032894-Work SessionMINUTES
City Commission, Sanford, Florida
Work Session
~rch 28
19 94
March 28,
Sanford, Florida.
Present:
The City Commission of the City of Sanford, Florida, met in Work Session on Monday,
1994, at 4:30 o'clock P.M. in the City Manager's Conference Room, City Hall,
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner A. A. McClanahan
City Manager William A. Simmons
City Clerk Janet R. Donahoe
Absent: Commissioner Lon K. Howell
City Attorney William L. Colbert
The Chairman called the meeting to order.
Requests from McDonalds Corporation regarding proposed McDonalds Restaurant.
A. Close, vacate and abandon north-south alley between Maple Avenue and French
Avenue and between West First Street and West Second Street.
B. Open, use and landscape City-owned east-west alley between Maple Avenue and
French Avenue and between West First Street and West Second Street in conjunction with
proposed McDonalds Restaurant.
The City Manager reported that the developer' is requesting that only the north-
south portion of the alley be vacated, that access to McDonalds will be off the side streets;
not the main streets, and a Developer's Agreement will be required.
Agenda Item No. 11, second reading and adoption of Ordinance No. 3201, closing, vacating and
abandoning a north-south alley between French Avenue and Laurel Avenue and between West 25th
Street and Bayard Street~ WEB Properties, petitioner.
City Manager reported receipt of a request from the developer to table this item
until April 11, 1994.
(Mayor Smith briefly left the meeting, then returned.)
Presentation of FY 92/93 Audit.
Christine Hill, Coopers & Lybrand, reported that the City of Sanford once again
received the Certificate of Achievement for Excellence in Financial Reporting. She stated
that the Financial Statements highlight some issues relating to contingencies associated with
environmental matters, specifically the gasification plant. There were no over expenditures
of the budget in any particular fund. In the General Fund, revenues were in excess of the
budget and expenditures were below budget. The Financial Statements include the Airport.
Although some other entities such as the Sanford Housing Authority are identified in the
report, they are not included within the statements, but are contained in the information
filed with the State. The Water and Sewer System met the required rate coverage under bond
covenants. The Compliance Reports do not indicate any material weaknesses or instances of
non-compliance. No comments from the prior year relative the administering of various grants
needed to be re-recorded. Ms. Hill reviewed comments made in the Management Letter for the
prior year, stating that substantial activity has taken place on each and every item, and,
therefore, it was not necessary to repeat any of those comments.
(City Manager briefly left the meeting, then returned.)
On recommendation of the City Manager, the Commission concurred to take no action
relative previous requests from various organizations for financial assistance.
Proposed One Harbour Place Lease.
City Manager reported that a new revised lease is appropriate, that the not-to-
compete clause needs to be addressed, and the land area should be reduced.
tr'r~mm~mimn~r Nnwm_ll fioined the Meetina.)
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City Commission, Sanford, Florida
WO,rk' Session March 28 19 94
City Manager requested guidance from the Commission relative what types of revenues
are to be included under the percentage formula, and what types of occupancies may be
excluded from the gross revenue calculation.
(Commissioner Howell briefly left the meeting, then returned.)
After discussion, the Commission concurred to have the City Manager prepare a
revised draft lease using existing lease language, with inclusion of a provision excluding
professional fees from the rental calculations for a period of five (5) years, unless
extended by the City Commission, for City Commission consideration at the April 11, 1994,
Meeting.
Pedestrian Signs/STOP Signs at First Street and Magnolia Mall.
After the Commission discussed possible alternatives, as follows: 1) qualifier sign
underneath YIELD sign, 2) increase size of existing signs, 3) installation of warning bumps
prior to entering the intersection, 4) removal of pedestrian sign, 5) marked crosswalk, the
Commission concurred to have Public Works
crosswalk, on a trial basis and re-evaluate.
U-Turns into parking spaces on First Street.
remove the Pedestrian Signs, and mark the
On request of Commissioner McClanahan, the
Commission concurred to have Staff provide comments/recommendations for appropriate traffic
enforcement at the April 11, 1994, Meeting.
Status Report regarding Site 10.
City Manager reported that Site 10 is in use, that we are accepting punch lists on
various projects, and that Staff is working on the closure of three leases: 1) citrus, 2)
hay/cattle, including the golf course lease and 3) Sanford Aero Modelers.
Amendment to Contract with Universal Engineering Sciences, for ~!alityassurance ~n~pection
and testing for CRA/Mall road construction.
City Manager recommended approval of the contract at unit prices as described in
letter dated March 3, 1994, from Universal Engineering Sciences, on an as needed basis.
Welcome Sign Displays for April, 1994.
The Commission concurred with Welcome Sign Displays as described in memorandum
dated March 16, 1994, from Director of Parks and Recreation.
Expense and Revenue Updates.
Director of Finance Carolyn Small reported that all funds are pretty much on line
with revenues and expenditures, and that the General Fund appear to be fairly flat, with no
potential increases.
Regular Agenda Items and Other Items.
A. Agenda Item No. 2; McDonalds Restaurant Project, Commissioner Howell reported
he wants to encourage the developer to construct the McDonalds Restaurant so that it
complements the downtown historic district architecture.
B. Holiday Inn Lease. City Manager recommended that the City Commission ask for
City Attorney's comments and recommendations at tonight's Regular Meeting, and vote to either
accept or reject Bernard Sandler's final lease offer. The Commission referred this item to
tonight's Regular Meeting for City Commission consideration.
MINUTES
City Commission, Sanford, Florida Work Sessi0n
141
March 28
C. Community Development Week. Director of Community Development reported that
Mayor Smith signed a Proclamation this morning recognizing March 28 through April 4, 1994,
as Community Development Week, and that there will be a recognition breakfast Tuesday, March
29, 1994, at 8:30 A.M.
D. Change Order to Water Reclamation Facility Contract, for installation of
seasonal discharge feed line from the Water Reclamation Facility to the wet weather discharge
point in the St. John's River near Highway 17-92 bridge. City Manager reported that this
contract will allow the City to send water directly from our filter system to the river
discharge [in cases where the water does not meet the Department of Environmental Protection
standards], and that funding will come from monies previouslY obligated for the wastewater
treatment expansion. The Commission referred this item to tonight's Regular Meeting, for
City Commission consideration.
E. Reconsideration of Bid ~93/94-24, Lab0ratory Equipment (Utility Department).
City Manager reported that the Commission previously awarded this bid to the second lowest
bidder, that subsequently Staff determined that neither the first or second lOwest bids met
specifications, and recommended that the Commission rescind the previously accepted second
lowest bid, and accept the third lowest bid, which met specifications, from Cole-Parmer
Instrument in amount of $2,000.00. This item was referred to tonight's Regular Meeting, for
City Commission action.
F. Airport Authority Police Officers. City Manager reported agreement has been
reached with Steve Cooke, that effective October 1, 1994, the Airport police officers will
be transferred to the City of Sanford Police Department, which will provide Airport
protection, with the Airport to reimburse the City for said serviceS and continue to provide
vehicles for the officers to utilize, and that Mr. Cooke is preparing a letter of agreement
to facilitate same, for presentation to the Commission.
G. Request from Building Official for AdditiOnal Personnel. City Manager
reported that the Building Official has requested authoriZation to hire a temporary
contractual inspector and plans examiner at Pay Grade 234/15 for approximately two (2) years,
for work related to construction of the Seminole Towne Center Mall, that building fees
associated with said construction will be sufficient to support this request, and if one
person cannot be found who meets the requirements, to hire a full time contractual inspector
and a part time contractual plans examiner; said inspector(s) to have the highest/best
credentials. Also, the inspector(s) will have an office (trailer) on-site. The Commission
referred this item to tonight's Regular Meeting, for City Commission consideration.
H. Car wash at 1801 West First Street. City Manager reported receipt of a
request from an individual, who runs a car wash at this location, to be placed on the March
28, 1994 Agenda, for approval of a sign; however, no particulars were provided, and that
Staff will review and handle this request upon receipt of more detailed information.
I. Designation of Registered Agent for Seminole Towne Center Community
Redevelopment Agency. On recommendation of the City Manager, the Commission concurred to
designate City Manager as the Registered Agent for correspondence with the Florida Department
of Community Affairs regarding the Seminole Towne Center Community Redevelopment Agency. The
Commission referred this item to tonight's Regular Meeting, for City Commission
consideration.
1994
142
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Work Session
City Commission, Sanford, Florida
March 28
19
94
J. Stadium Lease - Wes Rinker. City Manager reported that since the lease with
Wes Rinker was terminated, Staff has been unable to contact Mr. Rinker to remove his personal
effects including a telephone and answering machine, from the premises, that Southern Bell
refuses to disconnect telephone service, and that the City Attorney is agreeable with boxing
up and storing Mr. Rinker's personal property. After discussion, and on recommendation of
the City Manager, the Commission concurred not to pay the taxes due on the property, and to
authorize Staff to request the Property Appraiser's Office to seek a Tax Execution Lien on
any and all of Mr. Rinker's personal property to satisfy outstanding/past due taxes on the
Stadium totalling approximately $4,500.00.
K. Access 94 Meetings. Mayor Smith requested that Access 94 Meetings not be held
on Wednesday nights, and, if possible, to change those meetings already scheduled on said
night.
There being no further business, the meeting was adjourned.
Attest:
F city Clerk