032795-Work SessionMINUTES
City Commission, Sanford, Florida
Work Session- March 27 19 95
The City Commission of the City of Sanford, Florida, met in Work Session on Monday,
March 27, 1995, at 4:30 o'clock P.M. in the City Manager's Conference Room, City Hall,
Mayor-Commissioner Bettye D. Smith
Commissioner Whitey Eckstein
Commissioner Lon K. Howell
Commissioner Kerry D. Lyons
City Manager William A. Simmons
City Clerk Janet R. Dougherty
Absent: Commissioner Robert B. Thomas, Jr.
City Attorney William L. Colbert
The Chairman called the meeting to order.
Presentation of FY 93/94 Audit. Coopers & Lybrand representatives present at the meeting
were Tricia Relvini, Bob Morrison, and Cindy Hunter.
Tricia Relvini distributed a Summary of the FY 93/94 Audit, and reviewed the
Summary and the Audit.
(Commissioner Thomas joined the meeting.)
Ms. Relvini reported that the Financial Statements contain an explanatory paragraph relative
the Manufactured Gasification Plant litigation, which has a potential liability; no cost
estimate at this time. General Fund Revenues had an unfavorable variance of $48,000.00, but
experienced an increase of $400,000.00 from the prior year. Expenditures were under budget,
although actual expenditures increased in approximate amount of $728,000.00 from the prior
year. Ms. Relvini noted other areas of interest including: 1) The Airport Authority,
previously an Enterprise Fund, is presented as a component unit; the Sanford Housing
Authority is not included in the component unit, but must be contained in the report sent to
State Banking and Finance Department, 2) The City does not have any derivative financial
instruments within its investment portfolio, 3) New capital projects and debt service funds
relating to Seminole Towne Center Mall infrastructure, 4) Art Lane Landfill closure and
postclosure costs in estimated amount of $333,000.00 compared to $270,000.00 from the prior
year, 5) Manufactured Gasification Plant litigation; no cost estimate, if any, 6) Pension
Plans for general employees; the current unfunded obligation is 10.5 million dollars; the
police officers plan that has a net asset over and above their future obligation, and the
firefighters plan which is under their expected obligation. 7) Enterprise Funds - The Solid
Waste Fund had a operating loss of $26,000.00; and the operating income for Stormwater
decreased over the prior year. Ms. Relvini referenced the Report on Internal Control
Structure, the Report on Compliance with Laws and Regulations, and the Report on
Supplementary Information - Schedules of Federal and State Financial Assistance; all of which
had no material weaknesses or instances of non-compliance. She reviewed comments (1)
through (8) in the Management Letter, noting one isolated incident (Item ~6) in which a
construction contractor was paid twice.
The City Manager explained that steps have been taken to correct this problem in
the future, that attempts have been made to collect the over-payment, including in-kind
services, to no avail. Further, the contractor has filed bankruptcy; the account has been
carried as an accounts receivable for over a year, and it is time to go ahead and bring it
out and get it costed out. The Commission had no objection to Staff proceeding as indicated.
Sanford, Florida.
Present:
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. City Commission, Sanford, Florida Work Session
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March 27
Revenue and Expenditure Projections for Operating Funds through February, 1995.
Finance Director Carolyn Small reported that the City is meeting the budgeted
projections for the General Fund, Utility and Solid Waste Funds, with the exception of a
shortfall of Sewer Impact Fees.
Petition for Annexation of a portion of property lying between Lake Mary Boulevard and
Lakeview Avenue and between Ridge Drive and Driftwood Lane (100 South Driftwood Lane);
CarOlyn Holtzclaw, petitioner.
The City Manager reported that there is potential for a number of similar
annexation requests, that he does not have a problem annexing the property recognizing that
there is a utility service issue in this area, that the City provides wastewater services
through Utilities, Inc., that there is a provision in our utility bond covenants that the
City will not allow another utility provider in our service area, and that he does not
believe this would prohibit the City from annexing this property.
Seminole County proposal regarding Roadway Landscaping and 10-Year/l~ Sales Tax Program.
On recommendation of the City Manager, the Commission concurred with the proposed
road beautification program, conditioned upon Seminole County's assurance that all road
improvements/work contained in the project list will be built.
(City Attorney William Colbert joined the meeting.)
Seminole Properties (Holiday Inn) Lawsuit.
City Attorney William Colbert gave a status report of this on-going lawsuit, and
requested that the City Commission consider setting another Executive (attorney-client)
Session this week to discuss the terms of the new owner's proposal, to determine whether or
not the City Commission is willing to accept, modify or respond to said proposal, and to give
City Attorney's Office direction relative how to proceed.
The Commission concurred to hold an Executive (attorney-client) Session Thursday,
March 30, 1995 at 4:00 P.M.
Recommendations for Welcome Sign Displays for the Month of April, 1995. The Commission
concurred with welcome sign displays as described in memorandum dated March 9, 1995, from
Director of Recreation and Parks.
Inclusion of Court House Relocation Study in Seminole County Study.
(City Attorney Colbert left the meeting.)
On recommendation of the City Manager, the Commission concurred that Staff send a
letter to the Board of County Commissioners communicating the City's concerns about the
impact on downtown Sanford businesses if the County's judicial function is relocated, as
described in memorandum dated March 20, 1995, from the City Manager, and requesting that
Seminole County fully address these concerns, and include the Court House relocation study
in the County's study.
Mayor Smith reported that Tony Bower, SunBank, has advised that SunBank expansion
and participation in the City's downtown economic development is dependent upon the Court
House remaining in downtown Sanford, and the continuation of Waterfront/Downtown
Redevelopment and the Main Street Program.
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City Commission, Sanford, Florida
Work Session
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19
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Seminole Boulevard Restriping Alternatives.
The City Manager reported that the Waterfront Master Plan Steering Committee
prefers Proposal II, that the Police Department recommends no four-way stop at Palmetto
Avenue and that the speed limit on Seminole Boulevard and Mellonville Avenue be reduced to
30 miles per hour, with no through trucks.
Police Lt. Doug Bishop reported that Proposal II is acceptable.
Commissioners Lyons and Howell were in favor of keeping some parking spaces.
The Commission referred this item to tonight's Regular Meeting for City Commission
consideration.
Request from Black Business Investment Fund ("BBIF") for City support (ticket
purchase/sponsorship) regarding BBIF's Equity Raising VIP Reception on April 25, 1995.
After discussion, the Commission concurred to purchase one ticket for Director of
Community Development Charles Rowe to attend the reception on behalf of the City.
(Commissioner Thomas briefly left the meeting, then returned.)
Proposed amendments to Land Development Regulations regarding downtown outside displays.
The City Manager reported receipt of one response, from the Chamber of Commerce.
The Commission concurred to further discuss this item at the April 10, 1995 Work
Session, to provide additional time for the other organizations contacted to respond.
Renovations to Police Station as required by ADA.
On recommendation of the City Manager, the Commission authorized Staff to advertise
for bids for the ADA required renovations including a wheelchair access ramp and
modifications for the two (2) public bathrooms at this facility.
(Commissioner Howell briefly left the meeting, then returned.)
City position on legislative initiatives.
City Clerk Janet Dougherty reported that the Florida League of Cities will be
providing each municipality with one copy of the Datagram, and the Commission requested that
a copy of same be provided with the next Agenda Packet.
After discussion, the Commission concurred to support the FRS "opt out" initiative,
to oppose a House Bill relative codification of impact fees, and to discuss other legislative
initiatives, as necessary, after the Executive (attorney-client) Session on March 30, 1995.
Regular Agenda Items and other items.
A. Planning and Zoning Commission Recommendations. The City Clerk reported
receipt of a revised recommendation from the Land Development Coordinator relative two
requests for Conditional Use Permits, for Ruby Tuesday and Mozzarella's, reflecting that the
requests are for a Class 3 "Special" Registration, not Class 3 as previously indicated. Also,
another request for different hours of alcoholic beverage sales.
(Mayor Smith recessed the meeting for approximately 10 minutes, then reconvened the meeting.)
B. Executive (attorney-client) Session. City Clerk confirmed that each member
received their agenda for the Executive (attorney-client) Session on Thursday, March 30, 1994
regarding the Holiday Inn/Marina Inn.
C. Request from Mr. and Mrs. Frank Hill~ for waiver of Land Development
Regulations Schedule F, Section 4.0, to park a commercial vehicle in a residential district
(107 Clear Lake Circle). On recommendation of the City Manager, the consensus of the
Commission was to deny the requested waiver. This item was referred to tonight's Regular
Meeting for City Commission consideration.
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City Commission, Sanford, Florida
Work Session
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March 27
1995
D. Agreement to Participate in Mediation Conference with St. Paul Mercury
Insurance Company ("Surety"). The City Manager reported that this Agreement designates the
City Manager as City Representative, that any agreement reached is subject to ratification
by the City Commission, that the cost of mediation will be shared equally by both parties,
and recommended approval of said Agreement.
E. Request from Central Florida Regional Airport for City participation
(~.$2,~0.0.00 sponsorship) in Grand Opening Celebration for the A. Kay Shoemaker International
TerminD1 and Red Cleveland Boulevard. After discussion, the Commission referred this item
tonight's Regular Meeting for consideration.
F. Settlement of Worker's Compensation Case - William Richardson. The City
Manager reported that the indemnity pOrtion of this case was settled in 1992, that settlement
of the related medical issues were not allowed until now, and that Mro Richardson has agreed
to a settlement offer of $15,000. The Commission referred this item to tonight's Regular
Meeting for action.
G. Request from Seminole County Historical Museum to place a historical monument
in recognition of Sanford's railroad history near the intersection of Oak Avenue and First
Street. The Commission had no objection.
H. Special Event Application. City Manager reported that, unless otherwise
indicated, he will approve this application authorizing Douglas Gernam to appear as a clown
to entertain patrons in the Magnolia Square. The Commission had no objections.
I. Paralyzed Veterans of American U.S. Open Bass Tournament Advertisement. The
Commission concurred with the ad concept, as submitted.
J. Request from Seminole County Humane Society for donation of Pl.vmouth Reliant;
tabled at March 13, 1995 Meeting. The City Manager reported that the Florida League of
Cities Insurance Adjuster appraised the vehicle at $700.00. After discussion, the consensus
of the Commission was to declare the Plymouth Reliant, Vehicle 9135 to have no commercial
value, and to donate said vehicle to the Humane Society.
Work Session for action.
K. Proposed Airport/Port Authority Merger.
This item was referred to tonight's
City Manager reported that after
Commissioner McLain and Tony Vanderworp gave their presentation this morning, the Airport
Authority unanimously and unconditionally voted to coordinate and cooperate with Seminole
County, but to oppose the consolidation of these two entities. The Commission concurred that
there was no need for a Joint Work Session with the Airport Authority to discuss the proposed
merger.
M. Request for name change of the Central Florida Regional Airport. The City
Manager reported that a request is forthcoming from the group proposing to build the new
departures terminal to change the name of the airport to possibly Sanford/Orlando Airport.
The Commission concurred to consider this request upon receipt of a formal request from the
Airport Authority.
N. F_OP Union Negotiations. City Manager reported that the union negotiations are
still proceeding, that the next negotiating session is scheduled for April 26, 1995, and
recommended that an Executive Session be held at the first City Commission Meeting in May,
1995.
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City Commission, Sanford, Florida
Work Session
March 27
19 95
O. Seminole Towne Center Mall. The City Manager gave a status report regarding
the CRA construction efforts.
There being no further business, the meeting was adjourned.
Attest:
~ City Clerk g U