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010995-Work SessionMINUTES City Commission, Sanford, Florida Work Sess i on 335 January 9 19 95 The City Commission of the City of Sanford, Florida, met in Work Session on Monday, January 9, 1995, at 5:00 o'clock P.M. in the City Manager's Conference Room, City Hall, Sanford, Florida. Present: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas, Jr. Commissioner Lon K. Howell Commissioner Kerry D. Lyons Assistant City Attorney Donna L. McIntosh City Manager William A. Simmons City Clerk Janet R. Dougherty Absent: City Attorney William L. Colbert The Chairman called the meeting to order. Requests to allow uncertified/unregisteredowners of rental pro~ertyto pull building permits for repairs to the property, when the work will be ~erformedby an uncertified/unregistered person. Reverend Mary W. Smith reported that she kept the eleven (11) houses involved because people accepted them as home places, that due to economical reasons she was only able to fix the insides, that, until now, she was not aware that a house could be condemned because of its exterior condition, and that she has started painting, and replacing rotten boards. Reverend Smith requested permission to secure electrical work through her handyman, and stated that if the City Commission cannot help her it will surely destroy her. The City Manager reported that the City must comply with state statutes, and that he would be greatly concerned if the City were to allow someone without the proper credentials to perform the work, with City Staff checking behind them. Further, it would be extremely dangerous fOr the City to set a precedent in this case. Margaret Jones requested authorization to act as her own contractor and pull a general permit for properties at 1205 and 1602 Lincoln Court, with licensed contractors performing the work/repairs. Ms. Jones asked what part and responsibility the City is going to take in the cleaning up of substandard homes in the City. The City Manager reported Ms. Jones id requesting authorization to act as an unlicensed general contractor, and Reverend Smith is requesting authorization to hire an unlicensed specialty contractor; and recommended that this item be referred to tonight's Regular Meeting, and that the Commission deny both requests. Further, if Ms. Jones will submit, in writing, specific comments/questions he will respond to same. Funding of professional services for a Waterfront/Downtown Marketing Package. Bruce Andersen, Andersen & Associates was present On recommendation of the City Manager, the consensus of the Commission was to approve the Planning Agreement with Andersen & Associates, for the Marketing and Planning Package for Downtown Sanford; the cost not to exceed $3,400.00, with funding from the Department of Engineering and Planning's Professional Services Budget; and to fund up to 50% of the total cost, up to a maximum of $5,000.00 (an additional $1,600.00), if needed, for printing. Purchasing Policies and Procedures. The Commission concurred with proposed purchasing policies and procedures as recommended and presented at the December 12, 1994, Work Session, with revisions as discussed tonight and described in memorandum dated December 19, 1994, from Finance Director, relative raising the formal sealed bid limit from $1,000.00 to $5,000.00. MINUTES City Commission, Sanford, Florida Work Session January 9 19 95 The Commission referred this item to tonight's Regular Meeting for City Commission action. Contract for utility line relocations on Sanford Avenue. On recommendation of the City Manager, the consensus of the Commission was to approve the $324,926.50 bid with Seminole County for the relocation of utility lines on Sanford Avenue, and to modify the interlocal agreement to include the higher cost and the addition of the soil contamination work (estimated City cost is $11,214.00), as described in memorandum dated December 22, 1994, from Utility Director, with funding to come from utility bond proceeds and utility reserves. Lawsuit against Fountain Construction Company's bonding company re: Site 10 Contract II. Assistant City Attorney Donna L. McIntosh reported that the total estimated cost to complete the Site 10 Project (Contract II) is 2.3 million dollars, and requested authorization, after one last formal mediation attempt in February, 1995, to file a lawsuit against the surety, St. Paul Mercury. This item was referred to tonight's Regular Meeting for City Commission action. Request from Seminole County to adopt resolutions: Gaming and Gambling Activities, and Ex- parte Communications. Assistant City Attorney McIntosh reported that the last charter amendment involving gambling effectively removed all local government control, and that the proposed charter amendment would retore same. Assistant City Attorney McIntosh distributed a copy of House Bill 5 by Lee Constantine and reported it allows verbal and written ex-parte communication, with disclosure of the contacts at the public hearing when the issue is considered, and that once disclosed, the communications are no longer presumptively harming the process. On recommendation of the City Manager, the Commission concurred to defer action regarding the proposed resolutions until January 23, 1995, and to consider adopting a resolution supporting House Bill 5 at tonight's Regular Meeting. Establishing first meeting of the Charter Advisory Committee. The Commission set the first meeting of the Charter Advisory Committee for Wednesday, January 18, 1995 at 7:00 P.M. in the City Commission Conference Room, with the committee determining future meeting dates and times. Further, City Clerk Dougherty to be Staff Liaison to the Committee, as recommended by the City Manager, and report back to the Commission after the first meeting with the Committee's goals and objectives and how to accomplish same. Also, a representative from the City Attorney's Office will attend the second meeting, provide written comments/recommendations upon request of Ms. Dougherty, and attend future meetings as necessary. Regular Agenda Items and other items. A. Agenda Item%13; Request from Doug Winfrey and Ehndorf Erhardfor approval to continue to intermittently park and occupy a recreational vehicle at 802 South Palmetto Avenuet until the beginning of Mayt 1995. On recommendation of the City Manager, the Commission concurred to have Staff proceed with amending City Code Section 18-20 as outlined in memorandum dated December 28, 1994, from DirectOr of Engineering and Planning. MINUTES City Commission, Sanford, Florida Work Session 337 January 9 19 95 B. Request from Commissioner Howell for a Status Re~ort regarding the Florida Hotel. Director of Community Development Charles Rowe reported he spoke with the Building Official relative three code enforcement related items contained in letters from Mr. Stubblefield and Mr. Padgett, including, 1) the condition of the parking lot, 2) the accumulation of garbage/trash around the exterior of the building, and 3) the physical condition of the structure. Further, there has been very little code enforcement action/activity on the property; the exterior does not seem to be in poor condition, and in 1986, the City Commission waived parking lot requirements and permitted the use of mulch which can be re-addressed. Further, there will be a fire inspection of the property within the next thirty (30) days, and suggested that Dan Florian, Building Inspector, accompany the fire inspector to check inside for code violations. Also, according to Seminole County, the Florida Hotel has not paid tourist taxes. The City Manager reported that it may be necessary to adopt an ordinance relative resident managers and duties, that Police Chief Russell is-ilooking into "disorderly house" charges, and recommended that this item be discussed further at the January 23, 1995, Work Session, with Staff to provide comments/recommendations. C. Youth Advisor~Conlnittee. Commissioner Lyons distributed a Memorandum dated January 9, 1995, requesting re-instatement of the Youth Advisory Committee. The Commission concurred to discuss this request at the January 23, 1995, Work Session. D Request from Alpha Kappa Alpha Sorority for reimbursement of exDenses incurred as a result of the incident which occurred during their event at the Civic Center. On recommendation of the City Manager, the Commission concurred that Staff review and quantify the financial impact of this incident, and report back to the Commission on January 23, 1995. E. Request from AlfredDeLattibeaudiere to subordinate HOME Rehabilitation Grant Lien. Community Development Director Rowe reported that Mr. DeLattibeaudiere received HOME rehabilitation grant monies for a rental property, adjacent to his property, on Sanford Avenue, that the tenant meets income guidelines, that the loan could become due if the rent exceeds allowable levels or the property is sold, and that the loan is reduced by ten (10) percent each year for ten (10) years. Further, Mr. DeLattibeaudiere would like to refinance the first mortgage ($35,000.00) to take advantage of a lower interest rate and to consolidate debts (new loan would be $40,000.00), which would reduce the City's collateral coverage by $2,000.00, however, the City would remain in second position. Mr. Rowe recommended approval of the Subordination Agreement. The Commission referred this item to tonight's Regular Meeting for City Commission consideration. F. Interlocal Agreement with Seminole County, for Tourist Development Grant Fundse for Soap Box Derby. The City Manager reported that this agreement is basically the same as in previous years, with the exception that Seminole County requires the original invoices, and recommended approval of said Interlocal Agreement as proposed by Seminole County, with Staff to obtain two (2) original invoices from the vendor or request that the City's auditors accept a certified copy of same. The Commission referred this item to tonight's Regular Meeting for action. MINUTES City Commission, Sanford, Florida Work Sess ion Januarv 9 19 95 G. .Agenda Item No. 10; Closing, vacating and abandoning an easement at 2449 Mellonville Avenue. City Manager Simmons reported that the applicant's attorney has requested that the Grant of Easement be limited to a sanitary sewer easement instead of a utility easement, and that Staff has no objection to said request. H. Joint Work Session with the Seminole County Board of County Commissioners. Mayor Smith reported that a Joint Work Session with the Seminole County Board of County Commissioners has been scheduled for January 23, 1995, at 4:00 o'clock P.M. in the City Commission Room, and that anyone having items they wish to be on the Agenda should give them to the City Manager. There being no further business, the meeting was adjourned. M'AJ 0 R Attest: F City Cl~rk ~- ~/