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061295-Work Session MINUTES City Commission, Sanford, Florida Wqrk Session 627 3une 12 1995 The City Commission of the City of Sanford, Florida, met in Work Session on Monday, June 12, 1995, at 4:00 o'clock P.M. in the City Manager's Conference Room, City Hall, Sanford, Florida. Present: Mayor-Commissioner Bettye D. Smith Commissioner Whitey Eckstein Commissioner Robert B. Thomas, Jr. Commissioner Lon K. Howell Commissioner Kerry D. Lyons Assistant City Attorney Katie Reischmann City Manager William A. Simmons City Clerk Janet R. Dougherty Absent: City Attorney William L. Colbert The Chairman called the meeting to order. Main Street Awards. Mayor Smith reported that Sanford Main Street received three Florida Main Street Awards: for Outstanding Economic Restructuring Program, Outstanding Local Program Supporter, and Outstanding Building Rehabilitation Project for the Old Sanford Fire House on Palmetto Avenue, and that only eleven of these awards were given state-wide. Orlando/Sanford Airport. Mayor Smith reported that the Sanford Airport Authority named its board room after Bill Hutchison. Proposal for LYNX Circulator Route to the Mall. LYNX; Tom Rochon, Director of Operations, Transportation Planner, were present. Tim Krobans, Supervisor of Service Planning, LYNX; and Dick Thomas, Seminole County Mr. Rochon distributed corporate brochures and reported that Lynx has doubled its ridership from six million to twelve million in six years (1988-1994) by improving and upgrading its services. Mr. Krobans cited Options %1 and %2 as described in the "Sanford Circulator Service Plan, May 1995", and reported that the differences between Option 91 and Option 94, which is recommended by Staff, are that Option #1 takes the existing Route 39 that circulates Sanford and makes it into a circulator itself, extending 39 up 17-92/French Avenue to Sanford and out 46A to the Mall; Option %4 is continued service along 17-92 and 46A out to the Mall leaving 39 as it exists today, and overlays an additional route (Route 50) from WalMart Plaza north into downtown Sanford and then over on 46A to Seminole Towne Center Mall, and that this is a good initial step as a circulator in Sanford servicing the Mall because the current existing ridership and patterns on 39 would not be disrupted. Further, circulation within Sanford needs to be examined in more detail. The City Manager reported that Staff feels it is more important to provide service during Mall hours, however, hours are relatively flexible. Further, Staff has identified a significant amount of dollars from the current year's budget that can be freed up for the LYNX alternative and eleven (11) replacement police cars; approximately $240,000.00 between the two items. Also, Seminole County has indicated possible support of $80,000.00 the first year, and Tom Schneider believes that the mall developer will help with funding as well. After discussion, the consensus of the Commission was to cooperate with Seminole County in funding initiation of LYNX Bus Service from the WalMart and downtown area to Seminole Towne Center Mall, and referred this item to tonight's Regular Meeting for City Commission action. Economic Development Incentive Plan. Dave Farr, Executive Director of the Greater Sanford Chamber of Commerce and Bob Turk of the Economic Development Commission circulated demographics, and reviewed the 628 MINUTES City Commission, Sanford, Florida Work Session 3une 12 19 95 After the Commission viewed an eight (8) minute promotional video tape of Altamonte Springs, and after discussion, the Commission concurred that the City Manager and Staff continue to pursue an incentive package, including a promotional videotape of Sanford. Alcoholic Beverage Regulations/Hours of Sale. After discussion, the Commission concurred that Staff draft an ordinance to amend the City's alcoholic beverage regulations, as recommended and outlined in memorandum dated May 31, 1995, from the City Manager. (Mayor Smith recessed the meeting for approximately 5 minutes, then reconvened the meeting.) Real Estate related items. A. Sandefur Land. The City Manager reported that the City needs approximately 10- 15 acres of land for an on-line retention facility relative Mill Creek Drainage Improvements, that the proposal is for 65 acres, with a conditional contract providing for up to $450,000.00 back to the City to offset a part of that cost, leaving the City with approximately 25 acres of usable industrially zoned land, which could be sold or utilized for a baseball field complex (15 acres). Further, if the City Commission chooses to take the first step in moving forward with this proposal, it is recommended that the City consider an option contract since a public hearing would have to be held to consider the acquisition. Also, it would be appropriate to inquire about the pricing and willingness of the property owner to sell a lesser amount of acreage. After discussion, the consensus of the Commission was not to accept the proposal as submitted, and that the City Manager pursue the possibility of the City purchasing a lesser amount of land (10-15 acres), and report back to the City Commission. B. "School Board property" sign. The City Manager reported that a sign will be placed on the property across from Sanford Middle School to begin marketing that portion of the property which was rezoned to commercial. C. One Harbour Place Land Lease. The Commission concurred to discuss/consider the possibility of attempting to obtain an option to buy the improvements, as with the Holiday Inn/Marina Inn property, at a future Work Session. D. Letters of intent on a golf course at Site 10. The Commission concurred that the City Manager request Letters of Intent. Request from Jack Nortman, President, Jaxon Investments, Limited for Right-Of-Way Use Agreement for a billboard to remain in the public right-of-way on the northeast corner of Woodson Avenue and Orlando Drive (US 17-92). The City Manager recommended that the Commission consider authorizing a right-of- way use permit for no more than five (5) years, conditioned upon the owner removing the sign at that time. After discussion, the consensus of the'Commission was to deny the request, as well as the request for a waiver of the sign code which prohibits off-point of sale advertising - billboards, and for a waiver of the portion of the City Code which prohibits the relocation or restoration, if more than 50% damaged, of a grandfathered non-conforming use/structure, and referred this item to tonight's Regular Meeting for City Commission action. Mayfair Villas Water and Wastewater Systems. On recommendation of the City Manager, the Commission concurred that Staff prepare a Developer's Agreement to facilitate the City coordinating emergency repair work, or, if necessary, performing such work on a cost reimbursable basis. E405354 MINUTES City Commission, Sanford, Florida Work Session 629 June 12 1995 ~roposed Ad Valorem Tax ExemDtion for Historic Properties. On recommendation of the City Manager, the Commission concurred to endorse the concept of allowing limited ad valorem tax exemptions for improvements to historic properties, and that Staff prepare the proper ordinance to enact the necessary legislation. Fourth of July Fireworks Display. After discussion, the Commission concurred that it is not the City's role to finance a Fourth of July Fireworks Display, however, the City will provide support via utilization of City park/police officers, and ask the Youth Advisory Committee to provide comments/recommendations on how to encourage private organizations/individuals to contribute and operate this event, and other ways the City can assist with such an endeavor. Procurement of replacement ~olice cars. On recommendation of the City Manager, the consensus of the Commission was to authorize procurement now of eleven (11) replacement police cars which are scheduled for replacement in FY 95/96, in amount of $16,229.00 each; totalling $178,519.00, from Don Reed Ford under an existing contract with another governmental entity. Request to purchase one additional K-9. After discussion, and on recommendation of the City Manager, the consensus of the Commission was to authorize the purchase of one K-9 as a "sole source" purchase per specifications from Lakeland Training Centre,~with funds in amount of $5,000.00 to $7,000.00 to come for Law Enforcement Trust Funds. Revenue and Expenditure Pro~ections as of April 3~, 1995. The City Manager reported that impact feeS need to be looked at again. The Commission had no questions or comments. Quarterly Board Appointments. The Commission acknowledged quarterly board appointments. Regular Agenda Items and other items. A. City Manager Merit Pay Increase. Commissioner Eckstein proposed that City Manager Bill Simmons receive a 4% merit pay increase, and the Commission concurred. (Mayor Smith recessed the meeting for approximately 5 minutes, then reconvened the meeting.) B. Offer from Seminole County School Board to donate 519 Palmetto Avenue - Little Red School House. The City Manager discussed the environmental assessment report on this property, and the Commission referred this item to tonight's Regular Meeting for City Commission consideration. C. Modification of Agreement with Florida Department of Community Affairs for the LIHEAP Program. This item was referred to tonight's Regular Meeting for City Commission consideration. D. Amendments to two Subrecipient Grants with Seminole County re= Housing Rehabilitation Services and HOME Program/SHIP Program. The City Manager recommended approval of these amendments, and the Commission referred this item to tonight's Regular Meeting for action. E. June 12, 1995 Cos~m~unity Redevelopment Agency Meeting. The City Manager reviewed Change Order %4 in amount of $57,865.95 to contract with Martin Paving Company, and a Change Order in amount of $460,000.00 to contract with Amick Construction, for street lights and traffic signals. (Commissioner Howell briefly left the meeting, then returned.) E4053~4 MINUTES City Commission, Sanford, Florida Work Session June 12 19 95 ~ Dequest from Private Industry Council ("PIC") for free use of the Cultural Arts Center. On recommendation of the City Manager, the consensus of the Commission was to approve use of the Police Benevolent Association Building, an alternative acceptable to the Private Industry Council, at a reduced rate of $300.00. This item was referred to tonight's Regular Meeting for City Commission action. G. Cultural Arts Center. Commissioner Eckstein proposed that the Cultural Arts Center be named after Mayor Bettye Smith when she leaves office in recognition of Mayor Smith's support and contributions to the Arts, and the Commission concurred. H. Award of Contract for Police Department Building Improvements as required by Americans With Disabilities Act. The City Manager recommended that improvements/corrections in amount of $22,100.00 come from General Fund Reserves. The Commission referred this item to tonight's Regular Meeting for City Commission consideration. I. Settlement of Lawsuit with Boyce and Company. The City Manager reported that the City Attorney recommends settlement of this lawsuit in approximate amount of $3,800.00. J. Community Redevelopment Agency ("CRA") Minutes. The City Clerk recommended that approval of the CRA Minutes of May 8, 1995 be tabled. There being no further business, the meeting was adjourned. Attest: