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102593-Work Session MINUTES City Commission, Sanford, Florida Work Session October 25 37 19 93 The City Commission of the City of Sanford, Florida, met in Work Session on Monday, October 25, 1993, at 4:00 o'clock P.M. in the City Manager's Conference Room, City Hall, Sanford, Florida. Present: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas, Jr. Commissioner A. A. McClanahan Commissioner Lon K. Howell City Attorney William L. Colbert City Manager William A. Simmons City Clerk Janet R. Donahoe The Chairman called the meeting to order. Proposal for Holiday Inn. Henry Fonde, Landcom Hospitality Management, Inc. ("Landcom"), Receiver for Holiday Inn, reported that RTC is in control of the first mortgage on the Holiday Inn property, and is in position to liquidate the note at a significant discount, but cannot liquidate the property unless and until land ownership (title) is acquired through foreclosure. Mr. Fonde proposed that the City enter into a public-private partnership with Landcom, and reviewed said proposal as outlined in memo dated October 22, 1993, from City Manager, including acquisition of the note thereby avoiding foreclosure, with land ownership no longer being subordinate to financing. Further, the lease would be divided into three segments: twenty- nine (29) years with an option to renew for an additional twenty-one (21) years followed by another twenty-five (25) years, subject to satisfactory performance. Further, as of today, principal and accrued interest owed to RTC is 4.2 million dollars; said amount includes Fitzgeralds, but does not include $250,000.00 to $300,000.00 Worth of fixtures, furniture and equipment or any deficient ground rent. Also, the City would receive $18,000.00 after debt service. Further, he will provide cash flow information relative other hotels owned and operated by Landcom. City Attorney reported that the concept is feasible from a legal standpoint, that if the City wants to conceptually approve the proposed public/private partnership, he and City Manager could work out the details and provide a proposal in final form for City Commission consideration. City Manager requested that the Commission approve the issuance of a letter of conceptual approval of the proposed private/public partnership, subject to review by Staff and City Attorney, and authorize Mayor Smith to execute said letter. The Commission referred this item to tonight's Regular Meeting for City Commission consideration. Joint Seminole County School Board-County Commission Complex in Downtown Sanford. Larry Strickler, Seminole County School Board Member, was present. William C. Kercher, President, Glatting, Jackson, Kercher, Anglin, Lopez, Rinehard, Inc., presented a concept for co-location of public buildings and facilities, and stated that such joint facilities would be most feasible if they create positive community impacts while achieving lower costs for governmental facilities. Further, the City's initial role would be to serve as the activating force to explore a study. On recommendation of the City Manager, the Commission concurred to have Staff pursue a joint work session between the City Commission, the Seminole County School Board and the Seminole County Commission. 38 MINUTES City Commission, Sanford, Florida ork Session 19 93 One Harbour Place Lease Amendment. S. Kirby Moncrief reported that their biggest concern continues to be the percentage lease, that they want to keep their options open relative the vacant parcel, and that the highest and best use for the entire parcel is office space. Also, if the second phase is developed into an office complex, they do not want a percentage lease on that portion, especially as to professional fees. Tom Morbitzer, The Morbitzer Group, reported that it is impractical to lease office space to a professional under a percentage lease, and that he has never done a percentage lease with non-retail. City Attorney reported that one alternative would be to delete the undeveloped property from the lease. Further, the present proposal provides for the existing developed property being under a fixed rate, increasing at 3% per year, and a percentage lease on the vacant parcel if and when it is developed. Mr. Moncrief reported that he could live with a retail percentage on retail excluding professional fees and office rental. City Attorney reported that pursuant to recommended changes as described in memorandum dated October 7, 1993, the percentage would not apply on the undeveloped portion of the parcel, but would apply to future developments on the undeveloped parcel. Further, if lease terms are adopted as proposed by Mr. Moncrief and Mr. Morbitzer, there would be incentive to develop the property as professional offices and not commercial, which is contrary to what the Commission desires, City Manager recommended either working with City Attorney's proposed language as outlined in memorandum dated October 7, 1993, or delete the undeveloped parcel from the lease. The Commission referred this item to tonight's Regular Meeting for City Commission consideration. Request from William V. Chappell III, President, MEDCO Development Corporation, for deferral of sewer, water and building permit fees regarding San Lanta Pro~ect~ (City Attorney briefly left the meeting, then returned.) After discussion and on recommendation of the City Manager and the Director of Community Development, the Commission concurred to defer payment of City impact fees until issuance of Certificates of Occupancy, and to waive building permit fees with the exception of the $10.00 per unit application fee and state-levied radon gas fees at the rate of $.01 per square foot of construction, and referred this item to tonight's Regular Meeting for City Commission action. Roseland Park Water Service. The Commission had no questions or comments. Request in Special Event Application from Holiday Inn and APR Events Groupe for temDorary closures of public boat ramps located on Palmetto Avenue from 8:00 A.M. to 7:00 P.M., each day, November 4 through 7, 1993, during Powerboat Racing. Sam Winer, partner, APR Events Group, reported that the race course will be in front of the Holiday Inn, and that there will be a 500 foot safety zone around the course patrolled by the U.S. Coast Guard; the rest of Lake Monroe will be open to recreational and commercial traffic. MINUTES City Commission, Sanford, Florida Work Session October 25 39 19 93 Mrs. Winer, partner, APR Events Group, reported that entrances to the east and west basin of the marina will be impacted by the races. Further, ingress and egress will be provided for the Romance, Grand Romance and pleasure boats, but not between each heat. Further, this event will receive international coverage and be televised via prime time. (Commissioner McClanahan absent from the meeting.) City Manager recommended approval of limited closures as stated in letter dated October 8, 1993, with organizer being responsible for press releases describing the limited closures and alternative launch areas. Good Neighbor Fund. (Commissioner McClanahan present at the meeting.) After discussion, the consensus of the Commission was to implement the Good Neighbor Utility Fund Program as outlined in memo dated October 15, 1993, from Utility Director, with the City as administrator instead of United Way. Civil Service Ordinance No. 3178. City Manager reviewed Versions I and II of proposed Ordinance No. 3178, and recommended adoption of Version I in its present form, as passed on first reading September 27, 1993. Resolution regarding Old Sanford Historic District Regulations. City Manager read a memorandum from Assistant City Attorney Donna McIntosh, recommending continuance of this item until the November 8, 1993 Meeting, pending resolution of certain concerns. After discussion the consensus of the Commission was to devote an entire work session to discuss/address concerns regarding this issue. Waterfront Signage Program. Jay Marder, Director of Planning and DeVelopment, reported that the Waterfront Planning Committee has been working on a beginner project involving twenty-three (23) signs at locations along the waterfront, from the Central Florida Zoo to Mellonville Avenue, at an estimated cost of up to $5,000.00, and requested authorization to proceed with permitting through the Florida Department of Transportation. After discussion, the Commission concurred with implementation of the Waterfront Signage Program as described in memo dated October 5, 1993, from Director of Planning and Development, and that said signage needs to be more colorful. Welcome Signs. The Commission concurred to display something positive about Sanford Schools during the month of November, 1993. State Revolving Fund 190 Loan. The Commission had no questions or comments regarding this item. Master Insurance Policy for Special Events. City Manager reported that there is no Master Insurance Policy in place at this time. Regular Agenda Items and other items. A. Water and Sewer Refunding Bonds, Series 1993. Carolyn Small, Finance Director, reported that the sale of these bonds would provide the City with a net p~9'sent value savings of $925,000.00, which is a 4.28% return on the bonds being refunded. (City Attorney present at the meeting.) 40 MINUTES: City Commission, Sanford, Florida Work Session October 25 19 93 Art Diamond, financial advisor for the City, reported that the market took a tanking on Thursday, Friday and today, that there is a commitment to buy the bonds, providing for an average annual savings of $64,000.00 to $65,000.00, and recommended that the City sell said bonds. Ed Buillet, William R. Hough and Company, reported that his company acted as the lead underwriter on this transaction, and that when the market is accessed they are selling tax exempt bonds. City Attorney reviewed proposed Resolution No. 1675, authorizing the negotiated sale of bonds, and Resolution No. 1676, providing for the redemption of outstanding water and sewer revenue bonds. The Commission referred this item to tonight's Regular Meeting for City Commission consideration. (Mayor Smith recessed the meeting for approximately 10 - 15 minutes, then reconvened the meeting.) B. Notice from Sanford Police Benevolent Association Board of Trustees ("PBA"), relinquishing occuDanc¥ of building utilized as the associations's clubhouse, and requesting access until November 5, 1993, to remove properties belonging to PBA. City Manager recommended that this building be utilized like the Civic Center and the Cultural Arts Center; not to out-lease said building on a long term basis, and that the City honor all prior rental commitments. The Commission referred this item to tonight's Regular Meeting for action. C. Solid Waste Packer %1218 Replacement. City Manager recommended the emergency purchase of a commercial garbage packer, with an out-of-pocket advance in approximate amount of $5,000.00, from general fund reserves, until receipt of insurance reimbursement. The Commission referred consideration of this item to tonight's Regular Meeting. D. Request to board up property at 919 Park Avenue. The Commission referred this item to tonight's Regular Meeting for City Commission action. (Mayor Smith briefly left the meeting, then returned.) (Commissioner Thomas absent from the meeting.) (Mayor Smith briefly left the meeting, then returned.) E. Request from Police Department for authorization to initiate bid process for purchase of fifteen (15) Sig Sauer Model P226, 16-shot semi-automatic handguns, with night sights, holsters, and magazine pouches. The Commission referred this item to tonight's Regular Meeting for City Commission consideration. (Commissioner Thomas present at the meeting.) There being no further business, the meeting was adjourned. '~ ~r O R Attest: ~ City CIerk- .