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111494-Regular Meeting MINUTES City Commission, Sanford, Florida Regu l ar Mewet i ng 298 November 14, 19 94 Monday, Sanford, Florida. Present: The City Commission of the City of Sanford, Florida, met in Regular Meeting on November 14, 1994, at 7:00 o'clock P.M. in the City Commission Room, City Hall, Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas, Jr. Commissioner A. A. McClanahan Commissioner Lon K. Howell City Attorney William L. Colbert City Manager William A. Simmons City Clerk Janet R. Dougherty The Chairman called the meeting to order. Sanford's Early 1921 American LaFrance Fire Truck. Fire Chief Tom Hickson reported that thanks to the many donations received including the $200.00 donations from Mayor Smith and Commissioner McClanahan, the fire truck will come back to the City of sanford, and that he will continue to solicit contributions to restore the fire truck. Continuation of public hearing to consider second reading and adoption of Ordinance No. 3231; tabled at October 10 and 24, 1994 Meetings. The Chairman announced that the Commission would hear from those persons present to speak in favor of, or in opposition to, the adoption of Ordinance No. 3231, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CLOSING, VACATING, AND ABANDONING A PORTION OF THAT CERTAIN 14 FOOT WIDE NORTH-SOUTH UTILITY EASEMENT LYING BETWEEN MELLONVILLE AVENUE AND WASHINGTON COURT AND BETWEEN EAST 24TH STREET AND EAST 25TH STREET/GENEVA AVENUE/SR 46; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Mayor Smith reported that the Grant of Easement has not been received, and the Commission concurred to leave this item on the table. Request from Thelma Thompson to speak to the Commission regarding loud music at neighbors' houses. Thelma Thompson appeared and reported that loud music has been a serious problem in her neighborhood for years, that the police report they can only ask residents to turn the music down, and asked what can be done to resolve this problem. Police Chief Ralph Russell reported that the procedure has changed whereby individuals are given one warning, and then cited. Request from Kelton and Jenny Sweet, for right-of-way use ~ermit, for installation of wood picket fence at 1204 Palmetto Avenue, as discussed at tonight's Work Session. The City Manager reported that this item was discussed at tonight's Work Session, and that the Commission concurred to require execution of a Right-of-Way Use Agreement for utilization of City right-of-ways. Recommendation submitted from the Historic Preservation Board to approve the wood picket fence in the right-of-way since the request is modifying and improving an existing non-conforming use. On recommendation of the City Manager, Commissioner Howell moved to approve the right-of-way use permit, to install the wood picket fence in the City right-of-way at 1204 Palmetto Avenue, as requested, subject to requestor executing a Right-of-Way Use Agreemen=. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye MINUTES 299 City Commission, Sanford, Florida Regular Meeting November 14, 1994 Request from AMVETS POST 0017, for permission to apply to'Planning and Zoning Commission for a non-conforming use of the building site at 901 Locust Avenue (Roberts' Grocery Store), for meetings/activities, including the sale of alcoholic beverages. Commissioner McClanahan moved to authorize AMVETS POST 0017 to apply to the Planning and Zoning Commission for said non-conforming use, as requested. of the Commission as follows: Mayor Smith Commissioner Eckstein Commissioner Thomas Seconded by Commissioner Thomas and carried by the vote Aye Aye Aye Commissioner McClanahan Aye Commissioner Howell Aye Request from Jerry Nance, Executive Director, Teen Challenge, to park two or three travel trailers on the premises for the next few months. On recommendation of the City Manager, Commissioner McClanahan moved to approve the request to park two or three travel trailers on the Teen Challenge premises, with requestor to provide details for suitable electric and water service, and provision for proper handling of gray water and wastewater. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye CommiSsioner ECkstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Petition for Annexation (water service) of a portion of property lying between Grandview Avenue and Poinsetta Avenue and between East 26th Street and Lemon Street (2605 Grandview Avenue). On recommendation of the City Manager, Commissioner Thomas moved to authorize water service, with applicant to pay all costs and fees associated with same, and to record the Annexation Petition and annex the property when annexable. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Petition for Annexation of a portion of property lying between Pamala Court and Vihlen Road and between Upsala Road and Old Monroe Road extended southerly (741 Upsala Road), and first reading of Ordinance No. 3224. On motion of Commissioner McClanahan, seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Ordinance No. 3224, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF S;AID ORDINANCE, A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN PAMALA COURT AND VIHLEN ROAD AND BETWEEN UPSALA ROAD AND OLD MONROE ROAD EXTENDED SOUTHERLY, IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTSAND EFFECTIVE DATE. was introduced and placed on first reading. Request from Jean Kibbie, for permission to keep a Vietnamese Pot Belly Pig at her residence located at 205 Palm Place. On recommendation of the City Manager, Commissioner Howell moved to deny the request to keep a Pot Belly Pig at the above-referenced residence. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: 300 MINUTES City Commission, Sanford, Florida Regular Meeting November 14, 19 94 Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Request from Steve Neighbor to utilize a recreational vehicle for security purposes at 2539 Park Drive. On recommendation of the City Manager, Commissioner Thomas moved to deny the recreational vehicle use as requested. Seconded by Commissioner McClanahan and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Request from Conklin, Porter and Holmes, for contract fee adjustment regarding Seasonal Discharge/Water Reclamation Facility Project. On recommendation of the City Manager, Commissioner Thomas moved to approve the requested fee increase in amount of $9,181.00 as reimbursement for services as itemized in the Letter of Agreement dated October 18, 1994, and to authorize execution of said agreement. Seconded by Commissioner McClanahan and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Request to Durchase Computer/Video Imaging System with LETF funds. On recommendation of the City Manager, Commissioner Thomas moved to authorize Staff to purchase the Computer/Video Imaging System in amount of $6,848.75 with LETF funds. Seconded by Commissioner McClanahan and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McCtanahan Aye Commissioner Howell Aye Amendment 16, to Engineering Services Contract with Conklin, Porter and Holmes, for Stormwater B-PDES Group I Permit Application. On recommendation of the City Manager, Commissioner Thomas moved to authorize execution of Amendment 16, to original Agreement dated December 17, 1987, for Stormwater NPDES Group I Permit Application. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Proposed FY 94/95 CDBG allocations, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner McClanahan moved to approve FY 94/95 CDBG allocations as presented at tonight's Work Session, and described in memorandum dated November 4, 1994, from Community Development Director. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye MINUTE'S 304 City Commission, Sanford, Florida Regular Meeting November 44, 19 94 December 6, 1994, City Election. Commissioner Thomas moved to appoint Walter Smith as Election Clerk, Bettie J. Place, Helen McGuire, Dorothy Gatchel and Edith Myers as Inspectors, and Roxanne Hinton as the Deputy, and to authorize Mayor Smith to issue the Election Proclamation. Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Seconded by Commissioner McClanahan moved to appoint/delegate Mayor Smith, Commissioner Howell, Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye polling place to assist voters. the Commission as follows: Condemnations: Status Report/Request for Time Extension/Requests for Structures/Update regarding Condemnation Report #94-10, 2544 Park Drive. A. Status Report of all current and pending condemnations. B. Request for time extension regarding Condemnation Report 994-08, 1608 West 13th Street, Mary Smith, owner. C. Requests for demolition of structures. (1) Condemnation Report #94-14, 515 Elm Avenue, Ronald W. Riggs, owner. (2) Condemnation Report 994-15, 1205 Lincoln Avenue, Margaret Jones, owner. (3) Condemnation Report 994-14, 1412 West 12th Street, George Pike, Heirs. (4) Condemnation Report 994-30, 1123 Oleander Avenue, George Pike, Heirs. (5) Condemnation Report 994-31, 1121 Oleander Avenue, George Pike, Heirs. (6) Condemnation Report %94-32, 1622 West 13th Street, Margaret Jones, owner. (7) Condemnation Report %94-34, 1314 Williams Avenue, Auther Jones, owner. D. Update regarding Condemnation Report %94-10, 2544 Park Drive, and request for time extension. On motion of Commissioner Howell, seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Commissioner McClanahan moved to authorize publication of a display ad in the Sanford Herald and the' Orlando Sentinel the Sunday prior to the election; a map designating the District Boundaries, by a display ad published in the Sanford Herald and the Orlando Sentinel the Sunday prior to the election, in addition to the Proclamation providing notice and the polling place, and the Sample Ballot; and designated police officers to be at the Seconded by Commissioner Thomas and carried by the vote of Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Demolition of Commission as follows: City Clerk Janet Dougherty and Deputy City Clerk Linda Brace to attend the Logic and Accuracy Test at 3:30 P.M. on December 2, 1994, and to canvass the absentee electors' ballots, the votes on the absentee ballots, and the votes on the ballots from the polling place on the night of the election. Seconded by Commissioner Thomas and carried by the vote of the 302 MINUTES City Commission, Sanford, Florida Regular Meeting November 14: 1994 Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye the Commission: A. No action required or taken. B. Approved 90 day time extension. Ce Authorized Staff to proceed with demolition of structures (1) through (7), above, after title searches. D. Approved final 30 day time extension. Recommendation from Planning and Zoning Commission Meeting of Thursday, October 20, 1994, as described in memorandum dated October 24, 1994, from Land Development Coordinator. Item 91. Commissioner Thomas moved to acknowledge the Preliminary Plat for Sanford Central Park, Phase 2, Bauerle Place at Sanford Central Park and Sanford Central Park Phase 1 Replat located in a RI-i, Restricted Industrial Zoning, District, subject to vacating roads adjacent to Lots 4, 5 and 7 M.M.; Codisco, Inc., CBC Industrial Park, Inc., and Sanford Central Park Limited, owners. Seconded by Commissioner McClanahan and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Board appointments/re-appointments. A® Code Enforcement Board: The City Clerk reported that there is one vacancy (alternate member), for term to expire December 31, 1994. Also, the term of Alfred DeLattibeaudiere expires December 31, 1994, and that Mr. DeLattibeaudiere has been contacted and is willing to serve again, if re- appointed. Commissioner HoWell moved to re-appoint Alfred DeLattibeaudiere to the Code Enforcement Board. Seconded by Commissioner McClanahan and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas' Aye Commissioner McClanahan Aye Commissioner Howell Aye Human Relations Advisory Board: The City Clerk reported that there is one vacancy for term to expire December 31, 1994. The Commission took no action. Consent Agenda. A. Requests for payment of statements. (1) From Foley and Lardner for professional services .......... $ 81.629.00 (2) From City Attorney for professional services for the month of October, 1994 .................................... $ 7,239.00 B. (1) Bid %94/95-3, Automotive and Equipment Parts (Public Works Department). City Manager recommended primary supplier contract be awarded to the bidder with the lowest extended pricing, Sanford Auto Parts/NAPA, and the secondary supplier contract be awarded to the bidder with the next lowest extended pricing, Automotive Stores, as described in memorandum dated October 31, 1994, from Public Works Director; both vendors' bids and materials met specifications. (2) Bid %94/95-06, Traffic Cones/Barricades (Public Works Department). City Manager recommended acceptance of lower bids, which met specifications, from Direct Safety Company for traffic cones at unit price of $6.59, and Protection Services, Inc. for traffic barricades at unit price of $44.51; total estimated contract not to exceed $11,000.00. (3) Bid %94/95-07, Sewer Materials (Utility Department). City Manager recommended acceptance of lowest bids, which met specifications, per section as described in memorandum dated November 4, 1994, from Utility Director. MINUTES City Commission, Sanford, Florida Regular Meeting 303 November 14, (4) FY 94/95 Street Paving Schedule (Public Works Department). City Manager recommended approval of street paving schedule dated November 3, 1994, and to issue contract for paving under the Seminole County Contract #A/R'332, with pricing at $31.50 per ton or $1.70 per square yard/inch for overlay, and $1.00 per square yard/inch for milling; total estimated cost $517,095.00. C. Approval of Vouchers for the month of October, 1994. De Approval of Minutes of October 10, 1994, Work Session; October 10, 1994, Regular Meeting; October 24, 1994, Work Session; and October 24, 1994, Regular Meeting. On motion of Commissioner Thomas, seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye the Commission: A. Approved payment of statements (1) and (2). B. (1) Awarded primary supplier contract to the bidder with the lowest extended pricing, Sanford Auto Parts/NAPA, and the secondary supplier contract to the bidder with the next lowest extended pricing, Automotive Stores, as described in memorandum dated October 31, 1994, from Public Works Director; both vendors' bids and materials met specifications. (2) Accepted lower bids, which met specifications, from Direct Safety Company for traffic cones at unit price of $6.59, and Protection Services, In. for traffic barricades at unit price of $44.51; total estimated contract not to exceed $11,000.00. (3) Accepted lowest bids, which met speCifications, per section as described in memorandum dated November 4, 1994, from Utility Director. (4) Approved street paving schedule dated November 3, 1994, and issued the contract for paving under the Seminole County Contract 9A/R-332, with pricing at $31.50 per ton or $1.70 per square yard/inch for overlay, and $1.00 per square yard/inch for milling; total estimated cost $517,095.00. C. Approved Vouchers for the Month of October, 1994. D. Approved Minutes of October 10, 1994, Work Session; October 10, 1994, Regular Meeting: October 24, 1994, Work SesSion, and October 24, 1994, Regular Meeting. Information regarding invoices paid during the period for previously approved lump sum contracts. The Commission acknowledged six (6) invoices totalling $143,414.84. Mayfair Golf Course. Commissioner Eckstein reported receipt of ex-parte communications regarding the rezoning of property by the Mayfair Golf Course, and submitted correspondence regarding same to the City Clerk for filing. Sports Hall of Fame. Commission Eckstein once again requested that the Commission consider pursuing a Sports Hall of Fame in Sanford, and recommended that the City apply for a Tourist Development Grant to help fund such a project. The Commission concurred, and Commissioner Eckstein agreed to spearhead this project. Promotional Video Tape of Sanford. Commissioner ThOmas asked the City Commission to reconsider his previous proposal to have a promotional video tape about the City, to recruit businesses to the Sanford area, for job creation. The Commission directed the City Manager to contact the Economic Development Commission to solicit comments/recommendations on how to attract businesses to Sanford. Correction of City Commission Meeting Minutes of April 11, 1994, regarding public hearingto consider second reading and adoption of Ordinance No. 3201, as discussed at tonight's Work Session. 19 94 304 MINUTES City Commission, Sanford, Florida Regular Meeting Ngvember 14~ 19 9J~_ include the concluded.", appropriate. The City Clerk reported that the above-referenced Minutes need to be corrected to following sentence: "The Chairman announced that the public hearing was and if the City Commission concurs, a vote to amend said Minutes would be concluded." follows: Commissioner Thomas moved to amend the City Commission Meeting Minutes of April 11, 1994, to include the following sentence: "The Chairman announced that public hearing was Seconded by Commissioner Howell and carried by the vote of the Commission as Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye The City Manager reported that the developer of Walgreens Drug Store has requested that Ordinance No. 3201 be removed from the table, for final reading and adoption this evening. A1 Carpenter, Conklin, Porter & Holmes, representative for the developer, appeared and submitted a Grant of Easement, which the City Attorney reviewed and found to be acceptable, subject to receipt of Exhibit "A". The City Attorney read Ordinance No. 3201 by title, as follows: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CLOSING, VACATING, AND ABANDONING A PORTION OF A CERTAIN NORTH- SOUTH ALLEY BETWEEN FRENCH AVENUE AND LAUREL AVENUE AND BETWEEN W. 25TH STREET AND BAYARD STREET; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Commissioner McClanahan moved to remove Ordinance No. 3201 from the table. Seconded by Commissioner Howell and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Commissioner McClanahan moved on the second reading and adoption of Ordinance No. 3201. Seconded by Commissioner Howell and carried by the vote Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Replacement Fire Engine, as discussed at tonight's Work Session. On recommendation of the City Manager, Commissioner Howell moved to authorize Staff to purchase a new fire truck in amount of $189,983.00; total dollars budged $179,377.00, and to authorize additional funding in amount of $10,606.00, from City Manager's Contingency Fund to cover the shortfall. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Additional Licensing Official Position, as discussed at tonight's Work Session. On request and recommendation of the City Manager, Commissioner McClanahan moved to authorize the City Attorney to prepare an emergency ordinance to create an addit-ional Licensing Official position, and to authorize Staff to advertise for said position prior to adoption of the ordinance. Seconded by Commissioner Thomas and carried by the vote of the Commission as follows: MINUTES City Commission, Sanford, Florida Regular Meeting 305 November 14, 19 94 Mayor Smith Aye Commissioner Eckstein Aye Commissioner Thomas Aye Commissioner McClanahan Aye Commissioner Howell Aye Immigration and Naturalization Ceremony. Mayor Smith reported receipt of a letter this afternoon from Doris Stein, Pilot Club, requesting free use of the Civic Center for the Immigration and Naturalization Ceremony in March. Commissioner McClanahan stated he would underwrite the Civic Center rental fees for this event. Audience Participation. Steve Neighbor appeared regarding Agenda Item No. 16, and reported that he and his family lives in the three bedroom apartment upstairs, that there have been problems with people trying to set the building on fire, and that the security guard would use the recreational vehicle to provide security/protection for him and his family, the church, and the business. The City Manager explained that approval of this request would be precedent setting, that the Police Department has had no significant reports of incidents, and recommended that Mr. Neighbor consider installing a permanent security facility/system. The Commission took no further action regarding this item. There being no further business, the meeting was adjourned. MA-~OR Attest: ~r City Clerk