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032894-Work SessionMINUTES City Commission, Sanford, Florida Work Session ~rch 28 19 94 March 28, Sanford, Florida. Present: The City Commission of the City of Sanford, Florida, met in Work Session on Monday, 1994, at 4:30 o'clock P.M. in the City Manager's Conference Room, City Hall, Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas, Jr. Commissioner A. A. McClanahan City Manager William A. Simmons City Clerk Janet R. Donahoe Absent: Commissioner Lon K. Howell City Attorney William L. Colbert The Chairman called the meeting to order. Requests from McDonalds Corporation regarding proposed McDonalds Restaurant. A. Close, vacate and abandon north-south alley between Maple Avenue and French Avenue and between West First Street and West Second Street. B. Open, use and landscape City-owned east-west alley between Maple Avenue and French Avenue and between West First Street and West Second Street in conjunction with proposed McDonalds Restaurant. The City Manager reported that the developer' is requesting that only the north- south portion of the alley be vacated, that access to McDonalds will be off the side streets; not the main streets, and a Developer's Agreement will be required. Agenda Item No. 11, second reading and adoption of Ordinance No. 3201, closing, vacating and abandoning a north-south alley between French Avenue and Laurel Avenue and between West 25th Street and Bayard Street~ WEB Properties, petitioner. City Manager reported receipt of a request from the developer to table this item until April 11, 1994. (Mayor Smith briefly left the meeting, then returned.) Presentation of FY 92/93 Audit. Christine Hill, Coopers & Lybrand, reported that the City of Sanford once again received the Certificate of Achievement for Excellence in Financial Reporting. She stated that the Financial Statements highlight some issues relating to contingencies associated with environmental matters, specifically the gasification plant. There were no over expenditures of the budget in any particular fund. In the General Fund, revenues were in excess of the budget and expenditures were below budget. The Financial Statements include the Airport. Although some other entities such as the Sanford Housing Authority are identified in the report, they are not included within the statements, but are contained in the information filed with the State. The Water and Sewer System met the required rate coverage under bond covenants. The Compliance Reports do not indicate any material weaknesses or instances of non-compliance. No comments from the prior year relative the administering of various grants needed to be re-recorded. Ms. Hill reviewed comments made in the Management Letter for the prior year, stating that substantial activity has taken place on each and every item, and, therefore, it was not necessary to repeat any of those comments. (City Manager briefly left the meeting, then returned.) On recommendation of the City Manager, the Commission concurred to take no action relative previous requests from various organizations for financial assistance. Proposed One Harbour Place Lease. City Manager reported that a new revised lease is appropriate, that the not-to- compete clause needs to be addressed, and the land area should be reduced. tr'r~mm~mimn~r Nnwm_ll fioined the Meetina.) 140 MINUTES City Commission, Sanford, Florida WO,rk' Session March 28 19 94 City Manager requested guidance from the Commission relative what types of revenues are to be included under the percentage formula, and what types of occupancies may be excluded from the gross revenue calculation. (Commissioner Howell briefly left the meeting, then returned.) After discussion, the Commission concurred to have the City Manager prepare a revised draft lease using existing lease language, with inclusion of a provision excluding professional fees from the rental calculations for a period of five (5) years, unless extended by the City Commission, for City Commission consideration at the April 11, 1994, Meeting. Pedestrian Signs/STOP Signs at First Street and Magnolia Mall. After the Commission discussed possible alternatives, as follows: 1) qualifier sign underneath YIELD sign, 2) increase size of existing signs, 3) installation of warning bumps prior to entering the intersection, 4) removal of pedestrian sign, 5) marked crosswalk, the Commission concurred to have Public Works crosswalk, on a trial basis and re-evaluate. U-Turns into parking spaces on First Street. remove the Pedestrian Signs, and mark the On request of Commissioner McClanahan, the Commission concurred to have Staff provide comments/recommendations for appropriate traffic enforcement at the April 11, 1994, Meeting. Status Report regarding Site 10. City Manager reported that Site 10 is in use, that we are accepting punch lists on various projects, and that Staff is working on the closure of three leases: 1) citrus, 2) hay/cattle, including the golf course lease and 3) Sanford Aero Modelers. Amendment to Contract with Universal Engineering Sciences, for ~!alityassurance ~n~pection and testing for CRA/Mall road construction. City Manager recommended approval of the contract at unit prices as described in letter dated March 3, 1994, from Universal Engineering Sciences, on an as needed basis. Welcome Sign Displays for April, 1994. The Commission concurred with Welcome Sign Displays as described in memorandum dated March 16, 1994, from Director of Parks and Recreation. Expense and Revenue Updates. Director of Finance Carolyn Small reported that all funds are pretty much on line with revenues and expenditures, and that the General Fund appear to be fairly flat, with no potential increases. Regular Agenda Items and Other Items. A. Agenda Item No. 2; McDonalds Restaurant Project, Commissioner Howell reported he wants to encourage the developer to construct the McDonalds Restaurant so that it complements the downtown historic district architecture. B. Holiday Inn Lease. City Manager recommended that the City Commission ask for City Attorney's comments and recommendations at tonight's Regular Meeting, and vote to either accept or reject Bernard Sandler's final lease offer. The Commission referred this item to tonight's Regular Meeting for City Commission consideration. MINUTES City Commission, Sanford, Florida Work Sessi0n 141 March 28 C. Community Development Week. Director of Community Development reported that Mayor Smith signed a Proclamation this morning recognizing March 28 through April 4, 1994, as Community Development Week, and that there will be a recognition breakfast Tuesday, March 29, 1994, at 8:30 A.M. D. Change Order to Water Reclamation Facility Contract, for installation of seasonal discharge feed line from the Water Reclamation Facility to the wet weather discharge point in the St. John's River near Highway 17-92 bridge. City Manager reported that this contract will allow the City to send water directly from our filter system to the river discharge [in cases where the water does not meet the Department of Environmental Protection standards], and that funding will come from monies previouslY obligated for the wastewater treatment expansion. The Commission referred this item to tonight's Regular Meeting, for City Commission consideration. E. Reconsideration of Bid ~93/94-24, Lab0ratory Equipment (Utility Department). City Manager reported that the Commission previously awarded this bid to the second lowest bidder, that subsequently Staff determined that neither the first or second lOwest bids met specifications, and recommended that the Commission rescind the previously accepted second lowest bid, and accept the third lowest bid, which met specifications, from Cole-Parmer Instrument in amount of $2,000.00. This item was referred to tonight's Regular Meeting, for City Commission action. F. Airport Authority Police Officers. City Manager reported agreement has been reached with Steve Cooke, that effective October 1, 1994, the Airport police officers will be transferred to the City of Sanford Police Department, which will provide Airport protection, with the Airport to reimburse the City for said serviceS and continue to provide vehicles for the officers to utilize, and that Mr. Cooke is preparing a letter of agreement to facilitate same, for presentation to the Commission. G. Request from Building Official for AdditiOnal Personnel. City Manager reported that the Building Official has requested authoriZation to hire a temporary contractual inspector and plans examiner at Pay Grade 234/15 for approximately two (2) years, for work related to construction of the Seminole Towne Center Mall, that building fees associated with said construction will be sufficient to support this request, and if one person cannot be found who meets the requirements, to hire a full time contractual inspector and a part time contractual plans examiner; said inspector(s) to have the highest/best credentials. Also, the inspector(s) will have an office (trailer) on-site. The Commission referred this item to tonight's Regular Meeting, for City Commission consideration. H. Car wash at 1801 West First Street. City Manager reported receipt of a request from an individual, who runs a car wash at this location, to be placed on the March 28, 1994 Agenda, for approval of a sign; however, no particulars were provided, and that Staff will review and handle this request upon receipt of more detailed information. I. Designation of Registered Agent for Seminole Towne Center Community Redevelopment Agency. On recommendation of the City Manager, the Commission concurred to designate City Manager as the Registered Agent for correspondence with the Florida Department of Community Affairs regarding the Seminole Towne Center Community Redevelopment Agency. The Commission referred this item to tonight's Regular Meeting, for City Commission consideration. 1994 142 MINUTES Work Session City Commission, Sanford, Florida March 28 19 94 J. Stadium Lease - Wes Rinker. City Manager reported that since the lease with Wes Rinker was terminated, Staff has been unable to contact Mr. Rinker to remove his personal effects including a telephone and answering machine, from the premises, that Southern Bell refuses to disconnect telephone service, and that the City Attorney is agreeable with boxing up and storing Mr. Rinker's personal property. After discussion, and on recommendation of the City Manager, the Commission concurred not to pay the taxes due on the property, and to authorize Staff to request the Property Appraiser's Office to seek a Tax Execution Lien on any and all of Mr. Rinker's personal property to satisfy outstanding/past due taxes on the Stadium totalling approximately $4,500.00. K. Access 94 Meetings. Mayor Smith requested that Access 94 Meetings not be held on Wednesday nights, and, if possible, to change those meetings already scheduled on said night. There being no further business, the meeting was adjourned. Attest: F city Clerk