021494-Regular Meeting112
MINUTES
City Commission, Sanford, Florida
ReQula eet nQ
Feb[ua[y 14 ]9
The City Commission of the City of Sanford, Florida, met in Regular Meeting on
Monday, February 14, 1994, at 7:00 o'clock P.M. in the City Commission Room, City Hall,
Sanford, Florida.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner A. A. McClanahan
Commissioner Lon K. Howell
City Attorney William L. Colbert
City Manager William A. Simmons
City Clerk Janet R. Donahoe
The Chairman called the meeting to order.
Petition for Annexation of a portion of property between Art Lane and Driftwood Lane extended
northerly and between Meadow Drive and Hidden Lake Drive (702 and 704 Meadow Street); Donald
E. Hunterr owner. On recommendation of the City Manager, Commissioner Howell moved to
authorize the City Attorney to prepare the proper ordinance to annex the property as
requested. SeConded by Commissioner Thomas and carried by the vote of the Commission as
follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Request from Paralyzed Veterans of Central Florida, for reduced Civic Center rental rate, for
an event with alcoholic beverages April 15 - 17, 1994. On recommendation of the City
Manager, Commissioner Howell moved to authorize a reduced Civic Center rental rate in amount
of $1,080.00. Seconded by Commissioner Thomas and carried by the vote of the Commission as
follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Soap Box Derb~ Agreement with the International Soap Box Derby, Inc. On recommendation of
the City Manager, Commissioner Thomas moved to approve said Soap Box Derby Agreement, which
entitles the City to promote and conduct the Soap Box Derby Race in July, 1994; license fee
in amount of $1,300.00 is included in FY 93/94 budget. Seconded by Commissioner Howell and
carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Additional telephone trunks and equipment, as discussed at tonight's Work Session. On
recommendation of the City Manager, Commissioner McClanahan moved to authorize purchase of
additional telephone trunks and equipment as described in memorandum dated January 27, 1994,
from the Finance Director, with one-time costs to come from City Manager's Contingency
Account. Seconded by CommissiOner Howell and carried by the vote of the Commission as
follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
MINUTES
City Commission, Sanford, Florida Regular Meeting
-
February 14
Request to reclassify Police "Parking Enforcement S~ecialist" to "Con~munity Service Officer".
On recommendation of the City Manager, Commissioner McClanahan moved to conceptually approve
the reclassification as requested, and to forward same to the Civil Service Board as outlined
in memorandum dated January 18, 1994, from Personnel Director. Seconded by Commissioner
Howell and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Adoption of Resolution No. 1680. On recommendation of the City Manager, Commissioner Howell
moved to adopt Resolution'No. 1680, entitled:
A RESOLUTION AMENDING A RESOLUTION ENTITLED: "A
RESOLUTION AUTHORIZING THE NEGOTIATED SALE OF $25,605,000
CITY OF SANFORD, FLORIDA, WATER AND SEWER REFUNDING
REVENUE BONDS, SERIES 1993; AWARDING THE SALE THEREOF TO
WILLIAM R. HOUGH & CO., SUBJECT TO THE TERMS AND
CONDITIONS OF A BOND PURCHASE AGREEMENT; AUTHORIZING THE
DISTRIBUTION AND EXECUTION OF A PRELIMINARY OFFICIAL
STATEMENT AND AN OFFICIAL STATEMENT IN CONNECTION WITH
THE DELIVERY OF THE BONDS; APPOINTING A PAYING AGENT AND
REGISTRAR AND ESCROW HOLDER; AUTHORIZING THE PURCHASE OF
MUNICIPAL BOND INSURANCE; SUPPLEMENTING AND AMENDING
RESOLUTION NO. 1668 TO CONFORM TO THE CONDITIONS OF THE
COMMITMENT FOR MUNICIPAL BOND INSURANCE; CANCELING THE
REMAINING AUTHORIZED BUT UNISSUED BONDS; AUTHORIZING THE
EXECUTION OF A FORWARD SUPPLY AGREEMENT; PROVIDING
CERTAIN OTHER MATTERS IN CONNECTION WITH THE ISSUANCE AND
DELIVERY OF SUCH BONDS; AND PROVIDING AN EFFECTIVE DATE"
BY CANCELING THE AUTHORIZATION CONTAINED IN SECTION 16
THEREOF REGARDING MONEYS IN THE RESERVE FUND; AND
PROVIDING AN EFFECTIVE DATE.
Seconded by Commissioner Thomas and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Condemnations - Status Re~ort of all current and pending condemnations,
presented at tonight's Work Session. No action required or taken.
Boards.
as revised and
Cemetery Advisory Board:
expires March 13, 1994,
appointed.
The City Clerk reported that Patricia Speer's term
and that she is willing to serve again, if re-
Commissioner McClanahan moved to re-appoint Patricia Speer's to the Cemetery
Advisory Board. Seconded by Commissioner Eckstein and carried by the vote of
the Commission as follows:
Be
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Code Enforcement Board: The City Clerk reported that there is one vacancy
for an alternate member on the Code Enforcement Board. The Commission
concurred not to fill this vacancy.
Consent Agenda.
A.
Requests for payment of Statements.
(1)
From Lake Jessup Groves, Inc. for Site 10 surface irrigation
in un-planted grove blocks .................................. $ 28,268.54
(2)
From City Attorney for Professional Services in
January, 1994 ............................................... $ 9,654.95
(3)
From Conklin, Porter & Holmes for 24" water main
relocation .................................................. $10,835.07
(4)
From Universal Engineering for completion of Contract II
work (Fountain) at Site 10 .................................. $
375.00
B. Tabulations of bids.
19 94
114
MINUTES
City Commission, Sanford, Florida Regular Meeting
February 14 1994
(1)
(2)
(3)
(4)
(5)
(6)
Bid %93/94-14: Police Uniforms (Police Department). City Manager
recommended acceptance of second lowest bid, which met specifications,
from R & R Uniforms in amount of $32,585.65 (vendor with lowest bid,
Phoenix Fashions for Business, was unable to deliver the items).
Bid %93/94-17: Insurance (Recreation Department). City Manager
recommended acceptance of lowest bid, which met specifications, from
Sports Insurance in amount of $1,758.51.
Bid %93/94-20: Fluorescent Light Fixtures (Recreation and Parks
Department). City Manager recommended rejection of all quotes, with
specifications to be rewritten for re-bid.
Bid %93/94-21: Removal and replacement of Fluorescent Light Fixtures
(Recreation and Parks Department). City Manager recommended acceptance
of lowest bid, which met specifications, from All States Lighting in
amount of $660.00.
Bid %93/94-22: Tennis Lessons (Recreation Department). City Manager
recommended acceptance of only bid, which met specifications, from Paola
Volpi in amount of $5.00 per class.
Bid %93/94-23: Pitching Machine (Recreation Department). City Manager
recommended acceptance of lowest bid, which met specifications, from
Recreation Equipment in amount of $1,635.00.
C. Approval of Minutes of January 10, 1994, Work Session; January 10, 1994,
Regular Meeting; January 24, 1994, Work Session; and January 24, 1994,
Regular Meeting.
Approval of Vouchers for the month of February, 1994.
On motion of Commissioner Howell, seconded by Commissioner Thomas and carried by
the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
the Commission:
Authorized payment of statements (1) through (4).
(1)
B. Accepted second lowest bid, which met specifications, from R & R
Uniforms in amount of $32,585.65 (vendor with lowest bid, Phoenix
Fashions for Business, was unable to deliver the items).
(2) Accepted lowest bid, which met specifications, from Sports Insurance in
amount of $1,758.51.
(3) Rejected all quotes, with specifications to be rewritten for re-bid.
(4) Accepted lowest bid, which met specifications, from All States Lighting
in amount of $660.00.
(5) Accepted only bid, which met specifications, from Paola Volpi in amount
of $5.00 per class.
(6) Accepted lowest bid, which met specifications, from Recreation Equipment
in amount of $1,635.00.
C. Approved Minutes of January 10, 1994, Work Session; January 10, 1994, Regular
Meeting; January 24, 1994, Work Session; and January 24, 1994, Regular
Meeting.
Approved Vouchers for the month of February, 1994.
regarding invoices paid during the period for previously approved lump sum
De
Information
contracts. The Commission acknowledged seven (7) invoices totalling $165,506.07.
Status of request from Commissioner Thomas for installation of traffic light at 13th Street
and Olive Avenue. Police Chief Ralph Russell reported that Staff is awaiting a road count
study from Seminole County, which is expected sometime next week.
Request to recommend to the Seminole County Expressway Authority the purchase of land near
Hidden Lake for a conservation easement.
Commissioner Thomas reported that Carol Gilbert and crystal Lawrence are concerned
about a parcel of land (23 acres) near their homes in Hidden Lake, and they recommended that
the Expressway Authority purchase same as a conservation easement.
MINUTES
City Commission, Sanford, Florida Regular
115
February 14
19 9/;
City Manager reported that City Staff will discuss this request with Expressway
Authority Staff, and provide additional information at the February 28, 1994, Work Session,
for City Commission review.
Sarah's Antique Store at Palmetto Avenue and Sanford Avenue. On request of Commissioner
Howell, Staff to check on the banner being displayed at this location.
Request from Martin Luther King, Jr., Celebration Con~ittee, for waiver of Civic Center
rental fees, for 1994 Martin Luther King, Jr., celebration events, as discussed at tonight's
Work Session. The Commission concurred to waive Civic Center rental fees in amount of
$360.75, for 1994 Martin Luther King, Jr. celebration events, and to waive said fees for one
(1) day next year, and subsequent years.
First reading of Ordinance No. 3197t as discussed at tonight's Work Session. On motion of
Commissioner Howell, seconded by Commissioner McClanahan and carried by the vote of the
Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Ordinance No. 3197, entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING
ORDINANCE NO. 3146 WHICH ESTABLISHED A COMMUNITY POLICING
TEAM (CPT) BY EXTENDING ITS AUTHORIZATION AND SOURCE OF
FUNDING; PROVIDING FOR CONFLICTS, SEVERABILITY, AND
EFFECTIVE DATE.
was introduced and placed on first reading.
Interlocal Agreement for transfer of funding in amount of $435,000.00 from., the City of Lake
Mary to Seminole County, for four-laning of Rinehart Road to the I-4/CR 46A intercha-ge
project, as discussed at tonight's Work Session. Commissioner Howell moved to authorize
Mayor Smith and City Clerk Janet Donahoe to execute said Interlocal Agreement. Seconded by
Commissioner Thomas and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Authorization to advertise for bond-funded road construction regarding Seminole Towne Center
Mall. On recommendation of the City Manager, Commissioner Thomas moved to authorize Staff
to advertise for bids, for road construction, as requested. Seconded by Commissioner Howell
and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Request to purchase Video/Computer Imaging System, as d4_scussed at ton{~ht's Work Session.
On recommendation of the City Manager, Commissioner Howell moved to authorize Staff to
purchase a video/computer imaging system as described in memo dated February 8, 1994, from
Police Chief, in amount of $28,000.00; funding for same to come from Law Enforcement Trust
Funds. Seconded by Commissioner McClanahan and carried by the vote of the Commission as
follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
116
MI, NUTES
City Commission, Sanford, Florida [~egu].ar
February 14 ]9 94
Request from Sanford Housing Authority for exemption from paying Payment in Lieu of Ta~es,
as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner
Howell moved to authorize the Sanford Housing Authority to pay the FY-94/95 P.I.L.O.T.
payment in prorated monthly installments. Seconded byCommissioner Thomas and carried by the
vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Request for Proposal for FY 94/95 City Employee Health Insurance, as discussed at tonight's
Work Session. Commissioner Howell moved to authorize Staff to advertise for bids, for a
health care insurance contract. Seconded by Commissioner Thomas, and carried by the vote of
the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Holiday Inn, as discussed at tonight's Work Session. On recommendation of the City Attorney,
Commissioner Thomas moved to authorize the City Attorney to proceed with appropriate filings,
to continue with land ownership of the Holiday Inn. Seconded by Commissioner Howell and
carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Juvenile Justice Grant Application, .as discussed at tonight's Work Session. Commissioner
Thomas moved to authorize Mayor Smith to execute said Juvenile Justice Grant Application.
Seconded by Commissioner Howell and carried by the vote of the Commission as follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Collective Bargaining Team, as discussed at tonight's Work Session. On recommendation of the
City Manager, Commissioner McClanahan moved to designate the law firm of Muller, Mintz,
Kornreich as lead negotiator for negotiations with the Fraternal Order of Police, with other
members to be appointed at a later date. Seconded by Commissioner Thomas and carried by the
vote of the Commission as follows.
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
Request for Proposal for Annual Audit Contract. On recommendation of the City Manager,
Commissioner Eckstein moved to authorize Staff to advertise for bids for the annual audit
contract. Seconded by Commissioner Thomas and carried by the vote of the Commission as
follows:
Mayor Smith Aye
Commissioner Eckstein Aye
Commissioner Thomas Aye
Commissioner McClanahan Aye
Commissioner Howell Aye
MINUTES
City Commission, Sanford, Florida
ReguLar Meeting
117
February_ 14
19 94
Audience Participation.
Carol Gilbert appeared and reported that she contacted two City Commissioners, who
indicated that they were not aware that the Seminole County Expressway Authority was still
performing air and noise quality studies when the City Commission adopted Resolution No.
1678, supporting the Expressway Authority's request for federal funding, for the unfunded
portion of the expressway. Ms. Gilbert requested that the Commission thoroughly investigate
matters which may have a impact on citizens, before acting on such matters. She asked if the
Commission has the authority to decide which roads can or cannot be used during construction.
Also, she would like the City to advise her when it is appropriate to ask for concessions
from the Expressway Authority and/or contractor, and what those concessions should be.
City Manager reported that he reviews numerous construction designs submitted by
various engineering companies each week, and has on-going dialogue with the Expressway
Authority, but the City does not have pre-emption authority to overrule the Expressway
Authority, and that the City is working toward a harmonious solution which includes the
Expressway.
There being no further business, the meeting was adjourned.
''M ~Y O R'
Attest:
~ City Cl'erk