Misc. Site 10 Work - Ponds - Roads .................... $ 135.00 From Jammal and Associates for Vacuum Sewer Collection System, Contract .......................................... $1,574.00 From Conklin, Porter & Holmes for "Extra" Services, Site 10, Contract II ....................................... $1,010.09 (4) From Ardaman & Associates, Inc. for Second Year Groundwater Monitoring at Site 10 - Reclaimed Water Reuse System ....... $ (5) From Muller, Mintz, Kornreich, Caldwell, Casey, Crosland & Bramnick for professional services ......................... $ Tabulation of Bids and Request for Proposal. (1) (2) 361.25 469.18 Bid %92/93-50, Golden Age Games Medals (Recreation & Parks Department). City Manager recommended acceptance of lowest bid, which met specifications, from George A. Levy, Inc. in amount of $3,024.00. Bid %92/93-51, Chamber of Commerce Re-Roofing (Public Works Department). City Manager recommends acceptance of lowest bid, which met specifications, from Adcock Roofing, Inc. in amount of $7,980.00. MINUTES City Commission, Sanford, Florida Regular Meeting Seotember 27 27 19 93 (3) Bid ~92/93-52, Baseball Uniforms (Recreation & Parks Department). City Manager recommended acceptance of second lowest bid meeting specifications, from Sportsmart in amount of $2,378.00 (Lowest bidder Winet & Associates did not provide samples as required. Staff was unable to reach representative by phone and recommended that this bid be rejected as un-responsive). (4) Bid #92/93-53, Water Storage Pond & Lakes Treatment (Recreation & Parks Department). City Manager recommended acceptance of lowest bid, which met specifications, from Aquatic Biologists, Inc. in total amount of $1,980.00. (5) Bid 993/94-01, Water Distribution Materials (Utility Department). City Manager recommended acceptance of loWest bids per (23) bid sections, as described in memorandum dated September 17, 1993, from Utility Director. (6) RFP, Vending Machines at six (6) City facilities. City Manager recommended acceptance of proposal from Tom's Food as described in memo dated September 16, 1993, from Personnel Director. Ce Approval of Minutes of July 26, 1993, Regular Meeting; August 9, 1993, Regular Meeting; August 23, 1993, Work Session; August 23, 1993, Regular Meeting. On motion of Commissioner Thomas, seconded by Commissioner McClanahan and carried by the vote of the Commission as follows: the Commission: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye A. Authorized payment of statements (1) through (5). B. (1) Accepted lowest bid, which met specifications, from George A. Levy, Inc. in amount of $3,024.00. (2) Accepted lowest bid, which met specifications, from Adcock Roofing, Inc. in amount of $7,980.00. (3) Rejected lowest bid, from Winet & Associates, and accepted second lowest bid meeting specifications, from Sportsmart in amount of $2,378.00 (Lowest bidder Winet & Associates did not provide samples as required. Staff was unable to reach representative by phone and recommended that this bid be rejected as un-responsive). (4) Accepted lowest bid, which met specifications, from Aquatic Biologists, Inc. in total amount of $1,980.00. (5) Accepted lowest bids per (23) bid sections, as described in memorandum dated September 17, 1993, from Utility Director. (6) Accepted proposal from Tom's Food as described in memo dated September 16, 1993, from Personnel Director. Approved Minutes of July 26, 1993, Regular Meeting; Minutes of August 9, 1993, Regular Meeting; Minutes of August 23, 1993, Work Session; and Minutes of August 23, 1993, Regular Meeting. Information regarding invoices paid during the period for previously approved lump sum contracts. The Commission acknowledged nine (9)invoices totalling $620,579.24. Firefighters' Pension Board'. Commissioner Eckstein moVed to acknowledge and confirm the appointment of Robert Vaughn, who was elected by employees to replace Kip Parshall on said Board. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Proposal from C~,~,~issioner Eckstein to contact.HUDregarding the possibility of having public housing under the Sanford Housing Authority be occupant-owned, instead of rented. The Commission concurred to discuss this item at the October 11, 1993, Work Session. 28 MINUTES City Commission, Sanford, Florida Regular Meeting Sentember 27 19 93 Constantine Land Donation, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Thomas moved to waive liens and fines imposed by the Code Enforcement Board, regarding three parcels of land located at West 9th Street and Holly Avenue, more specifically described in memorandum dated September 20, 1993, from City Manager, conditioned upon owners directly conveying said properties to Habitat for Humanity for affordable housing. Seconded by Commissioner Eckstein and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye There being no further business, the meeting was adjourned. Attest: fi- Cifq Clerk