111494-Work SessionMINUTES
City Commission, Sanford, Florida
Work Session
295
November 14,
19
94
The City Commission of the City of Sanford, Florida, met in Work Session on Monday,
November 14, 1994, at 5:00 o'clock P.M. in the City Manager's Conference Room, City Hall,
Sanford, Florida.
Present:
Absent:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner A. A. McClanahan
City Manager William A. Simmons
City Clerk Janet R. Dougherty
Commissioner Lon K. Howell
City Attorney William L. Colbert
The Chairman called the meeting to order.
FY 2000 Transportation Improvement Program Prioritized Project.
Director of Planning and Development Jay Marder reported that it is important that
the recommended projects included in the FY 2000 Transportation Improvement Program
Prioritized Project List are accurately reflected in the Florida Department of
Transportation's Improvement Program, specifically the six-laning of I-4 from Lake Mary
Boulevard to the St. Johns River, and the six-laning of 17'-92 from Shepard Road to Airport
Boulevard, which are significant projects to the City, and that the City of Sanford is in
pretty good shape as far as what projects are recommended and already in the hopper. Also,
some of Seminole County's projects are included for informational purposes.
Right-Of-Way Use Permits.
The City Manager recommended that the City Commission consider adopting a policy
whereby any private use of a public right-of-way must be~facilitated by executing a Right-Of-
Way Agreement, requiring the requestor to maintain the improvement; to remove the improvement
at the request of the City, and restore the right-of-way to its original condition; and to
indemnify the City from liability/claims which may result from said improvements. Further,
should the requestor fail to maintain the improvement and/or restore the right-of-way to its
original condition, the City shall place a lien on the requestor's property to recover any
and all costs associated with the restoration of said right-of-way. Also, a Right-Of-Way Use
Agreement must be executed as a condition to continue utilization of existing and previously
approved right-of-ways. Also, safe pedestrian passage on both sides of the street needs to
be ensured.
After discussion, the Commission authorized Staff to proceed with
utilization/implementation of the Right-Of-Way Use Agreement dated November 10, 1994.
Marina Inn (Holiday Inn) Lease.
The City Manager reported that RTC is packaging the note from the Holiday Inn
together with approximately 200 other properties to offer a 49% undivided interest in the
group of properties to the highest bidder, that the purpose of selling 49% and retaining 51%
of the undivided interest is to facilitate a quicker handling of the sale of the properties
because the private operator then becomes the owner/agent and has more flexibility in dealing
with individual sales. ' Further, RTC is not accepting any proposals at this time, that RTC
expects to conclude this transaction by the last week in December, 1994, at which time the
City can inquire as to what the requirements might be for an unsolicited proposal, and that
between now and then the City can begin thinking about what the terms of the offer might be,
.for instance, the dollar value, a due diligence period, and an appropriate earnest money
deposit to accompany said offer. Further, Landcom has indicated a willingness to serve as
resident manager if the City acquires the note.
MINUTES
City Commission, Sanford, Florida
WOrk Session
November 14, 1994
Lease renewal for Boys and Girls Club. Don Miller, Boys and Girls Club of Central Florida,
was present.
After discussion, and on recommendation of the City Manager, the Commission
authorized Staff to prepare a smooth lease for City Commission consideration at the November
28, 1994 Meeting; said lease to be for a term of twenty-five (25) years, with the City
contributing $500.00 per month in support of Boys and Girls Club programs after the first
year in lieu of a 50/50 split of utility costs, and equally sharing the $6,000.00 cost of
replacing the gymnasium lights.
Historic Preservation Board recommendations.
A. Sanford's Early 1921 American LaFrance Fire Truck. The Historic Preservation
Board recommends donating $500.00 toward the purchase of the fire truck, from the Historic
Preservation Board's FY 94/95 Budget.
(Commissioner Howell joined the meeting.)
Fire Chief Tom Hickson reported that enough money has been raised to purchase the
fire truck, and that donations are being solicited to cover restoration expenses.
B. Ritz Community Theater Restoration Project. The Historic Preservation Board
recommends donating $2,000.00 toward the Ritz Community Theater Restoration Project, from the
Historic Preservation Board's FY 94/95 Budget.
After discussion, the Commission concurred with recommendations to contribute
$500.00 toward the purchase of the 1921 American LaFrance Fire Truck, and $2,000.00 toward
the Ritz Community Theater Restoration Project, from the Historic Preservation Board's FY
94/95 Budget.
Proposed FY 94/95 CDBG allocations.
Director of Community Development Charles Rowe reported that Community Development
Block Grant funding requested for FY 94/95 was $365,396.00, and that Seminole County awarded
$91,699.00, as recommended by the Citizens Advisory Board. Further, the recommended
allocations include input from the Goldsboro and Georgetown communities.
The Commission concurred with recommended FY 94/95 CDBG allocations as described
in memorandum dated November 4, 1994, from Community Development Director.
Regular Agenda Items and other items.
A. Second City Commission Meeting in December, 1994. The Commission concurred
to reschedule the December 26, 1994, Meeting to Monday, December 19, 1994.
B. December 6e 1994, City Election. The City Clerk reported that, in the past,
the Commission has delegated the canvassing duties to a member of the City Commission, the
City Clerk and the Deputy City Clerk. Mayor Smith and Commissioner Howell volunteered to
participate on the canvassing board, and the Commission concurred.
C. Replacement Fire Truck. The City Manager recommended approval of the request
from Fire Chief Hickson to purchase a new fire truck in amount of $189,983.00, of which
$179,377.00 is in the Fire Department's current FY 94/95 Budget, and approval of additional
funding in amount of $10,606.00 to cover the shortfall.
D. Adult Entertainment Ordinance. The City Manager reported that the previously
adopted Adult Entertainment Ordinance contains significant scrivener's errors, that public
hearings will be advertised by quarter-page ads, to consider the corrective ordinance on
November 28, 1994.
MINUTES
City Commission, Sanford, Florida
Work Session
297
November 14,
19
94
E. Change Order to Martin Paving Contract for I-4/SR 46 improvements. The City
Manager reported that the "B" Bonds are now in-hand, and unless otherwise directed, he will
execute an additive Change Order to restore the signalization, and the Commission had no
objection.
F. Light Up Sanford/Christmas Parade. The City Manager reported that Sanford
Main Street has requested a waiver of fees associated with the above-referenced events, that
because there are no vendors involved there is no license fee, that there are some costs
relative Police and Public Works (barricades), and that these costs are already in the
current budget. The Commission had no objection to the waivers.
G. Second Licensing Official Position. The City Manager reported that the
internal investigation of the Licensing Division is continuing, that business is not getting
done in a satisfactory manner, and requested, in order to begin progressing toward some type
of staffing, but not taking any action that might appear to prejudge the outcome of the
investigation, authorization for the City Attorney to prepare an emergency ordinance to
create an additional Licensing Official position, and authorization to advertise said
position immediately. This item was referred to tonight's Regular Meeting for City
Commission consideration.
H. Interlocal Agreement with Seminole Community College. The City Manager
reported that an Interlocal Agreement with Seminole Community College whereby the City will
provide a thirty (32) acre conservation easement on a portion of Site 10 wetlands, with the
College installing reclaimed water pipelines connecting the College to Lake Mary Boulevard,
to facilitate the City serving the College with 500 gallons of reclaimed water per day, will
be available for City Commission consideration at the November 28, 1994 Meeting. AlSo, the
City needs to send an unexecuted draft conservation easement within fifteen (15) days.
I. Ordinance No. 3224 - Walgreens Drug Store. The City Manager reported that the
developer has requested that Ordinance No. 3224, vacating an alley, be adopted tonight, and
that the public hearing on April 11, 1994 was concluded although there was an error in the
Minutes of said Meeting. Further, he will request the City Commission to vote on the
adoption of Ordinance No. 3224 at the Regular Meeting.
The City Clerk reported that the public hearing was concluded, however, the Minutes
of the April 11, 1994 Meeting did not reflect conclusion of the public hearing, and the
corrected Minutes were in front of the Commission reflecting "The Chairman announced that the
public hearing was concluded". This item was referred to tonight's Regular Meeting for City
Commission action.
There being no further business, the meeting was adjourned.
Attest:
Clerk