112894-Work Session306
MINUTES
City Commission, Sanford, Florida Work $e$ $ i on
November 28 19 94
The City Commission of the City of Sanford, Florida, met in Work Session on Monday,
November 28, 1994, at 5:00 o'clock P.M. in the City Manager's Conference Room, City Hall,
Sanford, Florida.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner A. A. McClanahan
Commissioner Lon K. Howell
City Manager William A. Simmons
Deputy City Clerk Linda L. Brace
Absent:
City Attorney William L. Colbert
City Clerk Janet R. Dougherty
The Chairman called the meeting to order.
Offer from Mason H. Wharton to donate land (Lot 3 of A.L. Sherman's Plat of Lots 1 and 2 of
W.F. Leavitt's Subdivision) to the City of Sanford.
On recommendation of the City Manager, the consensus of the Commission was to
accept the donated land as offered by Mr. Wharton, for utilization as part of the Cloud
Branch drainage improvements.
Offer from Phillip J. Ness to sell vacant land on the north side of West 25th Street to th-
City of Sanford.
The City Manager reported that this was an unsolicited offer to sell the property
across from the cemetery, and that even though no price has been discussed with Mr. Ness,
Staff does not see any reason for acquiring this property. The Commission took no action.
Request from the Humane Society of Seminole County, for donation of surplus items.
Steve Mason, Humane Society of Seminole County, 2800 County Home Road, requested
that the City donate, or sell at a reduced price, various items inclUding vehicles, office
supplies and equipment, and yard maintenance equipment.
(Commissioner Howell briefly left the meeting, then returned.)
The City Manager reported that the City has the latitude to donate property,
however, we need to be careful about setting a precedent.
On recommendation of the City Manager, the Commission concurred that Staff provide
the Humane Society with a list of available items for review, and report back to the
Commission with specific items of interest for City Commission consideration.
Postal Service Delivery - Residential Historic District.
After discussion, the Commission concurred to have Commissioner Howell continue his
efforts to eliminate/discourage curbside and cluster mailboxes in the Old Sanford Residential
Historic District, with emphasis that he not commit the City Commission without its prior
knowledge/authorization.
Recommendations for Welcome Sign Displays.
The Commission concurred with welcome sign displays for December, 1994, as
recommended in memorandum dated November 11, 1994, from Director of Recreation and Parks.
Regular Agenda Items and other items.
A. Charter Review Committee. On request of Mayor Smith, the Commission
concurred to have Staff take the necessary steps to establish a Charter Review Committee
after the first of the year, to provide recOmmended changes/revisions to the City Charter.
B. City Hall Air Conditioning/Heating System. Mayor Smith reported that the air
conditioning/heating system needs to be repaired.
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On recommendation of the City Manager, the Commission concurred to place this item
on the December 12, 1994, Work Session for further discussion, with Staff to provide cost
estimates.
C. Executive Session. Commissioner Eckstein requested that Mayor Smith call an
Executive Session after the City Election, for a status report relative the Police Officers
Union, and to plan the City's strategy regarding same. The Commission concurred to discuss
this issue at one of the two Work Sessions in December, 1994, subject to City Attorney's
comments/recommendations.
D. Internal Investigation of Licensing Division. On request of Commissioner
Howell, the City Manager gave an update of the investigation, stating that he does not
anticipate asking for additional monies, and expects this issue to draw to a close in the
near future.
E. Agenda Item #19.B - Bank Loan for City Vehicles. Director of Finance Carolyn
Small reported that approximately $591,000.00 was budgeted last year to purchase vehicles,
that a request for proposal went out, with five (5) responses, and recommended acceptance of
the lowest bid, with the least number of loan conditions and restrictions, from Southtrust
Bank at a fixed interest rate of 5.39%, and authorization for Staff to negotiate a loan with
the second lowest bidder Barnett Bank, if deemed necessary, as described in memorandum dated
November 28, 1994, from Finance Director.
The Commission referred this item to tonight's Regular Meeting for City Commission
consideration.
F. Montezuma Hotel. The City Manager reported receipt of a letter from Mr.
Ingria dated November 28, 1994, indicating that his contraCt with H.B. Walker, in amount of
$15,000.00, to demolish the structure has fallen through; and requesting that the City use
the same contractor to perform this work, and place a lien on the property.
On recommendation of the City Manager, the Commission concurred to authorize Staff
to obtain telephone bids, and award contract for demolition of said structure expeditiously.
The Commission referred this item to tonight's Regular Meeting for City Commission action.
G. Seminole County Public Schools Safe Schools Afterschool Program Grant.
Director of Recreation and Parks Mike Kirby reported that this grant provides
player participation fees, as well as security and maintenance at the gymnasium relative the
afterschool basketball program at Sanford Middle School. This item was referred to tonight's
Regular Meeting for City Commission consideration.
H. Special Meeting December 7, 1994. The City Manager confirmed that each member
of the City Commission received their Special Meeting Agenda for December 7, 1994.
I. Political Campaign Sign Deposits/Fees. The City Manager reported that Staff
will implement a new political sign deposit/fee application.
J. Deletion of two Outreach Worker Positions in the Community Development
Department. The City Manager reported that due to the significantly reduced CDBG grant
funding from Seminole County, two outreach worker positions need to be deleted in the
Community Development Department, that these positions, when created, were identified as
positions contingent upon availability of grant funding, and requested authorization to place
an ordinance on first reading at tonight's Regular Meeting deleting said positions from the
Classification and Pay Plan.
(City Clerk Janet Dougherty joined the meeting.)
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City Commission, Sanford, Florida Work Sess i on
November 28 19 94
Mr. Simmons also requested that the salaries for the two current outreach workers be
continued until the end of December, 1994.
The Commission referred this item to tonight's Regular Meeting for City Commission
consideration.
K. ~olida¥ Inn. The City Manager reported that he met with Robbie Robertson and
Robert Olson to discuss possible acquisition from the City of the Holiday Inn improvements,
and that a letter/proposal regarding same is available for City Commission review if so
desired.
L. Make Sanford Shine. The City Manager reported that "Make Sanford Shine" is
scheduled for Saturday, December 3, 1994 at 8:00 o'clock A.M, and will begin at City Hall.
M. Update regarding Lakefront Water Level. The City Manager reported that a
public information meeting was held last Wednesday to discuss the lakefront water level and
the anticipated impact that an increased water level would have on businesses and residences
along the waterfront. Further, unless there is a very strong on-shore wind, the amount of
impact on private property is expected to be minimal. Further, the Seminole County disaster
preparedness staff agrees that the City's efforts should be directed toward protecting
infrastructure, not private property, that it should be left up to the discretion of the
individual property owners whether or not to sandbag, and that City Hall and the Civic Center
will not require sandbagging. Further, Staff does not recommend any further action other
than continued monitoring of the situation. Also, the Department of Environmental Protection
has adopted an emergency rule prohibiting a "wake" anywhere on the St Johns River.
Mayor Smith commended City crews, supervisors and managers, for their efforts in
this matter.
N. 2533 E1 Capitan Drive UDdate. The City Manager reported that no new
complaints have been received from this location, that he met with Director of Utilities Paul
Moore and Richard Mussolino, Special Investigations Unlimited, who was hired by the City's
insurance provider Florida League of Cities, and is expected to submit a report shortly. The
City Manager recommended that the City's insurance company continue to handle this matter as
well as any new claims or refinement of claims. Commissioner Eckstein reported that the
complainant has received a $5,000.00 settlement from her insurance provider.
O. Special Events:
(1) Orlando Yacht Club Regatta December 2, 3, 4, 1994. The City Manager reported
that due to the lakefront water level, it appears that most of the boats will be seawall
launched in front of Fort Mellon Park, instead of beach launched, which will necessitate
closing Seminole Boulevard between San Juan Avenue and Sanford Avenue in addition to Sanford
Avenue as initially requested. The Commission concurred with street closures as initially
requested, and had no objection to the additional/alternate street closures as presented.
(2) Light Up Sanford/Christmas Parade December 10, 1994. On recommendation of the
City Manager, the Commission had no objection to the street closures as requested in the
Parade Permit Application, or an alternate route, if necessary, such as First Street west to
Sanford Avenue to Commercial Street and ending in the City Hall parking lot.
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F
P. Ordinance No. 3215. The City Manager reported that Ordinance No. 3215
contains a scrivener's error, the wrong OR Book, and recommended that the corrective
ordinance be placed on first reading at tonight's Regular Meeting. This item was referred
to tonight's Regular Meeting.
Q. Ordinance No. 3231 - Utility Easement Vacation (2449 Mellonville Avenue). The
City Manager recommended that Staff be authorized to send a letter to the applicant/requestor
indicating that if the Grant of Easement is not received prior to the December 12, 1994
Meeting, this item will be tabled to January 9, 1995.
There being no further business, the meeting was adjourned._
Attest:
F City Clerk