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050994-Work SessionMINUTES City Commission, Sanford, Florida Work Session 171 Ma.y 9 The City Commission of the City of Sanford, Florida, met in Work Session on Monday, May 9, 1994, at 4:00 o'clock P.M. in the City Manager's Conference Room, City Hall, Sanford, Florida. Present: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner A. A. McClanahan Commissioner Lon K. Howell City Manager William A. Simmons City Clerk Janet Ro Donahoe Absent: City Attorney William L. Colbert Commissioner Robert B. Thomas The Chairman called the meeting to order. Presentation byEdThomas, Branch Director, YMCA, regarding utilization of City-owned French Avenue Property across from Sanford Middle School, for construction/o~eration of on-sit~ intersession program. YMCA representatives attending the meeting were as follows: Ed Thomas, Branch Director; Ernie Cavallaro, Board Member and Chairman of the Finance Committee; Mark Peterson, Board Member; and Jerry Herman, Vice-President. Ed Thomas distributed an information packet, and reported that the YMCA currently provides after school childcare for seventeen (17) elementary schools in Seminole County, that effective July 18, 1994, every elementary and middle school in Sanford will be on year- round school commencing July 18, 1994 (60 days on track and 15 days off track), and that the YMCA is interested in utilizing the City-owned French Avenue property across from Sanford Middle School, for an intersession site. Further, those children attending said intersession program will spend the entire day with YMCA Staff participating in enrichment type programs, including recreation, nature, ecology and sports. Also, the YMCA proposes to initially build a pavilion, a small office, and restrooms to accommodate the needs of about seventy- five (75) children. (Commissioner Thomas joined the meeting.) Also, there is great potential for future development of a playground, pool, sports fields, and picnic area with some open space for community use. Mark Peterson reported that the YMCA does not have the funds to build the pavilion and the restrooms, and will need an agreement with the City for use of the site before conducting fundraising. Also, an assessment of needs survey will be conducted to determine community desires, and a plan formulated to accomplish same. Jerry Herman reported that the YMCA is a community based organization, that the annual membership fees vary from location to location from $10.00 to $70.00 a year, depending on the facilities and services provided. Further, in order to move forward with this project, a steering committee or advisory board should be formed to determine the types of programs needed, and the funding required to subsidize these programs. Mr. Thomas proposed that the City enter into a long term agreement with the YMCA, for the initial development of an intersession site, and then move into other facilities later depending on the results of the survey. On recommendation of the City Manager, the Commission requested that the YMCA provide additional information relative the proposed ultimate buildout, for Staff review, comments/recommendations. __ 19 94 172 MINUTES City Commission, Sanford, Florida WOrk Se$$J on May 9 19 94 Request from James and Laura Straehla for permission to apply to the Planning and Zoning Commission for a Conditional Use Permit to operate a Bed and Breakfast at 813 South Magnolia Avenue. James and Laura Straehla were present. After discussion, and on recommendation of the City Manager, the Commission concurred to permit James and Laura Straehla to apply to the Planning and Zoning Commission for a Conditional Use Permit to operate a Bed and Breakfast at 813 South Magnolia Avenue. Health Insurance Coverage for FY 94/95. Commissioner McClanahan reported that the Health Insurance Committee's only real concern was the issue of a prescription card, and after finding out that one was available, 90+ percent of the Committee was in favor of the current program. Commissioner Howell reported that the City should support local care providers/hospitals, that he will move to table this item at tonight's Regular Meeting, and direct Staff to allow those companies who submitted bids/proposals the opportunity to change their bids and make presentations to the Health Insurance Committee, if so desired. Commissioner Thomas requested that Staff provide information relative what the hospital and doctors contribute monetarily and otherwise to the community. City Manager reported that the hospital is one of the largest ad valorem tax paying entities within the City of Sanford. Further, the presentation of information was made by the Personnel Director Tim McCauley and Staff, and that no representatives other than those for Central Florida Regional Hospital were present at the meetings. Further, after reviewing the Blue Cross/Blue Shield and Prudential proposals, the committee indicated that it was happy with the current care provider, and did not want to hear the remaining proposals/bids. Further, the hospital's proposal did not identify a companion insurance provider. Also, the City Attorney can address the issue of the prescription card when he joins the meeting. (Commissioner Thomas briefly left the meeting, then returned.) FY 94/95 Personnel Requests. (Commissioner Howell absent from the meeting.) City Manager reviewed and discussed FY 94/95 preliminary personnel considerations as described in memorandum dated May 4, 1994, including: 1) cost of living allowance ("COLA"), 2) department requests for twenty-one (21) additional personnel, and 3) position reclassifications/regrades. City Manager recommended a 3% COLA, if a funding source can be identified; approval of nineteen (19) additional personnel positions; approval of a number of reclassifications, with the exception of three (3) Secretary III positions; and if at least a 2% COLA is not funded, then consideration be given to a number of requests for position regrades. (Commissioner Howell returned to the meeting; Commissioner McClanahan briefly left the meeting and returned.) After discussion, the Commission concurred that top priorities include a COLA, four (4) additional uniformed police officers, a fire health and safety officer, and reclassifications/regrades as recommended by the City Manager; the remaining requests were not considered priorities, but were not denied. Further, in the event a COLA is not funded, then further consideration will be given to requests for additional regrades. (Mayor Smith recessed the meeting for approximately five minutes, then reconvened.) MINUTES City Commission, Sanford. Florida Work Session ]73 May 9 1994 Application for Transportation ~nhancement Project - Lake Monroe River Walk. City Manager reported that this grant offers the City the opportunity to fund some of the lakefront development, that this is an application, not a commitment to provide matching funds, however, some matching funds would be required. City Manager recommended authorization to submit the Application for Transportation Enhancement Project. Further, FDOT has tried to contract with the City to maintain certain right-of-ways such as Highway 17-92 and SR 46, but no dollar figure has been agreed upon. (City Attorney William L. Colbert joined the meeting.) After discussion, the consensus of the Commission was to authorize Staff to submit the Application for the Transportation Enhancement Project recognizing that said application is subject to change and refinement. Fire Prevention/SafetyCode u~xlate including a~__en~ment to Fire Safet¥In~Dection Fee Program. City Manager reported that the amendment lowers the minimum fire safety inspection fee to $25.00 for a small commercial space, with an increase for very large facilities. Fire Chief Tom Hickson reported that the proposed ordinance updates, clarifies and consolidates the existing fire prevention/safety codes. The Commission concurred to place this ordinance on first reading after the City Attorney has reviewed same. Holiday Inn Lease. City Attorney reported that Mr. Chunn took depositions from Mayor Smith and the City Manager on Friday, May 6, 1994, in preparation of a hearing for Motion for Summary Judgment, which is scheduled before Judge Benson on June 2, 1994. Further, Mr. Chunn has advised that Bernard Sandler, who attempted to negotiate a lease with the City, is in the process of getting his deposit back from RTC. Further, he is continuing to seek answers from Mr. Chunn relative whether or not RTC is receptive to other offers, including the bid previously submitted by Mr. Fonde. Also, Holiday Inn is re-evaluating to decide whether the franchise will remain at this location. After discussion, the Commission concurred to have the City Manager prepare a letter(s), for the Mayor's signature, to Congressman Graham and others, requesting that they encourage RTC to act expeditiously. Parking Citation and Traffic Ordinance. City Attorney recommended that this item be tabled, pending Staff's review of the proposed revisions, to determine whether or not said revisions will meet the desired objectives, and the City Manager concurred. Regular Agenda Items and other items. A. Resolutionopposing Casino Gambling in Sanford. Mayor Smith reported that the City Attorney has been asked to prepare a resolution opposing casino gambling in Sanford, which she will bring up at the end of tonight's Regular Meeting, for City Commission consideration. Also, The Sanford Senior's Club has submitted a petition regarding same. B. Special City Commission Meeting. City Clerk confirmed that members of the Commission received their copy of the Special "Access 94" Meeting Agenda for May 12, 1994. There being no further business, A~test: ~, ~ , City ClSrk- the meeting was adjQurned. ?