010995-Work SessionMINUTES
City Commission, Sanford, Florida Work Sess i on
335
January 9
19 95
The City Commission of the City of Sanford, Florida, met in Work Session on Monday,
January 9, 1995, at 5:00 o'clock P.M. in the City Manager's Conference Room, City Hall,
Sanford, Florida.
Present:
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Robert B. Thomas, Jr.
Commissioner Lon K. Howell
Commissioner Kerry D. Lyons
Assistant City Attorney Donna L. McIntosh
City Manager William A. Simmons
City Clerk Janet R. Dougherty
Absent: City Attorney William L. Colbert
The Chairman called the meeting to order.
Requests to allow uncertified/unregisteredowners of rental pro~ertyto pull building permits
for repairs to the property, when the work will be ~erformedby an uncertified/unregistered
person.
Reverend Mary W. Smith reported that she kept the eleven (11) houses involved
because people accepted them as home places, that due to economical reasons she was only able
to fix the insides, that, until now, she was not aware that a house could be condemned
because of its exterior condition, and that she has started painting, and replacing rotten
boards. Reverend Smith requested permission to secure electrical work through her handyman,
and stated that if the City Commission cannot help her it will surely destroy her.
The City Manager reported that the City must comply with state statutes, and that
he would be greatly concerned if the City were to allow someone without the proper
credentials to perform the work, with City Staff checking behind them. Further, it would be
extremely dangerous fOr the City to set a precedent in this case.
Margaret Jones requested authorization to act as her own contractor and pull a
general permit for properties at 1205 and 1602 Lincoln Court, with licensed contractors
performing the work/repairs. Ms. Jones asked what part and responsibility the City is going
to take in the cleaning up of substandard homes in the City.
The City Manager reported Ms. Jones id requesting authorization to act as an
unlicensed general contractor, and Reverend Smith is requesting authorization to hire an
unlicensed specialty contractor; and recommended that this item be referred to tonight's
Regular Meeting, and that the Commission deny both requests. Further, if Ms. Jones will
submit, in writing, specific comments/questions he will respond to same.
Funding of professional services for a Waterfront/Downtown Marketing Package. Bruce
Andersen, Andersen & Associates was present
On recommendation of the City Manager, the consensus of the Commission was to
approve the Planning Agreement with Andersen & Associates, for the Marketing and Planning
Package for Downtown Sanford; the cost not to exceed $3,400.00, with funding from the
Department of Engineering and Planning's Professional Services Budget; and to fund up to 50%
of the total cost, up to a maximum of $5,000.00 (an additional $1,600.00), if needed, for
printing.
Purchasing Policies and Procedures.
The Commission concurred with proposed purchasing policies and procedures as
recommended and presented at the December 12, 1994, Work Session, with revisions as discussed
tonight and described in memorandum dated December 19, 1994, from Finance Director, relative
raising the formal sealed bid limit from $1,000.00 to $5,000.00.
MINUTES
City Commission, Sanford, Florida
Work Session
January 9
19
95
The Commission referred this item to tonight's Regular Meeting for City Commission
action.
Contract for utility line relocations on Sanford Avenue.
On recommendation of the City Manager, the consensus of the Commission was to
approve the $324,926.50 bid with Seminole County for the relocation of utility lines on
Sanford Avenue, and to modify the interlocal agreement to include the higher cost and the
addition of the soil contamination work (estimated City cost is $11,214.00), as described in
memorandum dated December 22, 1994, from Utility Director, with funding to come from utility
bond proceeds and utility reserves.
Lawsuit against Fountain Construction Company's bonding company re: Site 10 Contract II.
Assistant City Attorney Donna L. McIntosh reported that the total estimated cost
to complete the Site 10 Project (Contract II) is 2.3 million dollars, and requested
authorization, after one last formal mediation attempt in February, 1995, to file a lawsuit
against the surety, St. Paul Mercury. This item was referred to tonight's Regular Meeting
for City Commission action.
Request from Seminole County to adopt resolutions: Gaming and Gambling Activities, and Ex-
parte Communications.
Assistant City Attorney McIntosh reported that the last charter amendment involving
gambling effectively removed all local government control, and that the proposed charter
amendment would retore same. Assistant City Attorney McIntosh distributed a copy of House
Bill 5 by Lee Constantine and reported it allows verbal and written ex-parte communication,
with disclosure of the contacts at the public hearing when the issue is considered, and that
once disclosed, the communications are no longer presumptively harming the process.
On recommendation of the City Manager, the Commission concurred to defer action
regarding the proposed resolutions until January 23, 1995, and to consider adopting a
resolution supporting House Bill 5 at tonight's Regular Meeting.
Establishing first meeting of the Charter Advisory Committee.
The Commission set the first meeting of the Charter Advisory Committee for
Wednesday, January 18, 1995 at 7:00 P.M. in the City Commission Conference Room, with the
committee determining future meeting dates and times. Further, City Clerk Dougherty to be
Staff Liaison to the Committee, as recommended by the City Manager, and report back to the
Commission after the first meeting with the Committee's goals and objectives and how to
accomplish same. Also, a representative from the City Attorney's Office will attend the
second meeting, provide written comments/recommendations upon request of Ms. Dougherty, and
attend future meetings as necessary.
Regular Agenda Items and other items.
A. Agenda Item%13; Request from Doug Winfrey and Ehndorf Erhardfor approval to
continue to intermittently park and occupy a recreational vehicle at 802 South Palmetto
Avenuet until the beginning of Mayt 1995. On recommendation of the City Manager, the
Commission concurred to have Staff proceed with amending City Code Section 18-20 as outlined
in memorandum dated December 28, 1994, from DirectOr of Engineering and Planning.
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City Commission, Sanford, Florida Work Session
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January 9
19 95
B. Request from Commissioner Howell for a Status Re~ort regarding the Florida
Hotel. Director of Community Development Charles Rowe reported he spoke with the Building
Official relative three code enforcement related items contained in letters from Mr.
Stubblefield and Mr. Padgett, including, 1) the condition of the parking lot, 2) the
accumulation of garbage/trash around the exterior of the building, and 3) the physical
condition of the structure. Further, there has been very little code enforcement
action/activity on the property; the exterior does not seem to be in poor condition, and in
1986, the City Commission waived parking lot requirements and permitted the use of mulch
which can be re-addressed. Further, there will be a fire inspection of the property within
the next thirty (30) days, and suggested that Dan Florian, Building Inspector, accompany the
fire inspector to check inside for code violations. Also, according to Seminole County, the
Florida Hotel has not paid tourist taxes.
The City Manager reported that it may be necessary to adopt an ordinance relative
resident managers and duties, that Police Chief Russell is-ilooking into "disorderly house"
charges, and recommended that this item be discussed further at the January 23, 1995, Work
Session, with Staff to provide comments/recommendations.
C. Youth Advisor~Conlnittee. Commissioner Lyons distributed a Memorandum dated
January 9, 1995, requesting re-instatement of the Youth Advisory Committee. The Commission
concurred to discuss this request at the January 23, 1995, Work Session.
D Request from Alpha Kappa Alpha Sorority for reimbursement of exDenses incurred
as a result of the incident which occurred during their event at the Civic Center. On
recommendation of the City Manager, the Commission concurred that Staff review and quantify
the financial impact of this incident, and report back to the Commission on January 23, 1995.
E. Request from AlfredDeLattibeaudiere to subordinate HOME Rehabilitation Grant
Lien. Community Development Director Rowe reported that Mr. DeLattibeaudiere received HOME
rehabilitation grant monies for a rental property, adjacent to his property, on Sanford
Avenue, that the tenant meets income guidelines, that the loan could become due if the rent
exceeds allowable levels or the property is sold, and that the loan is reduced by ten (10)
percent each year for ten (10) years. Further, Mr. DeLattibeaudiere would like to refinance
the first mortgage ($35,000.00) to take advantage of a lower interest rate and to consolidate
debts (new loan would be $40,000.00), which would reduce the City's collateral coverage by
$2,000.00, however, the City would remain in second position. Mr. Rowe recommended approval
of the Subordination Agreement.
The Commission referred this item to tonight's Regular Meeting for City Commission
consideration.
F. Interlocal Agreement with Seminole County, for Tourist Development Grant
Fundse for Soap Box Derby. The City Manager reported that this agreement is basically the
same as in previous years, with the exception that Seminole County requires the original
invoices, and recommended approval of said Interlocal Agreement as proposed by Seminole
County, with Staff to obtain two (2) original invoices from the vendor or request that the
City's auditors accept a certified copy of same. The Commission referred this item to
tonight's Regular Meeting for action.
MINUTES
City Commission, Sanford, Florida Work Sess ion
Januarv 9
19 95
G. .Agenda Item No. 10; Closing, vacating and abandoning an easement at 2449
Mellonville Avenue. City Manager Simmons reported that the applicant's attorney has
requested that the Grant of Easement be limited to a sanitary sewer easement instead of a
utility easement, and that Staff has no objection to said request.
H. Joint Work Session with the Seminole County Board of County Commissioners.
Mayor Smith reported that a Joint Work Session with the Seminole County Board of County
Commissioners has been scheduled for January 23, 1995, at 4:00 o'clock P.M. in the City
Commission Room, and that anyone having items they wish to be on the Agenda should give them
to the City Manager.
There being no further business, the meeting was adjourned.
M'AJ 0 R
Attest:
F City Cl~rk ~- ~/